Billing Specialist

IMEG Corp; Rock Island (IL); Hybrid; USD 37,195,000 - 41,328,000; Full time

Benefits offered by this job

Employee ownership (ESOP)

Hybrid work schedule

6 paid holidays + 3 floating holidays

Medical, dental, vision coverage from

Wellness program

Job summary

IMEG Corp is seeking a Billing Specialist to joins its Finance & Accounting Team. You will act as the primary liaison between teams and the Accounting Department, handling project setup, client communications, timesheet and expense review, and sub consultant invoice processing.

The role emphasizes accurate billing, AR monitoring, and strong relationship-building with Client Execs. Hybrid work, travel up to 10%, and an ESOP-backed environment are key features of the position.

Qualifications

• 2-year post-high school education.
• Experience in the engineering and/or the construction industry preferred.
• Prior billing experience and knowledge of Deltek-Vantagepoint or similar software preferred but not required.

Responsibilities

• Assist with project initiation and setup in Vision, ensuring commercial contract terms and contacts are accurate.
• Review new project contracts for unusual terms or structures that may affect billings.
• Request billing information from team members and review it for accuracy and completeness.
• Prepare monthly client billings for team projects, reviewing for accuracy and completeness.
• Monitor team accounts receivable and follow up with team members and/or clients on unpaid amounts.
• Manage communication and correspondence with clients regarding commercial matters.
• Develop professional working relationships with Client Execs and other assigned team members.
• Review and approve timesheets and expense reports for team members.
• Enter sub consultant invoices, track payment terms, and approve invoices for payment when due.
• Meet with assigned teams at their primary office location at least two times a year.
• Maintain confidentiality of all corporate, personnel and project/client related material.

Skills

Interpersonal skills

Bookkeeping

Customer service

Electronic billing

Contract reading

Attention to detail

MS Office

Adaptability

Education

Two-year post-high school education

Tools

Deltek-Vantagepoint

Job description

IMEG is hiring a Billing Specialist to join our Finance & Accounting Team. In this role, you will serve as the primary liaison between assigned teams and the Accounting Department, while building working relationships with Client Execs and other key team members. This position has primary responsibility for team billing and accounts receivable monitoring, along with project setup, client communication, timesheet and expense review, and sub consultant invoice processing. You will help keep commercial and financial workflows accurate, timely, and well coordinated across the teams you support.**At a Glance** **Discipline:** Finance & Accounting **Ownership:** 100% employee-owned (ESOP) **Travel:** Up to 10% **Work Schedule:** Full-time hybrid **Sponsorship:** Not available**What You'll Do*** Assist with project initiation and setup in Vision, ensuring commercial contract terms and contacts are accurate* Review new project contracts for unusual terms or structures that may affect billings* Request billing information from team members and review it for accuracy and completeness* Prepare monthly client billings for team projects, reviewing for accuracy and completeness* Monitor team accounts receivable and follow up with team members and/or clients on unpaid amounts* Manage communication and correspondence with clients regarding commercial matters* Develop professional working relationships with Client Execs and other assigned team members* Review and approve timesheets and expense reports for team members* Enter sub consultant invoices, track payment terms, and approve invoices for payment when due* Meet with assigned teams at their primary office location at least two times a year* Maintain confidentiality of all corporate, personnel and project/client related material**What You'll Bring****Education and Experience*** 2-year post-high school education* Experience in the engineering and/or the construction industry is preferred* Prior billing experience and knowledge of Deltek-Vantagepoint or similar software is preferred but not required**Skills and Abilities*** Strong interpersonal skills* Strong bookkeeping background* Has customer service abilities and attitude* General understanding of electronic billing* Ability to read contracts and follow contract requirements regarding commercial terms* Strong attention to detail and organizational skills* Able to adapt to a fast-paced environment* Proficient in Microsoft and MS Office Suite including but not limited to Word, Excel, and Outlook* Ability to travel up to 10% with occasional overnight stays**About the Team*** Finance and accounting teams supporting a 100% employee-owned firm with 100+ offices nationwide* Successfully implemented Robotic Process Automation (RPA) to streamline accounts payable processes, improving efficiency and accuracy* Partner directly with project teams and leadership on budgets, forecasting, and reporting* Broad exposure across a national professional-services business, from project accounting to corporate finance* A collaborative culture where finance is a true business partner, not a back office**Why IMEG** We put people at the center of who we are, creating positive outcomes for people, communities, and our planet.* Employee ownership (ESOP), fully vested at all times, with a 3% to 6% company contribution, plus year-end profit sharing* Work that scales: support employees across 100+ offices nationwide* Dress for Your Day flexibility (wear what fits your day)* Generous time off, including 6 paid holidays and 3 additional floating holidays* Medical, dental, and vision coverage starting day one, with preventive care at 100%, a $50/month wellness credit, and a Calm subscription* MEG, our in-house AI platform, helps employees find information and build agents that streamline project workflows and calculationsState of Illinois Pay Range: $27.00–$30.00 per hourThe range listed above represents the base pay IMEG reasonably and in good faith expects to pay for this position in the work location identified above at the time of posting. For positions available in multiple locations, the minimums and maximums may vary based on work location.Individual compensation will be determined based on job-related factors, including the candidate’s experience, education, knowledge, skills, abilities, and licensure and certifications. Other rewards may include annual bonuses and stock ownership options. In addition, IMEG provides a variety of benefits to employees, including health insurance coverage, an employee wellness program, life and disability insurance, a retirement savings plan, paid holidays, and paid time off (PTO). This information is being provided in compliance with local laws. Additional information regarding employee benefits may be found on our company website at www.imegcorp.com.