Billing Specialist - Medical/Dental

Charter Impact; Lake Michigan Beach (MI); Remote; USD 28,000 - 32,000; Full time

Benefits offered by this job

Remote-first culture

Company-issued laptop and home office

Medical, dental, vision, and life保险

401(k) with company match

11 paid holidays and winter break

Employee referral bonus program

Job summary

Charter Impact, a remote-first organization, seeks an Accounts Payable Associate to manage invoicing, coding, and vendor communications across multiple entities. You will be responsible for timely payments, generating AP aging reports, and aiding in audits.

The role emphasizes high-quality customer service, accuracy, and adherence to established procedures in a fast-paced environment.

Qualifications

• Two years of related experience or a bachelor’s degree in business/ accounting/ related field.
• Accounts payable experience preferred.
• Knowledge of financial record-keeping and basic accrual accounting principles.
• Proficiency in Microsoft Excel and Microsoft Office.

Responsibilities

• Perform accounts payable duties with accuracy and timeliness to maintain vendor relations.
• Verify cash availability and perform payment selections.
• Code invoices to correct general ledger accounts and maintain vendor files.
• Generate accounts payable aging reports for clients as needed.
• Communicate with clients to resolve vendor discrepancies and inquiries.
• Support year-end audit preparations and special projects.

Skills

Customer service

Attention to detail

Arithmetic calculations

English proficiency

Education

High school diploma or equivalent

Bachelor’s degree in business/ accounting/ public administration

Tools

Microsoft Excel

Sage Intacct or similar non-profit accounting system

Job description

Charter Impact empowers mission-driven organizations to achieve their goals through personalized support in finance, operations, and business management. We accomplish this through enthusiastic collaboration within our team and with our clients to support their communities. We are a remote first company growing on a national scale and are continuously seeking qualified candidates to join us.

The Accounts Payable Associate is highly visible to Charter Impact clients and therefore, an upbeat personality and customer-service oriented sense of professionalism is a must. Contributing and using detailed instructions, established procedures and prescribed guidelines to resolve client Accounts Payable issues. The Accounts Payable Associate is responsible for documenting requisite information for new vendors, processing invoices on a timely basis, determining correct general ledger accounts, requesting and maintaining distribution codes and vendor files, processing weekly check runs and monitoring the electronic filing system for audit trail purposes.

This position is remote to candidates based in AZ, CA, CO, CT, ID, IL, MI, NV, OR, SD, TX, UT and/or WA.

Responsibilities

• Perform accounts payable duties with accuracy and timeliness to assure that positive business relations with vendors are maintained
• Verify availability of cash and perform payment selections
• Produce accurate data entry and general ledger coding for all invoices for multiple entities
• Generate accounts payable aging, then send to client as needed
• Notify clients of vendor discrepancies/credit memos and ensure client follow-ups
• Timely resolve inquiries/discrepancies from clients and multiple entities, including correspondence via email and phone
• Generate use tax reports, then submit to the Accounts Payable Analyst
• Assist in special projects and year-end audit schedule preparation
• Focus on continued process improvement and increased efficiency for clients using the latest industry developments and technology

Requirements

• A high school diploma and two years of related experience, or a bachelor’s degree in business administration, accounting, public administration, or a related field from an accredited college or university.
• Accounts payable experience is preferred.
• Knowledge of purposes, methods, and practices of financial and accounting record-keeping.
• Knowledge of basic accrual accounting principles and procedures.
• Knowledge of the use of Microsoft Excel.
• Knowledge of proper English usage and grammar.
• Ability to perform arithmetic calculations accurately and rapidly, prepare a variety of accurate financial reports and summaries, and identify and correct errors in mathematical computations and financial documents.
• Experience with Microsoft Office (intermediate/advanced Excel skills highly desired).
• Experience with Sage Intacct or other similar Non-Profit Accounting systems is a plus.

Benefits

• As a remote-first organization, we embrace flexibility and collaboration across teams.
• To support your success, we provide a company-issued laptop along with essential accessories, including a mouse, keyboard, and monitor, to help you create a productive remote workspace.
• Engage in frequent virtual and in-person team-building events.
• Enjoy medical, dental, vision, and life insurance, plus a 401(k) with company match-and much more!
• Receive 11 paid company holidays and a winter break from Christmas Day through New Year's Day.
• Employee Referral Bonus Program: Earn a bonus for successful referrals.

Compensation

• This position has a base hourly rate of $20.00 - $23.00 per hour, with the opportunity to earn an annual discretionary bonus. The amount a particular employee will earn within the salary range will be based on factors such as relevant education, qualifications, performance, business needs and business results.