Billing Specialist - Invoicing, AR & Payments

Facility Solutions Group; Richfields (CA); On-site; USD 42,000 - 66,000; Full time

Job summary

Facility Solutions Group is seeking a Billing Specialist to manage invoicing, accounts receivable, and billing inquiries. You will generate invoices, verify data, and process adjustments while ensuring timely collections and accurate records. Collaboration with sales, customer service, and finance is essential.

The role emphasizes attention to detail, strong analytical skills, and familiarity with GAAP and tax laws. ERP experience (SAP/Oracle/NetSuite) is a plus.

Qualifications

• High school diploma or equivalent. An associate or bachelor's degree in accounting, finance, or a related field is preferred.
• Proven experience in billing, accounts receivable, or related financial roles.
• Strong knowledge of billing processes, including invoice generation, accounts receivable management, and payment processing.
• Proficiency in using billing software or financial systems for invoicing, collections, and reporting.
• Excellent attention to detail and accuracy, with the ability to manage large volumes of data and meet deadlines.
• Strong analytical and problem-solving skills to identify and resolve billing discrepancies or issues.
• Effective communication and interpersonal skills to interact with customers, internal teams, and stakeholders.
• Familiarity with GAAP and tax laws.
• Proficient in using spreadsheet software (e.g., Microsoft Excel) for data analysis and reporting.
• Strong organizational skills and the ability to prioritize tasks effectively.
• Experience with ERP systems, such as SAP, Oracle, or NetSuite, is preferred but not mandatory.

Responsibilities

• Generate and distribute customer invoices accurately and on time-based on sales or service agreements.
• Verify and reconcile invoice data, ensuring billing information, pricing, and discounts are accurate.
• Review and process billing adjustments, credits, and refunds as necessary.
• Monitor accounts receivable and follow up on overdue payments.
• Investigate and resolve billing discrepancies or issues raised by customers or internal stakeholders.
• Collaborate with sales, customer service, and finance departments to resolve customer inquiries or disputes related to billing and payments.
• Maintain accurate and up-to-date customer records, including contact information, payment terms, and billing preferences.
• Prepare and analyze accounts receivable reports, including aging reports, collection status, and cash flow projections.
• Conduct regular reviews of billing processes and recommend process improvements to enhance efficiency and accuracy.
• Stay updated on industry best practices and billing and accounts receivable management regulations.

Skills

Billing processes

Accounts receivable

Data accuracy

Communication

Problem-solving

Education

Associate or Bachelor's degree in accounting/finance

High school diploma or equivalent

Tools

Billing software

SAP

Oracle

NetSuite

Excel

Job description

Facility Solutions Group is seeking a Billing Specialist to manage invoicing, accounts receivable, and billing inquiries. You will generate invoices, verify data, and process adjustments while ensuring timely collections and accurate records. Collaboration with sales, customer service, and finance is essential.

The role emphasizes attention to detail, strong analytical skills, and familiarity with GAAP and tax laws. ERP experience (SAP/Oracle/NetSuite) is a plus.