Boat Business Assistant

Bass Pro Shops; Grapevine (TX); On-site; USD 19,000 - 25,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k Retirement Savings

Paid holidays

Paid vacation

Paid sick time

Job summary

Bass Pro Shops in Grapevine, TX seeks a Boat Business Assistant to support all boat, motor, trailer and ATV sales in the Boat Department. You will handle clerical tasks, process quotes in IDS, manage deposits, and prepare closing documents with accuracy and timely data entry.

Join a team focused on world-class customer service, handle title work, MSO processing, and daily cash reconciliation while maintaining organized records and supporting the Sales Manager.

Qualifications

• High school diploma or equivalent required.
• Excellent data entry accuracy and attention to detail.
• Strong customer service and communication skills.
• Knowledge of marine or auto industry is a plus.

Responsibilities

• Process quotes in IDS and prepare closing documents.
• Assist in or conduct customer closings and funding activities.
• Perform daily cash handling, deposits and reconciliation procedures.
• Handle MSO processing, title work and filing for easy retrieval.
• Maintain organized customer files and fulfill other clerical tasks as assigned.

Skills

Customer service

Data entry

Clerical tasks

MSO processing

Education

High School diploma or equivalent

Tools

IDS software

Job description

***POSITION SUMMARY:***The Boat Business Assistant provides the clerical support for all boat, motor, trailer or ATV customer purchases in the Boat Department or at a Boat Dealership.***ESSENTIAL FUNCTIONS:**** Supports a strong commitment to world class customer service and ensure a pleasant and productive shopping experience for all customers.* Assists the Business/Sales Manager or (in the absence thereof) the Boat Manager in selling finance and insurance programs to increase dealer revenues.* Conducts or assists in customer closings and funding activities.* Coordinates all paperwork involved in the sale process, i.e., create and finalize quotes in IDS, print all closing documents, enter customer deposits in IDS and maintain Sales, Finance and/or Commission logs.* Accounts for all monies received in the department and ensure the safekeeping of those funds.* Performs closing activities at the end of the day, i.e., till reconciliation procedures, batch detail report, Daily Cash Report, bank deposit slip preparation, etc.* Completes data entry into IDS of all activities associated with the sale. Accurately post all deals within 24 hours of delivery.* Organizes / processes MSO's by entering their receipt into IDS, safeguarding these documents, maintaining an appropriate filing system for easy retrieval when unit sells, and completing appropriate affidavits for requesting duplicate MSO's as needed.* Answers multi-line phones in a timely, professional and courteous manner. Directs all inbound calls to the appropriate associate or department and take complete and accurate messages if requested associate is unavailable.* Keeps boat dealership stocked with all necessary office supplies, including state / local title and registration paperwork; maintains an adequate inventory of supplies and order supplies on a timely basis.* Complete and file all required title work and associated documentation. Prepares check requests as needed.* Maintains all documentation from the various manufacturers and warranty register all products sold within manufacturer’s specified timeframe requirements.* Performs other clerical tasks as required including, sending faxes, file preparation and maintenance of customer files.* ALL OTHER DUTIES AS ASSIGNED.***EXPERIENCE/QUALIFICATIONS:**** High School education or equivalent experience* Must be at least 21 years old to qualify for this position.***KNOWLEDGE, SKILLS, AND ABILITY:**** Ability to calculate figures, make change to customers and figure percentages* Ability to communicate in a friendly and professional manner to our customers and other associates* Clerical / data entry skills preferably within the marine or auto industry* Good organizational abilities* Detail orientated***TRAVEL REQUIREMENTS:**** N/A***INDEPENDENT JUDGEMENT***:* Performs tasks and duties under general supervision, using established procedures and innovation. Chooses from limited alternatives to resolve problems. Occasional independent judgment is required to complete work assignments. Often makes recommendations to work procedures, policies, and practices.***PHYSICAL REQUIREMENTS:**** Regular computer work, standing, sitting and walking.* Occasional lifting.* Seldom to never lifting up to 50lbs**Full Time Benefits Summary:** Enjoy discounts on retail merchandise, our restaurants, world-class resorts and conservation attractions!* Medical* Dental* Vision* Health Savings Account* Flexible Spending Account* Voluntary benefits* 401k Retirement Savings* Paid holidays* Paid vacation* Paid sick time* Bass Pro Cares Fund* And more!