Billing Specialist

Spencer Fane LLP; Nashville (TN); Hybrid; USD 39,950 - 47,527; Full time

Job summary

A leading law firm in Nashville is seeking a Billing Specialist to manage client invoicing and provide exceptional customer service. The role involves generating invoices, maintaining billing records, and supporting legal staff with ad hoc reports. Ideal candidates should have a background in legal billing, strong organizational skills, and proficiency with billing software. Compensation is competitive, with an hourly rate of $29 to $34.50, and offers a hybrid work schedule.

Qualifications

• Minimum 3+ years of legal billing experience preferred.
• Strong organizational skills to prioritize heavy workload.
• Ability to work both independently and as part of a team.

Responsibilities

• Generate attorney-edited changes on monthly proformas/pre-bills.
• Complete all tasks to generate client invoices.
• Field emails from attorneys and legal staff for invoice changes.

Skills

Excellent communication skills

Strong organizational skills

Time management skills

Independence

Education

Associates or Bachelor’s degree in accounting or related area

Tools

Elite Enterprise

Aderant 8.2

Thomson Elite eBILLINGHUB

Microsoft Office (Word, Outlook, Excel)

Job description

LOCATION: Nashville, TN (hybrid work schedule)

REPORTS TO: Revenue Manager

POSITION SUMMARY:

Under direct supervision, the Billing Specialist is responsible for the processing of client invoices and customer service for internal and external clients. The ideal candidate will demonstrate excellent communication skills, and strong organizational skills with attention to detail.

COMPENSATION:

At Spencer Fane, we carefully consider a wide range of factors when determining compensation, including but not limited to location, skillset, experience, training, licenses, certifications and other business or organizational needs. Compensation will be determined based on the above factors along with the requirements of the position. We expect the hourly rate for this position to be between $29.00 and $34.50.

PRIMARY RESPONSIBILITIES:

• Generate attorney-edited changes on monthly proformas/pre-bills for multiple offices.
• Maintain extreme awareness of special billing instructions and rate exceptions.
• Complete all tasks necessary to generate client invoices.
• Troubleshoot issues that arise when utilizing Aderant.
• Prepare and send the edited invoices to the legal administrative assistants.
• Support and provide ad hoc reports, detail summaries to Legal Staff, and pull and assist with monthly proforma and invoices.
• Apply invoice discounts as they apply.
• Process WIP write/downs with appropriate approvals.
• Apply unallocated funds with attorney direction.
• Field emails from attorneys and LAAs requesting various changes to existing invoices and creating additional invoices as needed.
• Complete billing for all assigned attorneys ensuring there are no delays for prebilling in the next cycle.
• Apply trust funds with attorney direction.
• Responsible for assisting attorneys and legal support staff with internal/external client requests.

QUALIFICATIONS/SKILLS:

• Education: Associates or Bachelor’s degree in accounting or related area of business preferred.
• Experience: Minimum 3+ years of legal billing experience preferred.
• Systems and Technical Proficiency: Experience with Elite Enterprise, Aderant 8.2 and Thomson Elite eBILLINGHUB software preferred.
• Experience working with Microsoft Office, including Word, Outlook, and Excel, required.
• Organization and Independence: Strong organizational and time management skills to prioritize heavy workload to meet time-sensitive deadlines.
• Ability to work both independently and as part of a team with minimal supervision.
• Communication and Interpersonal: Excellent written and verbal skills in order to provide professional, efficient customer service functions.
• Ability to grasp new concepts in a timely manner and teach them to others as needed.

PHYSICAL REQUIREMENTS:

• Physical: Position is generally sedentary in nature; involves sitting most of the time, but may involve the need for inter-office mobility for brief periods of time.
• Ability to occasionally or routinely lift up to 10 – 20 lbs.
• Communication: Ability to efficiently communicate.
• Manual Dexterity: Ability to perform repetitive motions.
• Visual: Ability to see and read PC screens, detect color coding, read fine print, and/or standard size print.

DISCLAIMER:

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified.