Billing Specialist - Medical/Dental

Charter Impact; Clifton (TX); Remote; USD 28,000 - 32,000; Full time

Benefits offered by this job

Remote-first company structure

Company-issued laptop and setup

Team-building events (virtual)

Medical/dental/vision insurance and 4

401(k) with company match

11 paid holidays and winter break

Employee Referral Bonus Program

Job summary

Charter Impact is a remote-first organization serving mission-driven groups nationwide. The Accounts Payable Associate handles vendor setup, invoice processing, GL coding, and AP reporting, while ensuring timely payments and accurate records.

Strong Excel and accounting knowledge are essential, with experience in Sage Intacct a plus. The role emphasizes client-facing professionalism and collaboration within a distributed team, offering a remote-work model with competitive hourly pay and

Qualifications

• High school diploma or bachelor's degree in business administration, accounting, public administration, or related field.
• Accounts payable experience is preferred.
• Knowledge of financial record-keeping and accrual accounting.
• Proficient in Microsoft Excel and basic accounting principles.

Responsibilities

• Perform accounts payable duties with accuracy and timeliness to maintain positive vendor relations.
• Verify cash availability and perform payment selections.
• Produce data entry and GL coding for invoices for multiple entities.
• Generate AP aging reports and share with clients as needed.
• Notify clients of vendor discrepancies and ensure follow-ups.
• Resolve inquiries from clients and multiple entities via email and phone.
• Prepare use tax reports and submit to AP analyst.
• Assist in special projects and year-end audit schedules.
• Support process improvements using current industry tech.

Skills

Accounts payable

Excel

English usage

Arithmetic calculations

Financial reports

Education

High school diploma

Bachelor's degree in business administration or related field

Tools

Sage Intacct

Microsoft Office

Job description

Charter Impact empowers mission-driven organizations to achieve their goals through personalized support in finance, operations, and business management. We accomplish this through enthusiastic collaboration within our team and with our clients to support their communities. We are a remote first company growing on a national scale and are continuously seeking qualified candidates to join us.

The Accounts Payable Associate is highly visible to Charter Impact clients and therefore, an upbeat personality and customer-service oriented sense of professionalism is a must. Contributing and using detailed instructions, established procedures and prescribed guidelines to resolve client Accounts Payable issues. The Accounts Payable Associate is responsible for documenting requisite information for new vendors, processing invoices on a timely basis, determining correct general ledger accounts, requesting and maintaining distribution codes and vendor files, processing weekly check runs and monitoring the electronic filing system for audit trail purposes.

This position is remote to candidates based in AZ, CA, CO, CT, ID, IL, MI, NV, OR, SD, TX, UT and/or WA.

Responsibilities

• Perform accounts payable duties with accuracy and timeliness to assure that positive business relations with vendors are maintained
• Verify availability of cash and perform payment selections
• Produce accurate data entry and general ledger coding for all invoices for multiple entities
• Generate accounts payable aging, then send to client as needed
• Notify clients of vendor discrepancies/credit memos and ensure client follow-ups
• Timely resolve inquiries/discrepancies from clients and multiple entities, including correspondence via email and phone
• Generate use tax reports, then submit to the Accounts Payable Analyst
• Assist in special projects and year-end audit schedule preparation
• Focus on continued process improvement and increased efficiency for clients using the latest industry developments and technology

Requirements

• A high school diploma and two years of related experience, or a bachelor’s degree in business administration, accounting, public administration, or a related field from an accredited college or university.
• Accounts payable experience is preferred.
• Knowledge of purposes, methods, and practices of financial and accounting record-keeping.
• Knowledge of basic accrual accounting principles and procedures.
• Knowledge of the use of Microsoft Excel.
• Knowledge of proper English usage and grammar.
• Ability to perform arithmetic calculations accurately and rapidly, prepare a variety of accurate financial reports and summaries, and identify and correct errors in mathematical computations and financial documents.
• Experience with Microsoft Office (intermediate/advanced Excel skills highly desired).
• Experience with Sage Intacct or other similar Non-Profit Accounting systems is a plus.

Benefits

• As a remote-first organization, we embrace flexibility and collaboration across teams.
• To support your success, we provide a company-issued laptop along with essential accessories, including a mouse, keyboard, and monitor, to help you create a productive remote workspace.
• Engage in frequent virtual and in-person team-building events.
• Enjoy medical, dental, vision, and life insurance, plus a 401(k) with company match-and much more!
• Receive 11 paid company holidays and a winter break from Christmas Day through New Year's Day.
• Employee Referral Bonus Program: Earn a bonus for successful referrals.

Compensation

• This position has a base hourly rate of $20.00 - $23.00 per hour, with the opportunity to earn an annual discretionary bonus. The amount a particular employee will earn within the salary range will be based on factors such as relevant education, qualifications, performance, business needs and business results.