Board Operations Specialist

Inside Higher Ed; Baltimore (MD); On-site; USD 62,900 - 110,100; Full time

Job summary

A leading educational institution in Baltimore is seeking a Board Operations Specialist to provide comprehensive governance support. This role involves managing logistics, supporting Trustee transitions, and ensuring compliance documentation. The ideal candidate should have a Bachelor's degree and five years of experience in administrative oversight. This position is full-time, Monday to Friday, and offers competitive benefits.

Qualifications

• Five years of experience in support of academic, business, research and/or development.
• High-level administrative oversight and counsel experience.
• Additional education may substitute for required experience.

Responsibilities

• Provide governance support and maintain compliance documentation.
• Coordinate onboarding and transition for new and outgoing Trustees.
• Manage logistics for Board and Committee meetings and events.

Skills

Strong communication skills

Attention to detail

Sound judgement

Confidentiality

Education

Bachelor’s degree

Job description

Overview

The Board of Trustees Office seeks a dynamic and high-performing Board Operations Specialist to provide comprehensive governance support, from maintaining compliance documentation to managing complex logistics. The role collaborates closely with stakeholders across Johns Hopkins and requires a strong commitment to confidentiality in service of the University's mission, sound judgement, attention to detail, and strong communication skills.

Pay and Application Details

Base pay range: $62,900.00/yr - $110,100.00/yr

Responsibilities

• Governance (30%): Provide administrative and organizational support to the Assistant Secretary and SVP and Secretary with regard to governance documentation and materials, including coordination with stakeholders across Johns Hopkins.
• JHU Joint Ventures (20%): Support governance needs related to Joint Ventures.
• Trustee Transitions (10%): Coordinate onboarding for new Trustees (Parts I, II, III) and related paperwork, coordinate details for outgoing Trustees, and assist with the Chair onboarding process.
• Board Office Management (30%): General management and coordination of board office activities including documentation and process improvements.
• Grant and Documentation Assistance (10%): Assist with managing requests for Trustee information to support grants and Medicare/Medicaid enrollment and revalidation applications across states.
• Board and Community Communications (15%): Edit memorial memos and resolutions, update website with meeting summaries, assist with community messages and toppers for Board memos, and oversee development of the annual Handbook and Directory.
• Board Office Special Requests (5%): Assist in agenda planning and coordinating tours, events, and speaker engagements.
• Board Meeting Logistics (30%): Coordinate logistics for Board and Committee meetings, dinners, retreats and other events; manage hotel needs and ground transportation; set up meeting notices and responses for quarterly meetings; manage guest lists and audiovisual/room layout needs; work with leadership events leads.
• Internal Meetings and Events (10%): Plan internal meetings, annual Committee Secretaries Summer meeting, and bi-weekly coordination with teams supporting institutional Boards; maintain regular cadence with Leadership Programs, Development, and Alumni Relations Advisory Board leads.
• Diligent/Materials (5%): Set up and track Diligent books and materials, under supervision.
• Other (10%): Edit and track Leadership Briefings, assist with Inaugurations and Professorship Dedications as needed, follow up on Consent Agenda letters, and perform other duties as assigned.

Qualifications

• Bachelor’s degree.
• Five years of experience in support of academic, business, research and/or development activities and operations, providing high-level administrative oversight, coordination, and counsel.
• Additional education may substitute for required experience; additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, as permitted by the Johns Hopkins University equivalency formula.

Position Details

Classification: Board Operations Specialist

Role/Level/Range: ATP/04/PD

Location: Homewood Campus

Department: Sec to the Board of Trustees Off of

Schedule: Monday-Friday, 8:30am-5:00pm

FLSA Status: Exempt

Additional Information

Total rewards and benefits information is available from Johns Hopkins University; see https://hr.jhu.edu/benefits-worklife/ for more details. Pre-employment background checks apply. Johns Hopkins is an equal opportunity employer. Accommodation information and vaccine requirements are included in the job posting (consult the university’s official pages for the most current policy).