Bookkeeper

Dermody, Burke & Brown, CPAs, LLC; City of Syracuse (NY); On-site; USD 50,000 - 55,000; Full time

Job summary

Dermody, Burke & Brown, CPAs, LLC is seeking a detail-oriented Bookkeeper to join our Outsourced Accounting Services team. The role maintains accurate financial records for multiple clients, handling day-to-day accounting functions including A/P, A/R, payroll processing, bank reconciliations, and general bookkeeping activities.

Ideal candidate uses QuickBooks Online and BILL, enjoys technology, and can manage several client engagements while delivering exceptional service and support.

Qualifications

• Associate’s degree in Accounting, Business, Finance, or a related field.
• 3+ years of bookkeeping or accounting experience.
• Proficiency in QuickBooks Online (QBO).
• Experience using BILL (Bill.com).
• Experience processing payroll.
• Strong understanding of accounts payable and accounts receivable processes.
• Proficiency in Microsoft Excel.
• Excellent attention to detail and organizational skills.
• Strong verbal and written communication skills.

Responsibilities

• Process vendor invoices through BILL and QuickBooks Online.
• Review and code invoices accurately to appropriate accounts and departments.
• Prepare and manage vendor payments.
• Maintain vendor records, W-9s, and supporting documentation.
• Reconcile vendor statements and investigate discrepancies.
• Communicate with vendors regarding account questions and payment status.
• Prepare and issue customer invoices.
• Record customer payments and deposits.
• Apply payments to open invoices.
• Monitor aging reports and follow up on outstanding receivables.
• Assist clients with billing and collection inquiries.
• Process payroll accurately and timely through designated payroll systems.
• Verify employee hours, wages, and deductions.
• Assist with payroll reporting and compliance requirements.
• Maintain payroll records and supporting documentation.
• Coordinate with clients regarding payroll changes and employee information.
• Record daily financial transactions and maintain general ledger activity.
• Download and record banking, credit card, and merchant processing transactions.
• Maintain accurate account coding and classifications.
• Prepare and post routine journal entries as needed.
• Assist with month-end and year-end closing procedures.
• Perform monthly bank reconciliations.
• Reconcile credit card accounts and loan balances.
• Investigate and resolve account discrepancies.
• Prepare supporting schedules and workpapers.
• Respond promptly and professionally to client requests.
• Gather financial information and supporting documents from clients.
• Communicate accounting issues and unusual transactions to management.
• Assist with onboarding new clients and accounting system setup.
• Prepare accounts payable and accounts receivable aging reports.
• Assist with annual 1099 preparation and filing.
• Support financial statement preparation and reporting.
• Assist with audit and tax-related information requests.

Skills

QuickBooks Online

BILL

Microsoft Excel

Education

Associate’s degree in Accounting, Business, Finance, or related field

Job description

We are seeking a detail-oriented and client-focused Bookkeeper to join our growing Outsourced Accounting Services team. The Bookkeeper is responsible for maintaining accurate financial records for multiple clients and performing day-to-day accounting functions including accounts payable, accounts receivable, payroll processing, bank reconciliations, and general bookkeeping activities.

The ideal candidate has hands-on experience with QuickBooks Online (QBO) and BILL, enjoys working with technology, and can manage multiple client engagements while providing exceptional service and support.

Essential Duties and Responsibilities

Accounts Payable (A/P)

• Process vendor invoices through BILL and QuickBooks Online.
• Review and code invoices accurately to appropriate accounts and departments.
• Prepare and manage vendor payments.
• Maintain vendor records, W-9s, and supporting documentation.
• Reconcile vendor statements and investigate discrepancies.
• Communicate with vendors regarding account questions and payment status.

Accounts Receivable (A/R)

• Prepare and issue customer invoices.
• Record customer payments and deposits.
• Apply payments to open invoices.
• Monitor aging reports and follow up on outstanding receivables.
• Assist clients with billing and collection inquiries.

Payroll Processing

• Process payroll accurately and timely through designated payroll systems.
• Verify employee hours, wages, and deductions.
• Assist with payroll reporting and compliance requirements.
• Maintain payroll records and supporting documentation.
• Coordinate with clients regarding payroll changes and employee information.
• Record daily financial transactions and maintain general ledger activity.
• Download and record banking, credit card, and merchant processing transactions.
• Maintain accurate account coding and classifications.
• Prepare and post routine journal entries as needed.
• Assist with month-end and year-end closing procedures.

Reconciliations

• Perform monthly bank reconciliations.
• Reconcile credit card accounts and loan balances.
• Investigate and resolve account discrepancies.
• Prepare supporting schedules and workpapers.

Client Communication and Support

• Respond promptly and professionally to client requests.
• Gather financial information and supporting documents from clients.
• Communicate accounting issues and unusual transactions to management.
• Assist with onboarding new clients and accounting system setup.

Reporting and Compliance Support

• Prepare accounts payable and accounts receivable aging reports.
• Assist with annual 1099 preparation and filing.
• Support financial statement preparation and reporting.
• Assist with audit and tax-related information requests.

Qualifications

Required

• Associate’s degree in Accounting, Business, Finance, or a related field.
• 3+ years of bookkeeping or accounting experience.
• Proficiency in QuickBooks Online (QBO).
• Experience using BILL (Bill.com).
• Experience processing payroll.
• Strong understanding of accounts payable and accounts receivable processes.
• Proficiency in Microsoft Excel.
• Excellent attention to detail and organizational skills.
• Strong verbal and written communication skills.

We offer a competitive salary and comprehensive benefits package, along with the opportunity to work with a dynamic team serving a diverse client base.

Compensation: $50,000 to $55,000 per year, based on experience level.