Board Operations & Admin Programs Coordinator

Shedd Aquarium; Chicago (IL); Hybrid; USD 50,000 - 60,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

Dental Insurance

Paid Time Off

Holidays

401(k)

Parental Leave

Parking & Transit subsidies

Employee Discounts

Employee Tickets

Job summary

Shedd Aquarium is seeking a Coordinator, Administration Department & Board Operations in Chicago. This full-time hybrid role reports to the Senior Executive Assistant and collaborates with the VP to support board governance, events, and administrative execution.

The ideal candidate will have a Bachelor’s degree (or equivalent experience) and 3–5 years in administration, project or event management, with strong Microsoft Office skills and experience with governance processes.

Qualifications

• Bachelor’s Degree or relevant experience accepted in lieu of a degree.
• 3–5 years of administrative, project management, and/or event management experience, including supporting executive leadership, governance, or compliance functions.
• Experience with systems administration, database management, or equivalent technical platforms; Tessitura experience preferred.
• Excellent Microsoft Office skills.
• Demonstrated attention to detail, strong organizational skills, and ability to manage multiple priorities.

Responsibilities

• Plan and manage logistics for Board meetings, events, and retreats, including budget development and management.
• Support planning and execution of non-Board events organized by the department.
• Maintain board meeting and event calendar and related Outlook invitations.
• Lead Board-related data governance and maintain Trustee participation records in Tessitura.
• Draft and manage the annual board communications plan and related materials.
• Ensure governance documents are current and assist with bylaws and committee charters.

Skills

Administrative coordination

Event planning

Project management

Communication

Education

Bachelor’s Degree

Tools

Tessitura

monday.com

Outlook

BoardEffect

Job description

Shedd Aquarium is seeking a Coordinator, Administration Department & Board Operations in Chicago. This full-time hybrid role reports to the Senior Executive Assistant and collaborates with the VP to support board governance, events, and administrative execution.

The ideal candidate will have a Bachelor’s degree (or equivalent experience) and 3–5 years in administration, project or event management, with strong Microsoft Office skills and experience with governance processes.