Bookkeeper

Imagine-Children; Everett (WA); On-site; USD 62,000 - 67,000; Full time

Benefits offered by this job

Sick time

Vacation time

Anniversary day

Medical/vision/dental insurance

Life AD&D

FSA

IRA

EAP

Museum membership

Discounts

Museum perks

Job summary

Imagine Children’s Museum in Everett, WA seeks a detail-oriented Bookkeeper to manage daily financial processing in support of the organization’s mission.

You will handle revenue reporting, QuickBooks records, payroll processing, and month-end close, while maintaining donor and grant data accuracy and supporting audits. A 3–5+ year accounting background, proficiency in Excel, and experience with Donor Perfect/Paylocity are preferred; on-site, full-time, with competitive benefits.

Qualifications

• Associate or BA degree in accounting or equivalent experience.
• 3–5+ years of accounting/finance experience.
• Experience with QuickBooks required.
• Familiarity with donor management software preferred.
• Ability to handle confidential information.

Responsibilities

• Prepare and enter daily revenue reports.
• Maintain financial records in QuickBooks.
• Enter daily, weekly, and monthly financial data & reporting.
• Manage accounts receivable and accounts payable.
• Process payroll and payroll reports.
• Prepare monthly finance reports and assist with year-end tasks.
• Reconcile bank and credit card accounts.
• Assist with 1099/1096 reporting.

Skills

Attention to detail

Organization

Problem solving

Confidentiality

Excel proficiency

Education

Accounting degree

BA degree preferred

Tools

QuickBooks

Donor Perfect

Paylocity

Excel

Job description

Description

Position Summary:

The Bookkeeper performs day to day financial processing to support the overall business and strategic direction of the organization.

Essential Functions/Major Responsibilities:

• Prepare and enter daily revenue reports.
• Maintain financial records in QuickBooks.
• Enter daily, weekly, and monthly financial statistical data & reporting.
• Manage accounts receivable and accounts payable.
• Perform reconciliation of the Museum bank accounts and credit card accounts.
• Deliver donation deposits to associated banks.
• Process monthly payroll and quarterly reports.
• Process sales tax monthly and annually.
• Assist in preparation of monthly finance reports.
• Board and Finance Committee meeting prep.
• Annual accounts payable 1099/1096 reporting.
• Assist with annual year-end closing, audit, and 990 reporting.
• Research financial transactions and report on findings.
• Special event financial tracking.
• Reconcile sponsorship/pledge/grant payments in the donation data base with QuickBooks.
• Troubleshoot and support meeting setup.
• Other miscellaneous duties as assigned.

Requirements

Position Requirements:

• High attention to detail.
• Experience using QuickBooks Accounting software.
• Knowledge of Donor Perfect and Paylocity software preferred.
• Proficient at developing, using, and analyzing Excel spreadsheets.
• Knowledge and ability to learn and utilize various types of computer software.
• Ability to maintain confidentiality of Museum information.
• Problem solving skills dealing with issues of monthly financial statement preparation and bank reconciliations.
• Ability to stay organized, prioritize and manage a busy schedule.
• Ability to manage multiple tasks and projects on a consistent basis.
• Ability to work special events after hours.
• Knowledge of non-profit accounting preferred.
• Commitment to Imagine Children’s Museum Core Values.

Education and/or Experience:

• Associate degree in Accounting, BA degree preferred or equivalent experience
• 3-5+ years’ experience working in accounting/finance

Supervisory Responsibility:

None

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee works in a typical interactive exhibit environment with moderate noise levels.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regularly required to sit for long periods of time and occasionally lift and or move up to 25 pounds.
• Independent body mobility to access a standard office environment with shelves and drawers of varying heights.
• Vision sufficient to read a computer screen, 12 point and finer printed text, and handwritten documents.
• Manual dexterity to operate a computer keyboard on a daily basis.
• Speak and hear sufficiently to communicate clearly in person, over the telephone, and in small groups.
• Mental stamina for problem solving and dealing with stressful situations; prioritizing multiple tasks; interpreting and applying oral/written instructions.
• No ongoing and consistent extraordinary physical effort or strain involved in this position.

This is a full-time position, onsite in Everett. The pay is $30-32 an hour depending on experience. The schedule is Monday-Friday 8:30am-5:00pm.

Benefits:

• All full-time employees receive accrued sick time
• vacation time
• anniversary appreciation day
• medical/vision/dental insurance
• Life AD&D
• FSA
• IRA
• EAP
• free museum membership
• discounts
• other museum perks