Booking Clerk

Gila, County of (AZ); Globe (AZ); On-site; USD 32,000 - 43,000; Full time

Job summary

Gila County Sheriff's Office is seeking a detail-oriented clerical professional to accurately enter information into multiple databases and support jail operations within a secure detention facility.

You will conduct inmate bookings, process detainee releases, maintain records and prepare jail statistics while providing clerical support and ensuring compliance with state and federal laws.

Qualifications

• High School Diploma or GED and one year of relevant experience or equivalent combination of education, training and experience.
• Must possess and maintain a valid Driver’s License.
• Knowledge of clerical work, customer service, and database management with familiarity of applicable laws and regulations.

Responsibilities

• Conduct inmate booking, complete forms accurately; inventory inmate property and maintain related records.
• Process authorized detainee releases; notify victims; verify documents for completeness before release.
• Update and maintain files, logs, charts and reports; prepare jail statistics and manage supplies.
• Perform court order and employment fingerprinting.
• Process bail and bond payments.
• Perform other duties as assigned.

Skills

Typing

Data entry

Customer service

Time management

Active listening

Multi-tasking

Problem solving

Active learning

Education

High School Diploma or GED

Job description

The purpose of this position is to accurately enter information into various databases of the Sheriff’s Office in accordance with all State and Federal laws, County and internal policies and procedures.

Within a secure detention facility this position conducts booking of inmates and processes authorized release of detainees. This position also performs administrative clerical duties, compiles jail related statistics and reports and orders supplies.

SUPERVISORY RESPONSIBILITIES

This position does not supervise other employees.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Conducts booking of inmates, accurately completing required forms; collects and inventories inmate property and maintains inmate property, financial and corrections records. (40%)
• Processes authorized release of detainees; notifies victims; verifies documentation for completeness and accuracy before releasing inmates and files and distributes records to appropriate divisions within County. (40%)
• Updates and maintains a variety of files, records, event logs, charts and other documents; maintains appropriate records and prepares reports, including compiling jail related statistical information, as required. Performs administrative clerical duties including monitoring inventory and ordering of supplies. (40%)
• Performs court order and employment fingerprinting. (10%)
• Processes bail and bond money payments. (10%)
• Performs other duties as assigned.

BUDGET RESPONSIBILITIES

This position has no responsibility over any types of budget.

PROJECT RESPONSIBILITIES

This position does not have project responsibilities.

ORAL COMMUNICATION DUTIES

This position trains colleagues, explains County procedures or processes.

WRITTEN COMMUNICATION DUTIES

This position creates or edits documents, internal memos, emails and reports.

INTERACTIONS WITH THE GENERAL PUBLIC

Interacts extensively with employees, customers, the general public, vendors, regulatory bodies, and other groups and/or individuals and Institutions over the telephone, by email, and/or in person.

INTERACTIONS SPECIFICALLY WITH CUSTOMERS

Continuously (More than 70% but less than 85% in a year)

MINIMUM QUALIFICATIONS

High School Diploma or GED, and one (1) year relevant experience; or any equivalent combination of education, training and experience which demonstates the ability to perform the essential duties and responsibilities of the job.

PROFESSIONAL CREDENTIALS REQUIRED/PREFERRED

Must possess and maintain a valid Driver’s License.

PROFESSIONAL CREDENTIALS REQUIRED

Must possess and maintain a valid Driver’s License.

KNOWLEDGE REQUIRED

Clerical; customer and personal service; database management and Federal, State and local laws, regulations, Statutes.

SKILLS REQUIRED

Active learning; active listening; communicating diplomatically; customer service; problem solving; time management; multi-tasking; typing and data entry.

ABILITIES REQUIRED

Make sense of multiple data; focus; multi-task; react in a calm and timely manner and maintain calm demeanor in a stressful situation.

PHYSICAL DEMANDS

• Occasionally stands to attend to customers.
• Occasionally sits to operate special equipment and to complete a program.
• May be required to lift work related materials or equipment up to 10 lbs.
• Constantly requires dexterity for keyboard operation; rarely for special gadgets and special machines.
• Constantly bends, stoops and twists to reach and grab work-related materials.

WORK ENVIRONMENT

Incumbents in this position generally work in an office environment, occasionally spends time in lobby environment and classroom(s).

SAFETY RISK EXPOSURE

Incumbents in this position may become exposed to telephone verbal abuse by customers or citizens; may become exposed to individuals with high levels of emotional distress.

PROTECTIVE GEAR & SAFETY MANUALS

Incumbents in this position are required to constantly follow written safety procedures and manuals relevant to the division or department.

CONSEQUENCES OF ERROR

Potential errors can cause inconveniences to other employees, and/or delays in related work areas. Delays of services are possible.

SECURITY REQUIRMENTS

Incumbents in this position are required to be U.S citizens with zero felony convictions.

Must obtain a Driver’s License.

Prior to being hired, all incumbents in this position are subject to a background check, as well as a written and oral examinations.