Billing Specialist

Birch,-Stewart,-Kolasch-; Vienna (VA); On-site; USD 35,817 - 42,705; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Paid time off

Metro access and free parking

Firm-wide events

Job summary

Birch, Stewart, Kolasch & Birch, LLP in Vienna, VA is seeking a Billing Specialist. The role involves preparing and finalizing client invoices, reviewing time and cost entries for accuracy, ensuring compliance with billing policies, and posting invoices to electronic formats and client portals.

You will support accounting tasks, assist with accounts payable/receivable, and generate client and firm reports while maintaining strict confidentiality.

Qualifications

• High school diploma or equivalent required.
• 2-year or 4-year accounting-focused degree preferred.
• Experience with Elite or similar billing systems preferred.
• Strong attention to detail and proofreading skills; ability to meet deadlines.

Responsibilities

• Prepare and finalize invoices from proformas.
• Review time and cost entries for accuracy and ensure policy compliance.
• Post invoices to client portals and in firm workflow database.
• Provide data, reports and other information for clients and the firm.
• Maintain confidentiality of client and firm information.

Skills

Attention to detail

Excellent proofreading

Communication skills

Microsoft Excel

Education

High School Diploma

Accounting coursework preferred

Tools

Elite Billing System

Job description

Billing SpecialistBirch, Stewart, Kolasch & Birch, LLP, an internationally recognized intellectual property law firm located in Vienna, VA, is seeking a Billing Specialist. The position helps prepare and finalize invoices to be sent to clients and will also be responsible for a variety of accounting and billing work. This is a non-exempt position. Pay range: $ 26.44 - $31.25.Essential Duties and ResponsibilitiesPrepare invoices from proformas submitted by the IP staff. This process includes a careful review of each proforma to ensure accuracy of time and cost entries; assuring that each invoice is in compliance with existing Billing policies and procedures; adhering to client special billing arrangements (including discounts, fixed fee arrangements, special bill formats, or special billing requests) when applicable; selecting correct bill template for invoice; converting invoice to electronic format (LEDES98B) and if necessary, and posting electronic invoice in client’s portal; placing an electronic copy of invoice in the firm’s workflow database (Patricia); notifying IP staff that invoice is ready to be sent to the client; and sending monthly invoice directly to the client.Research billing discrepancies and follow-up with appropriate staff and/or attorney to resolve issues.Become familiar with the various clients by knowing the various bill formats, special billing arrangements, review process, etc. for all clients.Provide data, reports and other information for clients and the firm.Observe confidentiality of client and law office matters.Assist with accounting group work including accounts payable, accounts receivable, collections, and reconciliations.Perform other duties as assigned.Benefits:Comprehensive benefits package to include medical, dental, and vision insurance. Paid time off and paid holidays. Firm wide annual events and business casual environment. Access to nearby metro and free parking offered.About BSKB:Since 1976, BSKB has been providing a full range of intellectual property law services to clients in the areas of patent prosecution, post-grant review, litigation, opinions and counseling, design patents, trademarks and licensing. Our knowledgeable attorneys and agents hold advanced degrees and are experienced in the fields of chemistry, electronics and IT, mechanical engineering and life sciences/biotechnology.We believe in offering every client quality, personalized service, and are committed to educating our clients to help them make the most of their intellectual property. BSKB has a rich tradition of offering seminars on intellectual property law that have been attended by practitioners from around the world.For more information, visit bskb.com.Birch, Stewart, Kolasch, & Birch LLP is an equal opportunity employer. We are committed to providing equal opportunity to all applicants and employees in full compliance with all applicable state and federal laws prohibiting discrimination on the basis of race, color, age, gender, religion, national origin, disability, sexual orientation and gender identity protected veteran status and individuals with disabilities, or any other class protected by applicable state or federal law.Education and Work ExperienceHigh School Diploma or Equivalent necessary2-year or 4-year college degree preferred, with emphasis on accounting education.Knowledge of and experience with Elite or other similar legal billing systems preferredGeneral Knowledge and AbilitiesFunctional in both word processing and spreadsheet applicationsKnowledge of modern office practices, procedures, methods and equipmentAbility to communicate clearly and concisely orally and in writingGood proofreading skillsAbility to work well under pressureExcellent attention to detailKeyboarding and computer speed sufficient to complete all daily batches in accordance with pre-set deadlinesDetailed-oriented individual possessing organizational skillsAbility to fully adhere to firm confidentiality standards