Billing Specialist - Medical/Dental

Charter Impact; Alton (IL); A distancia; USD 28.000 - 32.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Remote-friendly

Laptop provided

Health insurance

Holidays and winter break

401(k) with company match

Referral bonus

Descripción de la vacante

Charter Impact is a remote-first organization empowering mission-driven groups with tailored finance, operations, and management support. The Accounts Payable Associate sits at the interface of clients and our accounting processes, handling invoices, GL coding, vendor setup, and weekly check runs while ensuring audit-friendly records.

The role emphasizes strong customer service, accuracy, and adherence to established procedures to resolve client AP issues.

Formación

• Two years of related experience or a bachelor’s degree in a related field.
• Accounts payable experience is preferred.
• Proficiency in Excel and basic accounting principles.

Responsabilidades

• Perform accounts payable duties accurately and timely.
• Verify cash availability and select payments.
• Code invoices to correct general ledger accounts.
• Generate accounts payable aging reports for clients.
• Notify clients of vendor discrepancies and follow up.
• Resolve inquiries from clients and multiple entities via email/phone.
• Generate use tax reports and submit to the Accounts Payable Analyst.
• Assist with special projects and year-end audit preparation.
• Promote process improvement and use latest industry tech.

Conocimientos

Customer service

Attention to detail

Excel

Communication

Educación

Bachelor’s degree in business administration / accounting / related field

High school diploma or equivalent

Herramientas

Sage Intacct

Microsoft Excel

Microsoft Office

Descripción del empleo

Charter Impact empowers mission-driven organizations to achieve their goals through personalized support in finance, operations, and business management. We accomplish this through enthusiastic collaboration within our team and with our clients to support their communities. We are a remote first company growing on a national scale and are continuously seeking qualified candidates to join us.

The Accounts Payable Associate is highly visible to Charter Impact clients and therefore, an upbeat personality and customer-service oriented sense of professionalism is a must. Contributing and using detailed instructions, established procedures and prescribed guidelines to resolve client Accounts Payable issues. The Accounts Payable Associate is responsible for documenting requisite information for new vendors, processing invoices on a timely basis, determining correct general ledger accounts, requesting and maintaining distribution codes and vendor files, processing weekly check runs and monitoring the electronic filing system for audit trail purposes.

This position is remote to candidates based in AZ, CA, CO, CT, ID, IL, MI, NV, OR, SD, TX, UT and/or WA.

Responsibilities

• Perform accounts payable duties with accuracy and timeliness to assure that positive business relations with vendors are maintained
• Verify availability of cash and perform payment selections
• Produce accurate data entry and general ledger coding for all invoices for multiple entities
• Generate accounts payable aging, then send to client as needed
• Notify clients of vendor discrepancies/credit memos and ensure client follow-ups
• Timely resolve inquiries/discrepancies from clients and multiple entities, including correspondence via email and phone
• Generate use tax reports, then submit to the Accounts Payable Analyst
• Assist in special projects and year-end audit schedule preparation
• Focus on continued process improvement and increased efficiency for clients using the latest industry developments and technology

Requirements

• A high school diploma and two years of related experience, or a bachelor’s degree in business administration, accounting, public administration, or a related field from an accredited college or university.
• Accounts payable experience is preferred.
• Knowledge of purposes, methods, and practices of financial and accounting record-keeping.
• Knowledge of basic accrual accounting principles and procedures.
• Knowledge of the use of Microsoft Excel.
• Knowledge of proper English usage and grammar.
• Ability to perform arithmetic calculations accurately and rapidly, prepare a variety of accurate financial reports and summaries, and identify and correct errors in mathematical computations and financial documents.
• Experience with Microsoft Office (intermediate/advanced Excel skills highly desired).
• Experience with Sage Intacct or other similar Non-Profit Accounting systems is a plus.

Benefits

• As a remote-first organization, we embrace flexibility and collaboration across teams.
• To support your success, we provide a company-issued laptop along with essential accessories, including a mouse, keyboard, and monitor, to help you create a productive remote workspace.
• Engage in frequent virtual and in-person team-building events.
• Enjoy medical, dental, vision, and life insurance, plus a 401(k) with company match-and much more!
• Receive 11 paid company holidays and a winter break from Christmas Day through New Year's Day.
• Employee Referral Bonus Program: Earn a bonus for successful referrals.

Compensation

• This position has a base hourly rate of $20.00 - $23.00 per hour, with the opportunity to earn an annual discretionary bonus. The amount a particular employee will earn within the salary range will be based on factors such as relevant education, qualifications, performance, business needs and business results.