Booking Coordinator

Pollstar; Ardmore (PA); On-site; USD 40,000 - 50,000; Full time

Job summary

Join a dynamic team as a Booking Coordinator at an independent live event producer, where you'll play a crucial role in executing unforgettable concerts and events. This position requires a blend of administrative skills and creative insight, working closely with talent buyers and venue staff. You'll engage with the vibrant Philadelphia music scene while managing logistics and artist relations. Enjoy a full-time role with competitive pay, benefits, and opportunities for growth in a supportive environment that values diversity and inclusion.

Benefits

Profit-sharing program

Healthcare premium coverage

Paid Time Off

Flexible schedule

Qualifications

• 2+ years of experience in live event booking or related fields.
• Strong organizational skills and attention to detail are essential.
• Ability to make strategic, high-stakes decisions.

Responsibilities

• Send and log holds for multiple booking accounts.
• Research and draft offers to artist representatives.
• Track financial health of confirmed shows.

Skills

Attention to Detail

Problem-Solving

Negotiation Skills

Communication Skills

Education

High School Diploma

Bachelor of Arts/Sciences Degree

Tools

Prism.fm Booking Software

Zapier Workflow Automation

Asana Task Management

Google Suite

Job description

The Booking Coordinator is a vital part of the Rising Sun Presents programming team, supporting the successful execution of concerts across our portfolio of venues, series, festivals, & accounts. This role blends administrative precision with creative insight, working closely with our talent buyers, artist teams, and venue staff to bring unforgettable live event experiences to life

About Rising Sun Presents:

Rising Sun Presents is an independent, full-service live event producer based in Ardmore, PA.We provide booking, marketing, production, ticketing, and operational management services in clubs, theaters, outdoor concert series, festivals and more. Our mission is to provide holistic event experiences with impeccable production value, intentional atmosphere, warm and detailed staff hospitality, thoughtfully curated food and beverage programs, artfully designed aesthetics, and excellent customer service that make each guest feel like they’re coming home.

Job Description & Requirements:

• -Send and log holds for multiple booking accounts, including Ardmore Music Hall, MilkBoy, Concerts Under The Stars, The Colonial Theatre, & more
• -Research, draft, track, & send formal offers to artist representatives
• -Contribute to and act upon weekly booking research
• -Contribute to and act upon proactive booking ideas and concepts across all RSP accounts
• -Track the financial health of confirmed shows to inform marketing strategy
• -Take ownership of booking support acts across multiple booking accounts
• -Prepare for and participate in weekly booking team meetings & weekly check-ins with direct supervisor
• -Liaise with venue managers to prepare and execute accurate artist settlements
• -Assist in the vetting, hiring, training and management of booking interns
• -Attend RSP shows a minimum of once per month to foster connections with developing artists, artist managers, and booking agents
• -Additional duties as assigned

Required Qualifications:

• -Minimum education level: High school diploma or equivalent (Bachelor of Arts/Sciences Degree Preferred)
• -Minimum of 2 years of professional experience in live event booking or related fields
• -Demonstrates strong attention to detail and is highly organized
• -Complex problem-solving and negotiation skills with the ability to make strategic, high-stakes decisions
• -Strong written and verbal communication skills

Preferred Qualifications:

• -Direct experience and understanding of the Philadelphia music scene
• -Proficient knowledge and experience with Prism.fm Booking Software, Zapier Workflow Automation, Asana Task Management, & Google Suite

Employee Pay Status & Reporting Structure:

• -Full Time, 40 hours per week exempt salary
• -Monday through Friday schedule + occasional evening and weekend work
• -Role Reports to the Director of Programming & Senior Talent Buyer

Compensation & Benefits

• -$40,000-$50,000 annual salary range
• -Participation in RSP profit-sharing program after 1 full fiscal year of employment
• -50% of healthcare monthly premium is covered under official RSP plans for eligible employees
• -Begins with 16 days of Paid Time Off per year

Application Instructions:

• -Send resume & cover letter to [e-mail] with the subject line: (Your Name) – RSP Booking Coordinator Application
• -Applications must be received by Wednesday, May 14th 2025 to be considered
• -Rising Sun Presents is an equal opportunity employer and strongly encourages applications from people of color, persons with disabilities, women, and LGBTQ+ applicants.