Bookkeeper

United Medical Healthwest Rehabilitation Hospital; Gretna (LA); On-site; USD 42,000 - 65,000; Full time

Job summary

United Medical Healthwest Rehabilitation Hospital is seeking an Inpatient Rehab Facility Bookkeeper to manage daily financial health, including revenue cycle, accounts payable/receivable, payroll processing, and HIPAA compliance, reporting to the CFO.

The role requires 3–5 years of medical bookkeeping, GAAP knowledge, and proficiency in QuickBooks Online and Excel; a high school diploma with an associate degree preferred. Full-time on-site position in Gretna, LA.

Qualifications

• 3–5 years of bookkeeping experience, medical setting preferred.
• Proficient in QuickBooks Online and Excel; familiarity with healthcare billing systems.
• Solid understanding of GAAP and basic financial reporting.

Responsibilities

• Revenue Cycle Support: Track patient co-pays, deductibles, and insurance reimbursements.
• General Ledger Management: Record daily transactions including vendor invoices and expenses.
• Accounts Payable/Receivable: Manage payments to suppliers and follow up on balances.
• Payroll Processing: Compute and process wages, ensuring tax compliance.
• Compliance & Security: Maintain HIPAA confidentiality for financial documents.
• Financial Reporting: Prepare monthly financial statements for management.

Skills

Bookkeeping

Healthcare accounting

GAAP knowledge

Education

Associate’s degree in Accounting or Business

High school diploma

Tools

QuickBooks Online

Microsoft Excel

Healthcare billing/ERP systems

Job description

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Category Accounting/Finance

JOB TITLE: Inpatient Rehab Facility Bookkeeper

REPORTS TO: CFO

FLSA STATUS: Exempt

JOB OVERVIEW: At an inpatient rehab facility, a bookkeeper manages the facility's daily financial health while ensuring strict compliance with healthcare regulations like HIPAA. Their role is critical because they must navigate complex revenue cycles involving insurance reimbursements, government payments (Medicare/Medicaid), and patient responsibility. The Inpatient Rehab Facility Bookkeeper is responsible for the daily recording of financial transactions, managing accounts payable and receivable, and ensuring that all patient-related billing is accurately reflected in the general ledger. This role serves as a bridge between the administrative staff and the clinical teams to maintain the facility's financial stability.

Key Responsibilities

• Revenue Cycle Support: Track patient co-pays, deductibles, and insurance reimbursements. Coordinate with billing teams to reconcile actual payments received against billed claims.
• General Ledger Management: Record daily transactions including vendor invoices, facility expenses, and medical supply costs.
• Accounts Payable/Receivable: Manage payments to suppliers (e.g., medical equipment, utilities) and follow up on outstanding patient or insurance balances.
• Payroll Processing: Calculate and process wages for medical and administrative staff, ensuring compliance with tax laws and shift differential requirements. (Paychex)
• Compliance & Security: Maintain absolute confidentiality of patient information in accordance with HIPAA guidelines when handling financial documents.
• Financial Reporting: Prepare monthly balance sheets, income statements, and cash flow reports for facility management and the Chief Financial Officer.

Position Requirements

Required Skills & Qualifications

• Experience: Minimum of 3-5 years in bookkeeping; experience specifically in a medical or inpatient setting is highly preferred.
• Software Proficiency: Advanced skills in QuickBooks Online, Microsoft Excel, and familiarity with healthcare billing or ERP systems.
• Knowledge: Deep understanding of basic accounting principles (GAAP).
• Education: High school diploma required; an Associate’s degree in Accounting or Business is strongly preferred.
• Soft Skills: Extreme attention to detail, strong analytical thinking, and the ability to communicate financial data clearly to non-financial staff.

Full-Time/Part-Time Full-Time

Shift Days

Exempt/Non-Exempt Exempt

Location HW Healthwest

About the Organization What We Do

Interdisciplinary Team Care - This is the official medical terminology for the treatment we provide. That means several people work together to restore lost abilities. Each person on the team is a 'discipline.'
Physiatrist - The Medical Doctor who provides daily medical supervision of each patient and the treatment team.
Physical Therapy - Physical Therapists are specialized in the improvement of mobility and balance, including the ability to transfer between bed and chair, and bath and toilet.
Occupational Therapy - Occupational Therapists are focused on the 'Activities of Daily Living' most of us take for granted until we can no longer perform them. Such activities include: getting dressed, eating, bathing and grooming.
Speech Therapy - Speech Therapists treat communication problems, swallowing dysfunction, problem solving, and cognitive skill re-building.
Medical Social Worker - Social Workers help solve the social needs of the patient and family during a course of treatment and after discharge.
Rehabilitation Nursing - Rehabilitation Nurses provide 24/7 care including medication management, pain management, and daily assessment of physical condition.

This position is currently accepting applications.