Billing Specialist

CPH; Sanford (FL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Long-Term Disability

Company Paid Life Insurance

Short-Term Disability

401K

Paid PTO

Paid Holidays

Paternal Leave

Job summary

CPH, a multi-disciplinary Engineering and Architectural design firm in Sanford, FL, is seeking a Billing Specialist to support invoicing, client communications, and process improvements. The role supports corporate/administrative operations and contributes to cash flow by timely preparing accurate invoices per contracts.

Qualified candidates will have 5–7 years of invoicing experience, a degree in Accounting or related field, and proficiency with MS Office.

Qualifications

• Associate’s or Bachelor’s degree in Accounting or related field.
• 5-7 years of invoicing experience; familiarity with contracts, GAAP basics.
• Experience with generating and distributing 150+ invoices weekly is a plus.

Responsibilities

• Invoicing: Generate and distribute invoices to customers in a timely and accurate manner per contracts and policies.
• Customer Relations: Collaborate with leadership and PM teams to resolve inquiries and disputes.
• Process Improvement: Identify opportunities to streamline invoicing processes and reduce errors.
• Perform other duties as assigned.

Skills

MS Office

Data analysis

Verbal & written communication

Negotiation

Attention to detail

Time management

Problem solving

Prioritization

Confidentiality & discretion

Documentation review

Education

Associate’s or Bachelor’s degree in Accounting or related field

Tools

Deltek Vision

ERP software

Job description

CPH is a multi-disciplined Engineering and Architectural design firm that ranks in the nation’s Top 500 Design Firms by ENR Magazine.

Department:

Corporate/Administrative

Location:

Sanford, FL

Billing Specialist

The Billing Specialist play an instrumental role in ensuring the financial health of CPH, by effectively and timely preparing invoices for our clients. They contribute to the company's cash flow by adhering to billable sections of contract agreements and generating and distributing invoices accurately and in a timely manner.

Duties Include:

• Invoicing: Generate and distribute invoices to customers in a timely and accurate manner. Ensure that invoices are complete and compliant with contracts, company policies and relevant regulations.
• Responsibilities will also include the following:
  • Support the implementation of invoicing procedures, establishing protocols, setting up billing procedures, and developing invoicing workflows.
  • Oversee invoice processing, validation, and distribution.
  • Design invoice data categories and manage ERP system data.
  • Analyzed delays in approvals process to identify and resolve any issues with approval workflow.
  • Manage clients requests and inquires.Uploading and storing invoice records and electronically organizing contracts and supporting materials.
  • Monitor and follow up on outstanding invoices to ensure timely processing.
  • Prepare and analyze billing reports.
  • Verifying tax information.
  • Assisting with past due or denied invoices.
• Customer Relations: Collaborate with CPH leadership and PM teams to resolve customer inquiries and disputes, fostering positive relationships with clients.
• Process Improvement: Identify opportunities to streamline and improve the invoicing process, suggesting and implementing changes to enhance efficiency and reduce errors.
• Perform other duties as assigned.

Requirements/Abilities:

• Proficiency in MS Office, and ability to analyze large sets of data.
• Excellent professional verbal and written communication skills and strong negotiation skills.
• Exceptional attention to detail, proactive follow-up, excellent organizational skills, and discretion with confidential information.
• Strong interpersonal, time-management, and problem-solving skills
• Strong sense of urgency, with outstanding prioritization skills and professionalism
• Focuses on objectives and deliverables, execution of tasks, and fast implementation.
• Review documents for clerical errors and modify documents.

Education and Experience:

• Associate’s or Bachelor’s degree in Accounting or related field.
• 5-7 years of related experience with invoicing, and familiarity with relevant legal and regulatory requirements. Experience with generating and distributing approximately 150+ invoices within a week is a plus.
• Knowledge of GAAP and basic accounting principles.
• Experience with Deltek Vision is a plus.
• Experience in the following industries in a plus: Construction and / or Engineering.

Compensation & Benefits:

• Dependent upon experience.
• CPH offers Medical, Dental and Vision and Long-Term Disability with a quality insurance company.
• Company Paid Life Insurance and Short-Term Disability.
• 401K, Paid Personal Time Off, Paid Holidays, and Paid Paternal Leave.

CPH is an Equal Opportunity/Affirmative Action/Drug Free Work Environment Employer.