Billing Specialist (law firm exp. required)

Fawkes IDM; Washington (District of Columbia); On-site; USD 60,000 - 90,000; Full time

Job summary

A leading law firm is seeking a full-time Billing Specialist in Washington, D.C. The role involves overseeing the full billing cycle, from prepping prebills to final invoices, ensuring compliance with client requirements. Ideal candidates will have a Bachelor's degree, a background in professional services, and be proficient in billing software and Microsoft Excel. Strong customer service skills and the ability to work independently while ensuring accurate billing processes are essential for success in this position.

Qualifications

• Bachelor's degree preferred in relevant fields.
• Law firm or professional services background desired.
• Expertise in Microsoft Office, especially Excel.

Responsibilities

• Manage prebill to final bill process and submit invoices.
• Collaborate with eBilling team for new client setups.
• Ensure management of client trust accounts and payment allocation.

Skills

Client Service

Teamwork

Microsoft Excel

Proactive Initiative

Education

Bachelor's degree in Accounting, Finance, or Business discipline

Tools

Aderant Expert or Elite Enterprise (3E)

Job description

A law firm is seeking a full-time Billing Specialist to join their team. This person will be responsible for full cycle billing from the preparation of prebills through final invoices.

Responsibilities

1. Managing the prebill to final bill process; assuring partners receive and return accurate prebills in a timely manner. Finalizing and submitting bills/eBills in an appropriate template that conforms to the client requirements. Confirming final bills have been submitted to the client and posted in the accounting system. Producing closing bills on demand.
2. Collaborating with the eBilling team for set-up of new clients for eBilling requirements. Submitting invoices electronically, taking accountability for successful submission and troubleshooting issues. Proactively following-up regarding acceptance of eBills.
3. Verifying billing rates with the Rates team, reviewing and instituting the outside counsel guidelines to include: monitoring fee caps, tier discounts, and matter budgets; communicating with BIC and management regarding discounts, write-downs, and write-offs.
4. Responding to inquiries relating to accruals, audits, and payments.
5. Maintaining updated prebill status reports and monitoring billing figures on a daily basis.
6. Ensuring management of client trust accounts, accurate payment allocation, and unapplied fund resolution throughout the life cycle of assigned portfolio. Keeping partners updated with available, unapplied, and trust funds, and applying when appropriate.

Qualifications

• Bachelor’s degree in Accounting, Finance, or Business discipline preferred.
• Law firm or professional services background preferred.
• Expertise in Microsoft Office, specifically Excel.
• Aderant Expert or Elite Enterprise (3E) experience preferred.
• Talent for delivering client service through teamwork.
• Ability to exchange information and present ideas, report facts and other information clearly and concisely.
• Strong initiative to proactively increase value to the position.
• Flexibility to work additional hours as necessary.