Billing Specialist

S&Me, Inc.; Raleigh (NC); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Employee stock ownership (ESOP)

401(k) retirement plan

Health insurance (Medical, Dental &amp

Paid holidays and PTO

Maternity/Parental leave

Tuition reimbursement

Company vehicle with fuel card

$2,000 referral bonuses

Job summary

S&ME, Inc. is seeking a Billing Specialist to join our Finance team in a full-time, hybrid role at a location within our footprint.

You will manage project billing, invoicing, WIP reporting, and assist with collections while working closely with project managers to ensure accuracy across the project lifecycle. The ideal candidate has at least 3 years of project-based billing experience, a High School diploma (An Associate’s in Accounting is a plus), and knowledge of KPI dashboards.

Qualifications

• Requires HS diploma or GED; Associate degree in Accounting/Finance a plus.
• 3+ years of experience in project-based billing.
• Experience with KPI reporting and dashboards is a plus.

Responsibilities

• Set up project information and verify contract terms in the accounting system.
• Generate and finalize invoices with attachments and documentation.
• Post and submit invoices to clients per contract terms.
• Assist with collections and monthly reviews; support project completion activities.

Skills

Billing

Project-based billing

KPI reporting

Dashboard familiarity

WIP reporting

Collections support

Education

High School diploma/GED

Associate's degree in Accounting/Finance

Tools

Invoicing software

Accounting database

Job description

Billing Specialist

Requisition Number: 2026-2910-04

We are currently seeking a full-time Billing Specialist with a hybrid work arrangement to join our Finance team. This role is available at any of our locations within our footprint.

At S&ME, we have a history of delivering innovative geotechnical, civil, environmental, and construction material testing for over 50 years. Over the decades, we have grown into a trusted partner for clients across various industries, including transportation, energy, water, waste management, education, government, commercial, industrial, and more. Our commitment to technical excellence and integrity has established us as a leader in our field.

Why Work at S&ME?

• Employee Ownership: As a 100% employee-owned company, our ESOP gives you a personal stake in our success and the opportunity to build long-term wealth while helping shape our future.
• Career Growth: We invest in your success with mentorship, training, and leadership opportunities.
• Exciting Projects: Big or small, simple or complex, we do it all. Our projects are as diverse as they are exciting, so every day brings something new.
• Supportive Culture: Collaboration, respect, and positivity fuel our team environment.
• Flexibility: Work-life balance matters to us, helping you thrive inside and outside the office.
• Community Impact: Your work will directly improve the communities where we live, work, and play.

About The Role:

As a Project Billing Specialist, you will manage the financial functions of projects within our accounting database. This role involves close collaboration with project managers to ensure accuracy throughout the project lifecycle. Key responsibilities include client invoicing, updating WIP reporting, and assisting with collection efforts. Additional duties involve setting up project information, generating and finalizing invoices, and performing monthly reviews and project completion activities.

• Set Up Project Information: Read and interpret contract provisions to set up accurate project information in the accounting database, ensuring compliance with contract terms and company policies. Verify and edit project rate schedules and demographic data provided by project managers.
• Generate and Finalize Invoices: Initiate the billing cycle by generating and distributing prebill reports, facilitating edits per project manager, and finalizing invoices with all required attachments and documentation within established deadlines.
• Post and Submit Invoices: Post and submit invoices to clients by contract terms, ensuring timely and accurate billing.
• Manage Budget Changes: Make necessary budget changes to the accounting platform per project manager’s guidance and complete all tasks in accordance with the monthly accounting closing schedule.
• Assist with Collections and Reviews: Assist in collection efforts of past-due accounts, perform monthly reviews and invoicing of all assigned projects, and initiate project completion activities, including reviewing backlog and WIP, verifying accuracy of invoicing and collections detail, and closing the project in the accounting platform.

About You:

• You have a High School diploma/GED - An Associate's degree in Accounting or Finance, a plus
• You have a minimum of 3 years' experience in project-based billing
• You have experience in KPI reporting and dashboards
• You understand Work in Progress (WIP) and KPI reporting and dashboards, a plus
• You have experience in the engineering industry, a plus

Grow With Us:

At S&ME, your career growth matters. You'll receive professional training, work on exciting projects, and be part of a company that truly invests in its people. This is more than a job; it's a chance to build a long-term career in the engineering and construction industry. S&ME provides a comprehensive benefits package to support you and your family, as well as career development resources. Come grow and thrive with us at S&ME!

• Medical, Dental & Vision Plans with HSA and FSA options
• 100% Employee Stock Ownership Plan (ESOP) with a 5% company contribution
• 401(k) Retirement Plan
• Paid Holidays and Paid Time Off (PTO) - with rollover options
• Paid Maternity/Parental Leave
• Employee Recognition Program
• Credential Incentive Program
• Tuition Reimbursement
• Company Vehicle with Fuel Card for Project-Based Work
• $2,000 Referral Bonuses & More!

Join us at S&ME!

This full-time role offers competitive pay based on experience. Candidates must comply with our Fleet Management, Substance Policy, and Reference Check requirements. Only candidates with valid employment eligibility (I-9) will be considered. Visa assistance is not available. S&ME reserves the right to hire internally or externally at any time.