Bookkeeper

Scale Army Careers; United States; Remote; USD 45,000 - 65,000; Full time

Job summary

Scale Army Careers is seeking a detail-oriented Bookkeeper to manage day-to-day bookkeeping, data entry, and QuickBooks records for U.S.-based clients while working remotely. You will maintain ledgers, process purchase orders, and support accounts payable and receivable with accuracy.

Candidates should have at least 2 years of bookkeeping or accounting support experience, be highly organized, comfortable working independently, and able to manage high volumes of transactions across multiple

Qualifications

• 2+ years of bookkeeping or accounting support experience.
• Hands-on QuickBooks experience for day-to-day bookkeeping.
• Experience with financial data entry.
• Experience entering and maintaining purchase orders preferred.
• Familiarity with accounts payable, accounts receivable, and reconciliations.

Responsibilities

• Maintain accurate and up-to-date financial records in QuickBooks.
• Record and categorize day-to-day financial transactions.
• Maintain an organized chart of accounts and ensure correct coding of transactions.
• Review records for missing, duplicate, or miscategorized items.
• Maintain supporting documentation for bookkeeping activities.
• Assist with keeping the general ledger accurate and current.
• Enter purchase orders accurately into systems.
• Verify PO information and documentation.
• Support vendor and customer records; reconcile invoices.
• Perform timely financial data entry and maintain digital records.
• Generate basic QuickBooks reports as needed.

Skills

Data entry proficiency

Attention to detail

Organizational skills

Ability to work independently

Communication

Tools

QuickBooks

Excel / Google Sheets

Purchase orders software

Job description

_ This role is open to candidates based in LATAM, Africa, and Eastern Europe. Please note that as this role supports U.S.-based clients, candidates must be available to work during U.S. business hours aligned with the client’s time zone. _

The Bookkeeper will be responsible for managing day-to-day bookkeeping and financial data entry, maintaining accurate records in QuickBooks, entering and tracking purchase order information, reconciling financial activity, and supporting routine accounting processes.

This role requires at least 2 years of bookkeeping, accounting support, or related experience and is suited to someone who is highly accurate, organized, and comfortable working independently with financial records and repetitive data-entry tasks.

Location

Fully Remote | 9:00 AM - 5:00 PM EST

Key Responsibilities

QuickBooks Bookkeeping

• Maintain accurate and up-to-date financial records in QuickBooks.

• Record and categorize day-to-day financial transactions.

• Maintain an organized chart of accounts and ensure transactions are coded appropriately.

• Review financial records for missing, duplicate, or incorrectly categorized transactions.

• Maintain supporting documentation for bookkeeping activity.

• Assist with keeping the general ledger accurate and current.

Purchase Order Data Entry

• Enter purchase orders accurately into the appropriate systems.

• Maintain organized records of purchase orders and related documentation.

• Verify purchase order information, including vendors, amounts, dates, and supporting details.

• Identify missing or inconsistent information and follow up as needed.

• Ensure purchase order records align with relevant invoices and financial documentation.

• Maintain accuracy when processing large volumes of information.

Accounts Payable & Accounts Receivable Support

• Assist with recording vendor bills, payments, and customer transactions.

• Maintain accurate vendor and customer records.

• Track outstanding transactions and flag discrepancies when identified.

• Support invoice and payment reconciliation.

• Assist with routine accounts payable and accounts receivable bookkeeping activities as required.

Financial Data Management

• Perform accurate and timely financial data entry.

• Maintain organized digital records of invoices, receipts, purchase orders, and other financial documents.

• Review entered information for completeness and accuracy.

• Help maintain clean and reliable financial data across systems.

• Follow established bookkeeping procedures and internal controls.

Reporting & Month-End Support

• Assist with routine financial reporting and month-end bookkeeping activities.

• Provide organized records and supporting documentation to accounting or finance leadership.

• Help ensure transactions are properly entered and reconciled before reporting periods close.

• Generate basic QuickBooks reports when requested.

Qualifications

Experience

• 2+ years of bookkeeping, accounting support, or related experience.

• Hands-on experience using QuickBooks for day-to-day bookkeeping.

• Experience with financial data entry.

• Experience entering and maintaining purchase orders is strongly preferred.

• Familiarity with accounts payable, accounts receivable, and reconciliations.

Skills

• Strong working knowledge of QuickBooks.

• Ability to work effectively with spreadsheets and financial data.

• Familiarity with Microsoft Excel or Google Sheets.

• Strong data-entry skills with a high degree of accuracy.

• Ability to organize and maintain financial documentation.

• Understanding of basic bookkeeping and accounting principles.

• Familiarity with transaction categorization and general ledger maintenance.

• Understanding of invoices, purchase orders, bills, and payments.

• Ability to identify discrepancies and investigate basic bookkeeping issues.

• Strong attention to detail and consistent financial recordkeeping.

• Ability to manage multiple transactions and priorities.

• Ability to independently manage responsibilities while communicating issues when necessary.

• Ability to handle confidential financial information appropriately.

What Success Looks Like

• QuickBooks records remain accurate, current, and properly organized.

• Purchase orders are entered accurately and on time.

• Financial transactions are consistently categorized and documented.

• Bank and account reconciliations are completed accurately.

• Purchase order, invoice, and payment discrepancies are identified quickly.

• Financial documentation is easy to locate and properly maintained.

• Bookkeeping data is reliable and ready for reporting or accounting review.

• Finance and operations teams spend less time correcting data-entry errors or searching for missing information.

Opportunity

The Bookkeeper will have the opportunity to take ownership of essential bookkeeping processes and help maintain the financial accuracy of a growing organization.

The role will work directly with QuickBooks, purchase orders, transaction records, and other core financial information while helping maintain organized and dependable bookkeeping processes.