Biomedical Graduate Programs Administrator – Hybrid

Duke University; Durham (NC); Hybrid; USD 60,000 - 89,000; Full time

Job summary

Duke University’s School of Medicine seeks a Biomedical Graduate Program Administrator to manage office operations, student data, and program budgets. This role supports OBGE leadership and collaborates with Directors of Graduate Studies across PhD programs.

You will handle admissions processes, course scheduling, and student services, while coordinating events and ensuring compliance with OBGE, SOM, and TGS policies.

Qualifications

• Work requires a general business background generally equivalent to a bachelor's degree in a business-related field.
• Work requires 2 years related business or administrative experience to become familiar with general personnel practices, accounting and budgeting principles and coordination of major office activities.
• A master's degree in a business-related field may be substituted for 2 years’ experience.
• OR ANY OTHER EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.

Responsibilities

• Support OBGE program operations and graduate student data management for reporting to SOM, The Graduate School, internal and external program reviews.
• Assist in budget creation and management for TGS and SOM to determine student support and program needs.
• Coordinate course scheduling with Directors of Graduate Studies and ensure proper building access and paperwork for employment and funding records.
• Assist in admissions workflow, applicant communications, and admissions reports.
• Provide event planning and coordination for new student orientation, BIOTRAIN courses, student retreats, and other OBGE programs and events.

Skills

MS Excel

MS Word

SPS

SAP

Qualtrics

PeopleSoft

Duke@work

Buy@Duke

Attention to detail

Communication skills

Multi-tasking

Education

Bachelor's degree in business-related field

Master's degree in business-related field

Equivalent combination of education/experience

Tools

Duke software tools

Slate

Job description

Duke University’s School of Medicine seeks a Biomedical Graduate Program Administrator to manage office operations, student data, and program budgets. This role supports OBGE leadership and collaborates with Directors of Graduate Studies across PhD programs.

You will handle admissions processes, course scheduling, and student services, while coordinating events and ensuring compliance with OBGE, SOM, and TGS policies.