Birth Certificate Specialist - Post Partum Per Diem Day

Jupiter Medical Center; Lexington (MA); On-site; USD 42,000 - 56,000; Full time

Job summary

Jupiter Medical Center in Palm Beach County seeks a Birth Certificate Specialist to process newborn birth certificates within five days and ensure accurate PHI before state submission.

You will monitor census, coordinate with nursing and billing teams, and support Healthy Start enrollments when applicable. Strong Excel and Florida regulatory knowledge are highly valued.

Qualifications

• Birth Registrar credentials with Florida Vital Statistics to be obtained within first month of hire.
• BLS certification through American Heart Association for Healthcare Providers.
• Experience with Electronic Medical Record systems preferred.
• Strong knowledge of Excel preferred.
• Knowledge of Florida Statutes, HIPAA HiTech, and related laws preferred.

Responsibilities

• Process birth certificates for newborn encounters within 5 days as required by Florida.
• Monitor OB census to ensure turnaround times meet Florida statutes.
• Resolve PHI discrepancies with nursing to ensure accurate state intake forms.
• Issue paternal documentation for birth certificates ensuring signatures.
• Coordinate with Home Safe program liaison for Healthy Start enrollment when qualified.
• Coordinate with nursing for newborn discharge and ensure certificate completion on tracking boards.
• Coordinate with billing to ensure proper surrogate case billing.
• Provide weekly turnaround time (TAT) reports to OB Manager/Director for compliance.

Skills

Strong analytic

Computer skills

Communication skills

Organizational skills

Education

Birth Registrar credentials Florida Vital Statistics

BLS certification (Healthcare Providers)

Experience with EMR systems

Excel knowledge

Knowledge of Florida statutes and HIPAA HiTech

Job description

Ranked #1 for Safety, Quality and Patient Satisfaction, Jupiter Medical Center is the leading destination for world-class health care in Palm Beach County and the greater Treasure Coast.

Outstanding physicians, state-of-the-art facilities, innovative techniques and a commitment to serving the community enables Jupiter Medical Center to meet a broad range of patient needs. Jupiter Medical Center is the only hospital in Palm Beach, Martin, St. Lucie and Indian River counties to receive a 4-star quality and safety rating from the Centers for Medicare & Medicaid Services (CMS).

Education

• High school graduate or equivalent
• Previous experience and/or Birth Registrar credentials preferred

Experience / Qualifications

• Birth Registrar credentials with State of Florida Vital Statistics obtained within first month of hire.
• BLS certification through the American Heart Association for Healthcare Providers.
• Experience with Electronic Medical Record systems preferred.
• Strong knowledge Excel preferred
• Knowledge of Florida Statutes, HIPAA HiTech, and other laws and regulations preferred.
• Strong analytic, and computer skills. Must also have good communication and organizational skills.

Position Summary

The Birth Certificate Specialist is responsible for processing birth certificates for newborn encounters within 5 days as required by the state of Florida.

• Monitor OB census to ensure required turnaround time is met per Florida Statutes.
• Work with key individuals in nursing areas to answer any PHI discrepancies needed for state intake form, work through any language or other barriers to ensure timely and accurate filing of birth certificates.
• Issue paternal documentation for birth certificate create to parent(s) to ensure signature requirements are met.
• Coordinate with Home Safe program liaison to ensure proper enrollment into Healthy Start program for those that qualify. Ensure consent and documentation is obtained per State.
• Coordinate with nursing team for newborn discharge and tracking boards reflect completion of birth certificate achieved.
• Coordinate with financial team to ensure proper billing of surrogate cases.
• Report urgent issues to OB Manager/Director and provide weekly turnaround time (TAT) reports to for compliance monitoring.
• All other duties assigned.

Team Member Competencies

Establishing Relationships

Builds effective networks, working relationships, and alliances in order to collaborate effectively within department and organization. Can relate to all kinds of people regardless of background; find topics and common interests that can be used to build rapport with others.

Peer Support

Provides guidance and feedback to help others strengthen knowledge/skills needed to accomplish tasks, solve problems, and perform effectively within the team.

Inspiring and Motivating Others

Fosters commitment and cohesiveness by facilitating cooperation and working as a team within the organization toward goal accomplishments. Work well with others, build consensus, and ensure cooperation to complete tasks and positive workflow.

Demonstrating Emotional Intelligence

Exercises self-leadership, self-awareness, and self-regulation; manages emotions so that they are expressed appropriately; leads others by showcasing adaptability, empathy, and social skills.

Acting with Integrity

Interacts with others in a way that is seen as direct and truthful; ensures confidence in individual and organizational motives and representations. Acts in a way that is consistent with personal and organizational values by keeping confidence, promises, and commitments. Clearly states goals and beliefs; informs people of their true intentions, does what they say they will do; follows through on commitments.

Being a Champion for Change and Innovation

Supports people in their efforts to try new things. Think creatively, generates novel and valuable ideas and uses these ideas to develop new or improved processes. Accepts new ways of doing things and adapts to change.

Communicating Effectively

Speaks and writes clearly, conveys information in a concise, organized, and logical manner. Is adept at tailoring the message to fit the interests and needs of the audience. Listens attentively and exercises tact, discretion, and diplomacy when interacting with members of the department and organization.

Promoting Diversity and Inclusion

Treats all people with dignity and respect. Demonstrates an open-minded approach to understanding people regardless of their gender, age, race, national origin, religion, ethnicity, disability status, or other characteristics. Challenges bias and intolerance. Develops all-inclusive groups in the realms of social interaction and communication. Shows respect for the beliefs of others; encourages and promotes practices that support cultural diversity; discourages behaviors or practices that may be perceived as unfair, biased, or critical toward people with certain backgrounds.

Physical Requirements

Requires sitting for long periods of time, also stooping, bending, standing, and stretching. Must have manual dexterity for typing and computer data entry. Able to work under a stressful environment, work independently, capable of making sound decisions, be detail oriented, alert, and self-motivated. Ability to push/pull up to 40lbs., carry and lift up to 20lbs.

Threshold Requirements

• These threshold requirements are required and completed yearly basis.
  • Annual Joint Commission mandatory education requirements, in-service and health requirements including attendance at new employee orientation.
  • TB/PPD Surveillance Program
  • Maintenance of required professional licensing and/or certification(s)

This is not necessarily an extensive list of all responsibilities, skills, duties, requirements, or working conditions associates with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or require that other or different tasks be performed when circumstances change. I have reviewed these job requirements and verify that I can perform all essential functions of this position.