Billing Specialist

Sidley Austin LLP; New York (NY); Hybrid; USD 78,000 - 105,000; Full time

Job summary

Sidley Austin LLP is seeking a Billing Specialist to assist attorneys with client billings, ensure timely processing and adherence to client agreements, and prepare billing reports. The role requires accurate timekeeping, proforma generation, and collaboration with ebilling, A/R, and other accounting teams.

The ideal candidate has a Bachelor's degree or two years of related experience, strong MS Word/Excel skills, and a solid grasp of accounting principles as they apply to billings and A/R.

Qualifications

• Bachelor's degree or two years of related experience.
• Proficiency in MS Word and Excel.
• Understanding of general accounting principles as they apply to Billings and A/R.
• Excellent math aptitude.
• Preferred: experience with electronic billing and ebilling Hub, 3E.

Responsibilities

• Performs daily billing activities to support partners, attorneys, and clients.
• Proforma generation and edits, creating timecard summaries, updating matter and Timekeeper rates, and running client reports on request.
• Ensure timeliness, accuracy, and acceptance of invoices on a monthly basis.
• Follow up with Billing partners and others to resolve client billing issues and ensure invoices are approved and billed.
• Understand client Outside Counsel Guidelines and fee terms.
• Ensure electronic invoices are processed accurately and efficiently.
• Timely resolves any rejections or reductions of electronic invoices.
• Demonstrates professional and developed communication skills.
• Ability to deal with partners, attorneys, legal secretaries, accounting staff, vendors and clients while observing confidentiality.
• MUST be detail-oriented and able to handle multiple tasks in a fast-paced environment.

Skills

Organizational skills

Attention to detail

Judgment

Interpersonal skills

Analytical skills

Problem-solving

Confidentiality

Multi-tasking

Under pressure

Education

Bachelor's degree

Tools

MS Word

Excel

3E

ebilling Hub

Job description

The Billing Specialist assists attorneys with the preparation of bills for clients, ensuring that the client bills are processed timely and in accordance with the client agreement. The Billing Specialist answers billing questions and researches billing related issues, prepares and distributes billing proformas, invoices, and billing related reports. The Billing Specialist acts as the billing advisor to attorneys and the legal secretaries, ensuring that all transactions are recorded according to accounting standards. The Billing Specialist regularly collaborates with other accounting departments, including ebilling, Accounts Receivable, Cash Applications, Cost Recovery, Pricing, Client Arrangements, Accounts Payable and Revenue Management, to help minimize any financial exposure to the Firm.

Duties and Responsibilities

• Performs daily billing activities to support partners, attorneys, and clients.
• Proforma generation and edits, creating timecard summaries, updating matter and Timekeeper rates, and running client reports at the request of the partners and attorneys.
• Ensure timeliness, accuracy, and acceptance of invoices on a monthly basis.
• Follow up with Billing partners and others in order to resolve client billing issues and ensure invoices are approved and billed.
• Understandes and ensures correct implementation of client Outside Counsel Guidelines and fee terms.
• Ensures electronic invoices are processed accurately and efficiently.
• Timely resolves any rejections or reductions of electronic invoices.
• Demonstrates professional and developed communication skills.
• Ability to deal professionally and courteously with partners, attorneys, legal secretaries, accounting staff, vendors and clients of the Firm while observing confidentiality of client and Firm matters.
• Must be highly detail-oriented with the ability to handle multiple tasks in a fast-paced environment.
• Other duties as assigned.

Education and/or Experience

• Required: Bachelor's degree or a minimum of two years of related experience
• Proficiency in MS Word and Excel
• Understanding of general accounting principles as they apply to Billings and A/R
• Excellent math aptitude
• Preferred: Previous law firm experience Implementation of, or exposure to various client billing agreements Experience with electronic billing and electronic billing vendors Experience with 3E and ebilling Hub

Other Skills and Abilities

• Strong organizational skills
• Strong attention to detail
• Good judgment
• Strong interpersonal communication skills
• Strong analytical and problem-solving skills
• Able to work harmoniously and effectively with others
• Able to preserve confidentiality and exercise discretion
• Able to work under pressure
• Able to manage multiple projects with competing deadlines and priorities

#LI-EC1 #LI-Hybrid

The target salary range for this role is: $78,400 - $105,000 if located in New York. Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits.

To perform this job successfully, an individual must be able to perform the Duties and Responsibilities above satisfactorily and meet the requirements. The requirements listed above are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email [e-mail] (current employees should contact Human Resources).

Sidley Austin LLP is an Equal Opportunity Employer. Sidley is an elite global law firm with a known reputation of deploying innovative strategies to achieve powerful results. Business professionals are essential to the firm’s ability to deliver the highest quality legal services to our clients. We are always looking for talented, motivated individuals who thrive in a performance-driven culture to join our team. We encourage you to explore current openings and check back for future opportunities that align with your skills, experience, and career goals.

Sidley employs approximately 2,300 lawyers working with our clients in complex transactional, restructuring, crisis management, investigation, regulatory, and litigation matters. Our 160 years of perspective and reach are truly global, supported by 21 offices strategically situated in key commercial, regulatory, and financial centers across the world. Our lawyers and business professionals, fluent in more than 75 languages, possess the cultural awareness and cross-border legal acumen needed to bring clarity to a dynamic business landscape.