Birth Records Specialist

Indiana University Health; Indianapolis (IN); On-site; USD 30,000 - 40,000; Full time

Job summary

Indiana University Health is hiring for a receptionist role at Riley Hospital. The position involves ensuring accurate patient information, scheduling tests, and performing clerical duties in a fast-paced environment. Candidates should have prior clerical experience, proficiency in MS Office, and strong communication skills.

A High School Diploma/GED is required along with preferred experience in health care. BLS certification and familiarity with medical terminology are advantageous.

Qualifications

• Must have prior clerical experience, preferred Cerner experience.
• BLS certification through AHA preferred.
• 1-3 years of relevant health care experience preferable.

Responsibilities

• Ensure accuracy and completeness of patient information.
• Schedule tests and procedures, maintain patient records.
• Perform receptionist functions and alert management to issues.

Skills

Clerical experience

Attention to detail

Communication skills

Multitasking ability

Basic proficiency in MS Office

Education

High School Diploma/GED

Medical Assistant or Medical Secretary classes

Job description

Hours: 3 - 8 hour day shifts with every 3rd weekend rotation. More specific hours will be discussed during interview.

Location: Riley Hospital

Ensures accurate and complete information is received from patient to facilitate coordination and communication between physician, unit staff, and ancillary departments. Schedules daily tests and procedures, maintains comprehensive up-to-date record of all patient tests and procedures, and signs patients in and out of unit. Provides receptionist functions for the unit and alerts unit management to issues or needs within the unit regarding policies, procedures, or practices. Performs all clerical duties associated with supporting the Patient Care Unit.

Key Responsibilities

• Must complete notary training within the first 4–6 weeks of employment
• Serve as a Notary and complete Paternity Affidavits as required
• Demonstrate effective communication with parents and families
• Maintain a high level of attention to detail and ensure accurate documentation
• Highly detail‑oriented with the ability to multitask in a fast‑paced environment

Must have prior clerical experience; Cerner experience is preferred.

Requirements

• High School Diploma/GED required.
• Completion of Medical Assistant, Medical Secretary classes, or equivalent experience preferred.
• Basic Life Support (BLS) certification through the AHA preferred.
• 1-3 years of relevant experience in a health care setting preferred.
• Basic knowledge of medical terminology preferred.
• Must be able to complete required (if applicable) training program.
• Requires basic proficiency in MS Office (Word, PowerPoint, Excel).