Billing Specialist - Hartselle, AL

PowerGrid Services; Hartselle (AL); On-site; USD 34,000 - 52,000; Full time

Job summary

PowerGrid Services LLC is seeking a detail-oriented accounting support specialist to assist with invoicing, data entry, and financial reporting in a corporate office setting.

You will understand customer contracts to time-entry for accurate billing, maintain data integrity, and prepare WIP and budget reports while upholding confidentiality and professionalism.

Qualifications

• High School Diploma or equivalent required; accounting degree preferred.
• Experience with customer contracts is a plus.
• Solid understanding of basic accounting principles.
• Proficient in Microsoft Office Suite.
• Strong attention to detail and accuracy.
• Analytical and problem-solving abilities.
• Ability to work independently with minimal supervision.
• Maintain strict confidentiality and high integrity.
• Excellent organization and time management.
• Professionalism and leadership capabilities.

Responsibilities

• Understand customer contracts to facilitate accurate time entry for invoicing.
• Maintain data entry requirements by following procedures.
• Process production and follow up with responsible personnel as needed.
• Create invoices as required by customers.
• Review invoices before submission and obtain supervisor approval.
• Submit approved invoices with all required backup documentation.
• Document submission method and communicate with customers as needed.
• Review aged AR and note communications to facilitate correct information to supervision or executives.
• Follow up with customers on aged invoices to expedite payment.
• Maintain customer confidentiality and protect operations.
• Prepare WIP reports and obtain departmental review for leadership.
• Review retention reports and note expected retention invoicing dates.
• Complete budget reports for executive staff review.

Skills

Attention to detail

Analytical skills

Problem-solving

Time management

Organizational skills

Confidentiality

Decision making

Independent work

Leadership

Education

High School Diploma or equivalent

Associate’s or Bachelor’s degree in Accounting or related field

Tools

Microsoft Office Suite

Job description

Job Duties And Responsibilities

• Understand customer contracts in order to facilitate time entry in an effort to invoice customers correctly.
• Maintain data entry requirements by following data program techniques and procedures.
• Process production, if required, following up with the person(s) responsible for submitting the production as needed.
• Create invoices as required by the customer.
• Review invoices prior to submission to Supervisor for errors; deliver to Supervisor for review and approval.
• Submit approved invoices to the customer in the method required, to include all required back up documentation. Documenting method of submission of invoices to Customer.
• Review Aged AR, verifying the customer received invoices in a good order. Note any contact or discussion with the customer. Note all pertinent information on Aged AR in order to facilitate correct information to Supervision, Executive Team or Customer as needed.
• Follow up with the customer on aged invoices providing any necessary information to expedite payment.
• Maintain customer confidence and protect operations by keeping information confidential
• Complete WIP reports verifying status of jobs, following up with responsible field personnel as needed, for review by Department Manager for submission to Executive Team.
• Review Retention report, as needed, making notes as to the status of job and expected retention invoice date on completed work.
• Complete Budget Report for executive staff review.

Job Duties And Responsibilities

• Understand customer contracts in order to facilitate time entry in an effort to invoice customers correctly.
• Maintain data entry requirements by following data program techniques and procedures.
• Process production, if required, following up with the person(s) responsible for submitting the production as needed.
• Create invoices as required by the customer.
• Review invoices prior to submission to Supervisor for errors; deliver to Supervisor for review and approval.
• Submit approved invoices to the customer in the method required, to include all required back up documentation. Documenting method of submission of invoices to Customer.
• Review Aged AR, verifying the customer received invoices in a good order. Note any contact or discussion with the customer. Note all pertinent information on Aged AR in order to facilitate correct information to Supervision, Executive Team or Customer as needed.
• Follow up with the customer on aged invoices providing any necessary information to expedite payment.
• Maintain customer confidence and protect operations by keeping information confidential
• Complete WIP reports verifying status of jobs, following up with responsible field personnel as needed, for review by Department Manager for submission to Executive Team.
• Review Retention report, as needed, making notes as to the status of job and expected retention invoice date on completed work.
• Complete Budget Report for executive staff review.

Requirements

• High School Diploma or equivalent required. Prefer Associate’s or Bachelor’s degree in Accounting or another Business-related field.
• Previous experience with customer contracts preferred.
• Understanding of Basic Accounting Principles
• General knowledge of Microsoft Office Suite.
• Excellent attention to detail and accuracy.
• Strong analytical and problem-solving skills.
• Ability to work independently with minimal supervision.
• Ability to maintain strict confidentiality.
• Excellent organization and time management skills.
• High level of professionalism and integrity.
• Excellent leadership and management skills.
• Ability to make decisions.
• Ability to process and analyze data.
• Data entry skills.

Working Conditions

• Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards.
• Consists of sedentary work. Ability to lift up to 10 pounds.
• Substantial movements of the hands, wrists, and/or fingers.
• Required to have close visual acuity to perform activities such as preparing and analyzing data and figures or viewing a computer screen.

Note: This job description is not intended to be all-inclusive. Employees may perform other related duties as requested to meet the ongoing needs of the organization.The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.PowerGrid Services, LLC is an equal opportunity employer.