Biomed Administrative Billing & Purchasing Specialist

Integrated Medical Systems, Inc.; Bolingbrook (IL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Paid time off

401(k) w/ matching

Dental insurance

Health insurance with 100% of premiums covered

Vision insurance

Employee Wellness Program

Job summary

A leading medical distribution company is seeking a Biomedical Billing and Purchasing Specialist in Bolingbrook, Illinois. This role involves supporting and processing service requests, equipment sales, invoicing, inventory purchasing, and business analysis. Candidates should have strong communication skills and ERP systems experience, with a focus on customer service and a detail-oriented mindset. This position offers benefits including paid time off and health insurance, making it an excellent opportunity for those in the medical field.

Qualifications

• 3+ years of customer service experience.
• Experience with purchasing and billing in ERP systems.
• Basic bookkeeping and financial reporting experience.
• Strong computer proficiency with advanced spreadsheet skills.
• Strong spreadsheet skills (advanced).
• Experience with software improvements and system integrations (preferred).

Responsibilities

• Process rental, service, equipment sales, and rental buy-out invoices.
• Manage purchasing for rental fleet, accessories, and service parts.
• Lead demand planning for rental fleet, accessories, and service parts.
• Assist with budget preparation and monitor actual performance against budget.
• Maintain ERP systems and support integrations.
• Track, analyze, and communicate key performance metrics.
• Provide vendor and sales support communications related to role responsibilities.

Skills

Excellent written and verbal communication skills

Strong attention to detail

Effective time management

Strong work ethic and professionalism

Professionalism

Tools

Google Workspace

Microsoft Office

Microsoft Office

Job description

Integrated Medical Systems, Inc. (IMS), founded in 1994, is one of the nation's top distributors within the alternate site market. We strive to continually exceed expectations by cultivating valued partnerships and delivering on our commitment to always put our customers first. We offer flexible rental and purchase options for a vast line of disposable and rental products specific to infusion, respiratory, enteral feeding, oncology, and cleanroom.

Job Description

Who We Are

Integrated Medical Systems, Inc. (IMS), founded in 1994, is one of the nation's top distributors within the alternate site market. We strive to continually exceed expectations by cultivating valued partnerships and delivering on our commitment to always put our customers first. We offer flexible rental and purchase options for a vast line of disposable and rental products specific to infusion, respiratory, enteral feeding, oncology, and cleanroom.

Integrated Medical Systems (IMS) is seeking a Biomedical Billing and Purchasing Specialist role. The role is chiefly responsible for daily support and processing of IMS service, equipment sale and month end rental billing maintenance and invoicing processes. Additionally, the role is responsible for daily biomed inventory replenishment purchasing and business analysis reporting as directed.

Job Requirements

What We’re Looking For

Knowledge & Experience

• 3+ years of customer service experience
• Experience with purchasing and billing in ERP systems
• Basic bookkeeping and financial reporting experience
• Familiarity with the home infusion, oncology, or long-term care therapy markets and related equipment (preferred, not required)
• Strong computer proficiency, including web-based applications, Google Workspace, and Microsoft Office (advanced spreadsheet skills required)
• Experience with software improvements and system integrations (preferred)

Skills

• Excellent written and verbal communication skills
• Strong attention to detail and organizational skills
• Effective time management with the ability to stay focused amid interruptions
• Strong work ethic with a high level of professionalism and accountability

Abilities

• Ability to manage multiple requests and prioritize tasks effectively
• Ability to work collaboratively in a team environment
• Ability to thrive in a fast-paced environment and adapt quickly to change
• Clear and professional communication, both written and verbal
• Ability to multitask and consistently meet deadlines
• Flexibility to respond to shifting priorities while maintaining focus on resultsWillingness to perform additional duties as assigned
• Demonstrates enthusiasm and alignment with the IMS mission

Job Responsibilities

Primary Responsibilities

• Process rental, service, equipment sales, and rental buy-out invoices
• Manage purchasing for rental fleet, accessories, and service parts
• Lead demand planning for rental fleet, accessories, and service parts
• Assist with budget preparation and monitor actual performance against budget
• Maintain ERP systems and support integrations
• Track, analyze, and communicate key performance metrics
• Provide vendor and sales support communications related to role responsibilities

Job Benefits

• Paid time off
• 401(k) w/ matching
• Dental insurance
• Health insurance with 100% of premiums covered by IMS employees
• Vision insurance
• Employee Wellness Program through Revive Health