Associate Secretary JHM Board of Trustees & Advisor for Institutional Priorities (SOM - Office ...

Johns Hopkins University; Baltimore (MD); Hybrid; USD 75,000 - 190,000; Full time

Job summary

Johns Hopkins University School of Medicine seeks an Associate Secretary JHM Board of Trustees & Advisor for Institutional Priorities to act as the principal board affairs liaison for Johns Hopkins Medicine. Reporting to the Vice President/Chief of Staff, you will partner with the Dean/CEO and Board leadership on governance, priorities, and board operations.

You will help prepare minutes, charters, policies, and briefing materials, while coordinating trustee orientation and education.

Qualifications

• Bachelor's Degree required; seven years in governance/administration or related field.
• Strategic project management experience and executive materials preparation.
• Additional education may substitute for experience as allowed by policy.

Responsibilities

• Provide principal governance liaison for the JHM Board of Trustees.
• Develop agendas, identify issues, and support decision-making for board affairs.
• Oversee minutes, committee charters, policies, and board records.
• Coordinate orientation, continuing education, and trustee engagement activities.
• Support strategic initiatives and executive communications for leadership.

Skills

Strategic project management

Executive communications

Board governance liaison

Education

Bachelor's Degree

Master's Degree or JD preferred

Tools

Microsoft Word

SharePoint

PowerPoint

Excel

Diligent board software

Job description

The Office of the Dean and CEO at the Johns Hopkins University School of Medicine is seeking an Associate Secretary JHM Board of Trustees & Advisor for Institutional Priorities. The Associate Secretary serves as the principal board affairs liaison for the Johns Hopkins Medicine (JHM) Board of Trustees. Reporting to the Vice President/Chief of Staff in the Office of the Dean and CEO, this position serves as a strategic partner to the Dean/CEO, JHM Board Chair/Co-Chairs, and Vice President/Chief of Staff and provides leadership for board activities, trustee engagement related to JHM, board communications, and board operations.

The Associate Secretary works closely with the Johns Hopkins University (JHU) and Johns Hopkins Health System (JHHS) Board Offices to ensure alignment across the enterprise. This role combines strategic leadership, governance expertise, executive communications, and relationship management to support the Board's oversight of Johns Hopkins Medicine's mission, priorities, and long-term success.

About Johns Hopkins Medicine

The mission of Johns Hopkins Medicine is to improve the health of the community and the world by setting the standard of excellence in medical education, research and clinical care. Johns Hopkins Medicine (JHM) is an organizational construct that integrates the strategy and planning of the Johns Hopkins University School of Medicine with the Johns Hopkins Health System. As one of the world's leading academic medical centers, JHM advances excellence in patient care, biomedical discovery, education, and community engagement.

The Johns Hopkins Medicine Board of Trustees serves as the strategic oversight body for the enterprise. The Board works closely with institutional leadership to establish strategic priorities, oversee enterprise planning and performance, ensure organizational sustainability, and advance Johns Hopkins Medicine's position as one of the world's preeminent academic medical centers.

Specific Duties & Responsibilities

Governance & Board Affairs.

• Serve as the principal advisor on board organizational matters for the JHM Board of Trustees.
• Partner with the Dean/CEO, Board Chair/Co-Chairs, JHU and JHHS Secretaries, and Vice President/Chief of Staff to develop Board and Committee agendas, identify strategic issues requiring Board engagement, and support effective decision-making.
• Provide support for the JHU President on JHM Executive Committee meetings.
• Anticipate emerging issues and opportunities for Board consideration.
• Monitor and recommend Board best practices and emerging trends affecting board operations.
• Oversee and be primarily responsible for the development of minutes, committee charters, policies, resolutions, and related board records.
• With JHU and JHHS Board Offices, coordinate board and committee self-assessments, trustee orientation, and continuing education.
• Work with JHU and JHHS Board Offices and Development and Alumni Relations on trustee succession planning, as well as with Leadership Fellows on board composition initiatives.
• Partner and collaborate closely with JHU and JHHS Board Offices to ensure alignment across the Johns Hopkins enterprise.
• Develop and maintain trusted working relationships with the Chair/Co-Chairs of the JHM Board and other trustees, as well as liaise with institutional leadership, faculty, staff, and external entities related to the work of the JHM Board Office.
• With support from Executive Speech Writer, prepare talking points and briefing materials, including for the JHM CEO, in advance of Board meetings.

Board Operations & Engagement

• Provide oversight and strategic direction for Board meetings, events, retreats, orientation programs, and trustee engagement activities.
• Recommend best practices and process improvements in trustee engagement and Board activities.
• Supervise Board Office staff responsible for logistics, event execution, board portals (Diligent), meeting support, and administrative operations.
• Ensure delivery of exceptional trustee experiences and service.

Strategic Initiatives

• Lead or support special projects and ad hoc strategic initiatives as delegated by the Vice President/Chief of Staff.
• Provide strategic planning and operational support to the Vice President/Chief of Staff on JHM priorities.
• Develop and manage implementation plans on select initiatives and ensure effective coordination, communication, and execution.
• Develop recommendations, briefing materials, and presentations to support executive decision-making and strategic planning efforts.
• Partner with the Vice President/Chief of Staff to plan and facilitate key executive leadership meetings and forums, including development of agendas, briefing materials, action tracking, and follow-up on strategic decisions.

Minimum Qualifications

• Bachelor's Degree.
• Seven years of progressively responsible professional experience in board governance, executive administration, governance law, higher education administration, healthcare administration, or a related field.
• Strategic project management experience.
• Experience preparing executive-level correspondence, briefing materials, and presentations.
• Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Master's Degree or Juris Doctor Degree.
• Experience supporting governing boards, trustees, executives, or directors in a complex academic, healthcare, nonprofit, or corporate environment.

Technical Qualifications

• High level of proficiency with Microsoft suite of products, including Word, Share Point, PowerPoint, and Excel, and Teams.
• Experience using Diligent or comparable board management software.

Classified Title: Associate Secretary Board of Trustees
Job Posting Title (Working Title): Associate Secretary JHM Board of Trustees & Advisor for Institutional Priorities (SOM - Office of the Dean/CEO)
Role/Level/Range: ATP/04/PE
Starting Salary Range: $75,175 - $190,000 (Commensurate w/exp.)
Employee group: Full Time
Schedule: Mon-Fri, 8.30am-5.00pm
FLSA Status: Exempt
Location: Hybrid/School of Medicine Campus
Department name: SOM Admin Exec Off Gen Administration
Personnel area: School of Medicine