Bookkeeper

Wayne County Public Schools; Bearcreek (NC); On-site; USD 34,000 - 52,000; Full time

Job summary

Wayne County Public Schools seeks a Bookkeeper to maintain accurate financial records and support the school administration with accounting, clerical, and receptionist duties. The role reports to the Principal and requires a two-year degree with broad office experience in a complex environment.

The position emphasizes strong communication with staff, parents, and vendors, adherence to policies, and the ability to manage multiple tasks in a fast-paced setting.

Qualifications

• Two-year degree required.
• Extensive, broad experience in an office environment with responsibility for a large variety of complex duties.
• Ability to communicate clearly and concisely, both orally and in writing; ability to communicate with school personnel, parents, and central office staff while complying with confidentiality requirements in local, state, and federal policies and statutes.
• Ability to establish and maintain effective working relationships as necessitated by work assignments.
• Knowledge of basic computer operations.
• Ability to follow oral and written instructions.
• Ability to manage tasks independently in a fast-paced work environment.
• Ability to meet established deadlines.

Responsibilities

• Follow all rules, policies, and procedures, along with state and federal regulations pertaining to school issues.
• Exhibit stellar customer service, responsiveness, and a helpful and friendly demeanor in all interactions with stakeholders.
• Compile data from a large variety of established sources.
• Review incoming correspondence to be informed of the supervisor's needs and activities, to delegate or bring to the supervisor's attention.
• Set and maintain files/records for a moderate number of subjects.
• Record a wide range of information requiring some computation.
• Operate a computer, selecting procedures and items to code and record.
• Compose a narrative using basic knowledge of word processing.
• Follow prescribed procedures for material orders and supplies.
• File and retrieve information/materials from an alphabetical, chronological, or numerical filing system
• Answer incoming phone lines and establish the needs of callers in order to refer them to the appropriate staff person for service.

Skills

Clear communication

Organizational skills

Teamwork

Education

Two-year degree

Job description

Bookkeeper
Wayne County Public Schools
Job Description

• Two-Year Degree Required.
• Extensive, broad experience in an office environment with responsibility for a large variety of complex duties

REPORTS TO: Principal
JOB GOAL: To perform a variety of accounting, administrative, and receptionist duties to support the school administration.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

• Follow all rules, policies, and procedures, along with state and federal regulations pertaining to school issues.
• Exhibit stellar customer service, responsiveness, and a helpful and friendly demeanor in all interactions with stakeholders. This includes by phone, email, in-person, and all other forms of contact.
• Compile data from a large variety of established sources.
• Review incoming correspondence to be informed of the supervisor's needs and activities, to delegate or bring to the supervisor's attention.
• Set and maintain files/records for a moderate number of subjects.
• Record a wide range of information requiring some computation.
• Operate a computer, selecting procedures and items to code and record.
• Compose a narrative using basic knowledge of word processing.
• Follow prescribed procedures for material orders and supplies.
• File and retrieve information/materials from an alphabetical, chronological, or numerical filing system
• Answer incoming phone lines and establish the needs of callers in order to refer them to the appropriate staff person for service.
• Operate a variety of office/school equipment.
• Strive to maintain and improve professional competence. Participate in the development and support of the broad school vision.
• Perform other duties and responsibilities as requested by the Principal.

Terms of Employment: 12-month work year/At-Will/FLSA Non-Exempt
Starting Salary and/or Grade: NC State Salary Schedule
Evaluation: Performance of this job will be evaluated in accordance with the provisions of the Board and local policy on evaluation of personnel.
Knowledge, Skills, and Abilities:

• Ability to communicate clearly and concisely, both orally and in writing; ability to communicate with school personnel, parents, and central office staff while complying with the confidentiality requirements in local, state, and federal policies and statutes.
• Ability to establish and maintain effective working relationships as necessitated by work assignments.
• Knowledge of basic computer operations.
• Ability to follow oral and written instructions.
• Ability to manage tasks independently in a fast-paced work environment.
• Ability to meet established deadlines.

Physical Requirements:

• Must be physically able to operate a variety of equipment, including computers, copiers, etc.
• Must be able to lift, carry, push, and pull or otherwise move objects, including the human body. Able to exert up to 20 pounds of force occasionally.
• Light Work usually requires walking or standing to a significant degree.
• Frequently required to stand, walk, and sit for extended periods of time.

DISCLAIMER:

• The statements of the job description are intended to describe the general nature and level of work performed by an employee in this category. The description does not contain an exhaustive list of all responsibilities, duties, skills, and other requirements necessary for employees to perform in this position.