Biorepository Research Coordinator

Yale University; New Haven (CT); On-site; USD 65,000 - 101,000; Full time

Benefits offered by this job

Yale Benefits

Job summary

Yale University in New Haven seeks a Biorepository Research Coordinator to establish and maintain a prospective research repository for genitourinary conditions. You will coordinate patient enrollment, specimen tracking, and longitudinal data across clinical and research workflows.

Responsibilities include handling specimen collection, metadata management, de-identified databases, and ensuring HIPAA compliance.

Qualifications

• Experience managing longitudinal datasets with sensitive patient data.
• Strong data entry and spreadsheet skills (Excel, REDCap).
• Excellent organizational skills and attention to detail.
• Strong verbal and written communication across clinical and research teams.
• Ability to maintain HIPAA confidentiality.

Responsibilities

• Identify eligible patients for research enrollment across clinics and surgery.
• Coordinate specimen collection and manage metadata tracking.
• Create and maintain de-identified research databases linked by research ID.
• Ensure HIPAA compliance and data privacy in all workflows.
• Provide administrative support for meetings, audits and regulatory docs.

Skills

Longitudinal datasets

Confidential patient information

Excel

REDCap

Coordination across clinical and data/

Education

Bachelor's degree in life sciences or related field

Tools

Epic EHR

Job description

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!

Overview

The Department of Urology at Yale School of Medicine seeks a highly organized Biorepository Research Coordinator to establish and maintain a prospective research repository for patients with genitourinary cancers and benign urologic conditions. This position serves as the operational and administrative hub of the Genitourinary Research Specimen and Data Repository, coordinating patient enrollment, specimen tracking, and longitudinal data management across clinical and research workflows.

Primary Responsibilities:

Patient Enrollment and Identification

• Identify eligible patients for research enrollment across clinic and surgical settings.
• Maintain updated clinical tracking spreadsheets with patient information and enrollment status.
• Serve as liaison between clinical providers and the research repository.
• Ensure accurate documentation of patient consent and research enrollment status in clinical records.

Specimen and Data Coordination

• Coordinate research specimen collection (blood, urine, tissue) through institutional research draw ordering systems.
• Generate and maintain research identification codes linked to de-identified patient data.
• Develop and manage master metadata spreadsheet capturing specimen types, collection dates, storage locations, and basic clinical information.
• Track repeat and longitudinal samples to maintain coherent patient records across time.
• Ensure proper specimen labeling, documentation, and chain of custody with biorepository staff.

Research Database Management

• Create and maintain de-identified research databases linked by research ID.
• Perform data entry, validation, and quality checks for clinical variables.
• Extract and organize clinical information for project-specific research studies.
• Manage confidentiality protocols and ensure HIPAA compliance in all data handling.

Administrative and Project Support

• Maintain secure key file (MRN-to-Research-ID mapping) with PI oversight.
• Coordinate with Epic analysts and institutional systems to implement automated enrollment workflows.
• Generate weekly and monthly reports on repository enrollment, specimen collection, and storage status.
• Provide administrative support for biorepository-related meetings, audits, and regulatory documentation.

Required Skills and Abilities

1. Demonstrated experience in managing complex, longitudinal datasets and confidential patient information.

2. Demonstrated experience with spreadsheet software (Excel, REDCaP) and data entry.

3. Strong organizational skills with meticulous attention to detail.

4. Demonstrated strong verbal and written communication skills, particularly with coordination across clinical and research teams.

5. Ability to maintain strict confidentiality and HIPAA compliance.

Preferred Skills and Abilities

1. Bachelor's degree in life sciences, biology, health sciences or related field.

2. Familiarity with Epic electronic health records system.

3. Proven experience with interacting or enrolling patients/study participants.

Principal Responsibilities

• Compares protocols and sponsored projects to confirm consistency between funding proposals/awards and approved protocols.
• Documents established congruency between funding proposals and approved protocols.
• Facilitates and/or assists with resolution of any inconsistencies between funding proposals and approved protocols.
• Serves as a liaison between the Grants and Contracts offices, investigators, and business managers to resolve congruency issues in a timely manner.
• Attends meetings and presents issues when necessary that were identified during congruency review.
• Serves as a resource and provides technical assistance to investigators and their staff.
• Provides analytical and technical support related to establishing and recording protocol/grant congruency, as needed.
• Monitors federal and state regulations for new guidance, updates, or policies. Maintains a high degree of knowledge on these requirements to determine actions and follow directives that may be required to ensure University compliance with congruency review and reporting requirements.
• Develops, implements, and manages internal practices that ensure compliance with federal requirements.
• May perform other duties as assigned.

Required Education and Experience

Bachelor’s degree in a relevant academic/scientific field and a minimum of 3 years of related research support experience; or the equivalent combination of education or experience.

Job Posting Date

10/27/2026

Job Category

Manager

Bargaining Unit

NON

Compensation Grade

Administration & Operations

Compensation Grade Profile

Supervisor; Senior Associate (23)

Salary Range

$65,000.00 - $101,000.00

Benefits

Yale Benefits

Time Type

Full time

Duration Type

Staff Fixed Duration (Fixed Term)

Work Model

On-site

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks basedon the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

This role is a healthcare worker position. Healthcare workers (HCW) are defined as university employees working a healthcare setting who have the potential for direct or indirect exposure to patients, human research subjects or infectious materials including body substance, contaminated medical supplies, devices and equipment, surfaces, or air. HCW have specific health requirements that must be met prior to starting work, including MMR vaccine or immunity, varicella (chickenpox) vaccine or immunity, TB screening, COVID vaccine according to University policy, hepatitis B vaccine or immunity, and annual flu vaccination.

Posting Disclaimer

Salary offers are determined by a candidate’s qualifications, experience, skills, and education in relation to the position requirements, along with the role’s grade profile and current internal and external market conditions.

Note

Yale University is a tobacco-free campus.

Discrimination Policy

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran. Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).