Board Administrator and Paralegal

S&T Bank; Indiana (PA); On-site; USD 48,000 - 116,000; Full time

Job summary

S&T Bank in Indiana, PA, is seeking a governance and legal affairs professional to support the Board of Directors, General Counsel, and the Corporate Secretary. You will coordinate meetings, maintain corporate records, and conduct legal research, handling confidential materials with discretion.

The role requires 3–5 years of general business experience and a four-year degree, with paralegal certificates preferred. On-site locations include Indiana, PA and Pittsburgh, PA.

Qualifications

• Three to five years of general business experience, with preference for legal/Board administration.
• Experience coordinating Board and Committee activities and maintaining corporate records.
• Ability to manage confidential information and use MS Office.

Responsibilities

• Coordinate a variety of confidential activities related to Board and Senior Management functions.
• Administer the secure Board portal and related governance software.
• Prepare Board materials, agendas, and correspondence with directors and executives.
• Monitor governance calendars and assist with Director onboarding and orientation.
• Draft Board and Committee meeting minutes, resolutions, and governance documents.
• Assist with subpoenas, legal requests, and regulatory matters as needed.
• Provide high-quality customer service and maintain professional relationships.

Skills

Governance administration

Legal research

Board materials coordination

Document management

MS Office (Word/Excel/PowerPoint)

Education

Four-year degree preferred

Paralegal certificate preferred

Tools

Boardvantage portal

Job description

Location:

800 Philadelphia Street

Indiana, PA 15701

or

358 N Shore Dr

Pittsburgh, PA 15212

Hours:

Monday - Friday 8:00AM-5:00PM

(Additional hours as necessary to meet the objectives of the department)

Function:

Responsible for performing various critical governance, legal and administrative duties to support Board of Directors, General Counsel, Legal Department and the Office of the Corporate Secretary. This position is responsible for coordinating Board and Committee activities, maintaining corporate records, supporting governance compliance, conducting legal research, drafting legal documents, and managing legal process matters.

Duties and Responsibilities:

• As directed, coordinates a variety of highly confidential activities related to the functions of Board and Senior Management including managing meeting schedules and planners, drafting agendas, requesting and assembling materials, correspondence with committee members, and coordinating Board meetings and any special Board events.

• Functions as an administrator of S&T's secure board portal meeting and management software solution handling content that is highly confidential, proprietary and strategic in nature for various senior management and Board committee meetings.

• Posts materials and correspondence to the Boardvantage portal.
  Assists in the development and enhancement of a dashboard for ease of use for Board Members.

• Coordinates communications between Directors, executive leadership, and legal counsel.

• Assists the Board Secretary and Assistant Secretary in the preparation of Board materials. Produces a variety of correspondence and reports, often of a confidential nature.

• Monitors governance calendars to ensure timely completion of recurring Board and Committee activities.

• Assist Board Secretary with Director onboarding and orientation.

• Assists Assistant Secretary in maintaining the official corporate records of the organization.

• Assists Assistant Secretary in drafting Board and Committee meeting minutes, resolutions, consents, charters, and governance-related documents and procedures.

• Processes and tracks Director expense reimbursement.

• Tracks Director Education.

• Assists Assistant Secretary in responding to material requests from Internal Audit, Outside Auditors, and Regulators.

• Assists Assistant Secretary with annual Board assessments, Director questionnaires, conflict-of-interest disclosures, and governance compliance activities.

• Assists with receiving, reviewing, tracking, and processing subpoenas, writs, garnishments, levies, and other legal process requirements.

• Assists with legal research on federal, state, and local laws, regulations, governance requirements, and other legal topics.

• Coordinates document collection, preservation, and production in response to legal requests and maintains records and logs related to legal process matters to ensure timely responses.

• Assists with Power of Attorney requests.

• Assists General Counsel, Senior Counsel, and Counsel with contract review, transactional support, and regulatory matters.

• Analyzes legal and factual information and summarizes findings for attorneys and business stakeholders.

• Assists in response to various telephone and in-person calls from directors, shareholders, and the executive team.

• Professionally interacts with all levels of management, Directors, customers, attorneys, consultants, and other professionals. A high degree of discretion, judgment and proper decision making is required.

• Ability to utilize computer software programs including Microsoft Word, Excel, and PowerPoint.

• Provides consistent, superior quality customer service to both internal and external customers that meet or exceed Bank standards.

• Maintains a good working relationship with Bank employees. Demonstrates a strong ability to work independently, as well as motivated to work as a team player to contribute to the success of the department and in turn, the organization.

• Performs additional duties as assigned.

Education:

Four-year degree in a discipline that emphasizes research and written communication is preferred but not required. A paralegal certificate preferred but not required.

Experience:

Requires three to five years of general business experience with preference given to experience in legal and/or Board administration.

Physical Demands:

Operates a keypad device, electronic equipment and office equipment, all of these at 75% of the day. Required travel for various required on-site meetings. Requires the use of manual dexterity skills for typing and data entry for a period of up to 60% of the business day. Specific vision requirements include close vision of 18"-20" for computer work. Must be able to lift, move, and/or carry up to 20lbs.Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Salary Range:

$48,000.00 - $115,500.00