Administrative Services Specialist III

S&T Bank; United States; On-site; USD 21,000 - 41,000; Full time

Job summary

S&T Bank in Indiana, PA is seeking an experienced executive assistant to support the EVP Director of Consumer Banking and the EVP Chief Operating Officer. The role involves managing emails, scheduling, travel arrangements, and coordinating meetings with directors, customers and vendors.

Responsibilities include taking minutes, supporting presentation design, handling special projects, and ensuring smooth office operations.

Qualifications

• Requires a high school diploma or equivalent, plus specialized training or a two-year degree. Major: Business/Office related.
• Requires two to five years general and one to two years of specialized experience specifically office management and administrative duties.
• Physical demands include lifting up to 20lbs and computer use.

Responsibilities

• Receives, screens, and responds to emails, telephone and in-person calls from directors, shareholders, customers and vendors.
• Schedules appointments and field visits; coordinates travel.
• Captures meeting minutes and supports presentation design.
• Assists with special projects and maintains office operations.

Skills

Executive support

Calendar management

Travel arrangements

Minute taking

Vendor coordination

Office administration

Education

High school diploma

Two-year degree

Tools

Microsoft Office

Presentation software

Job description

Location

800 Philadelphia Street Indiana, PA 15701

Hours

Monday - Friday 8:00AM-5:00PM (Additional hours as necessary to meet the objectives of the department)

Function

Performs executive assistant and administrative duties in support of Executive Department functions and support the EVP Director of Consumer Banking and EVP Chief Operating Officer.

Duties and Responsibilities

• Receives, screens, and responds to or refers various emails, telephone and in-person calls from directors, shareholders, customers and vendors.
• Receives, opens, and sorts incoming mail for the department.
• Performs various administrative duties in support of the EVP Director of Consumer Banking and EVP Chief Operating Officer, including, but not limited to: Assisting with other administrative duties to include making travel and meeting arrangements.
• Scheduling appointments and scheduling field visits.
• Ordering supplies, filing, and organizing office supplies and materials.
• Coordinating food deliveries for various meetings.
• Performs various administrative duties in support of the Director of Branch Banking and Director or Consumer Products Demonstrates knowledge of technology to: Facilitate meetings and support presentation design.
• Capturing meeting minutes
• Assists with other secretarial duties when needed within the department.
• Sends flowers to customers, directors and employee families for special occasions, including bereavements, and monitors billings.
• Serves as the training liaison for the department which includes tracking and reporting any training done by department members on a quarterly basis.
• Reconciles corporate visa statements for department members and expense reports as necessary.
• Plans and carries out special projects as assigned.
• Maintains a good working relationship with bank employees.
• Must have the ability to work independently.
• Demonstrates strong interpersonal skills, works as a team player to contribute to the success of the department and in turn, the organization.
• Performs additional duties as required.

Education

Requires a high school diploma or equivalent, plus specialized training or a two-year degree. Major: Business/Office related.

Experience

Requires two to five years general and one to two years of specialized experience specifically office management and administrative duties.

Physical Demands

Opens keypad device, electronic equipment and office equipment. Routinely lifts Board Books and supplies. Requires the use of manual dexterity skills for typing and data entry for a period of up to 60% of the business day. Specific vision requirements include close vision of 18”‑20” for computer work. Must be able to lift, move, and/or carry up to 20lbs. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Salary and Benefits

Offered rates and salaries may vary based on geographic location, market data and on experience, education, and evidenced position specific skill requirements. For roles that are incentive eligible, payment is based upon the plan document and company, business, and/or individual performance.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60‑1.35(c)

Salary Range

$15.00 - $30.53

S&T Bank Commitment

S&T Bank believes in Equal Opportunity for all and is committed to ensuring all individuals, including individuals with disabilities, have an opportunity to apply for those positions that they are interested in and qualify for without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. S&T Bank is also committed to providing reasonable accommodations to qualified individuals so that an individual can perform their job related duties.

Contact for Accommodation

If you are interested in applying for an employment opportunity and require special assistance or an accommodation to apply due to a disability, please contact us at: Phone: [phone] Email: [e-mail]