Billing Coordinator

Sidley Austin LLP; Chicago (IL); Hybrid; USD 54,000 - 66,000; Full time

Job summary

Sidley Austin LLP is seeking a Billing Coordinator to provide comprehensive billing and financial data support to Billing staff, Attorneys, and Managers, ensuring accurate data and compliance with firm standards. The role includes monitoring maintenance reports, generating dashboards, and supporting timely financial reporting.

Responsibilities include managing billing status lists, collaborating with billers, and performing proforma edits.

Qualifications

• Bachelor’s degree in accounting, finance, or business administration.
• Proficiency in Microsoft Word and Excel.
• Experience working in a Client Service environment.
• Strong organizational skills
• Strong attention to detail
• Good judgment
• Strong interpersonal communication skills
• Strong analytical and problem-solving skills
• Able to manage multiple projects with competing deadlines and priorities

Responsibilities

• Runs, maintains and monitors billing maintenance reports to ensure accuracy, timeliness, and consistency.
• Generates, interprets, and distributes routine and ad hoc reports to support management decision-making.
• Reviews, edits, and maintains a billing status list to ensure completeness and accuracy.
• Maintains Partner-specific preferences and notes and collaborates with billers to keep data current.
• Collects, organizes, and transmits monthly data to partner teams timely.
• Monitors the eBilling Hub for daily billing rejections and coordinates resolution.
• Executes light proforma edits as delegated by Specialists.
• Assists Assistants and Specialists to improve team efficiency.

Skills

Attention to detail

Strong organizational skills

Analytical skills

Interpersonal communication

Problem-solving

Ability to work under pressure

Education

Bachelor’s degree in accounting, finance, or business administration

Tools

Microsoft Word

Microsoft Excel

Job description

Summary

The Billing Coordinator provides comprehensive billing and financial data support to Billing Assistants, Billing Specialists, Billing Managers, and Attorneys. This role is responsible for maintaining accurate billing data, ensuring compliance with firm standards, and supporting efficient billing operations. The incumbent must be highly detailed oriented and focused on delivering high quality work product in a timely manner.

Duties and Responsibilities

• Runs, maintains and monitors billing maintenance reports. Ensures accuracy, timeliness, and consistency of financial information to support effective decision-making and client service.
• Generates, interprets, and distributes routine and ad hoc reports to support management decision-making. Ensures data integrity, timeliness, and alignment with organizational reporting requirements.
• Reviews, edits, and maintains a billing status list to ensure completeness, accuracy, and consistency. Verifies office locations, compiles required billing information, and conducts quality assurance checks to support effective billing management and timely financial reporting.
• Maintains Partner specific preferences and notes and collaborates effectively with billers to ensure operational billing information is current and complete. Records essential billing details such as proforma recipients, client billing ID requirements, and other relevant data to support efficient billing operations and accurate client record management.
• Collects, organizes, and transmits monthly data to partner teams in a timely manner. Ensures all documentation is complete, accurate, and aligned with firm standards to support effective cost recovery processes and financial accountability.
• Monitors the eBilling Hub for daily billing rejections, identifies root causes, and communicates details and recommends solutions to billers and managers. Ensures timely follow-up and resolution of issues to maintain accurate billing processes and minimize delays in revenue recognition.
• Executes light and straightforward proforma edits as delegated by Specialists. Applies attention to detail and adherence to established templates to ensure consistency, accuracy, and compliance with firm standards. Supports billing efficiency and document quality through timely and precise updates.
• Proactively seeks opportunities to assist Assistants and Specialists, anticipating needs, and providing support that contributes to team efficiency and overall workflow success.

Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. If an estimated salary range for this role is available, it will be provided in our Target Salary Range section. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits.

Target Salary Range

$60,000 if located in Illinois

Qualifications

To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email [e-mail] (current employees should contact Human Resources).

Education and/or Experience:

Required:

• Bachelor’s degree in accounting, finance, or business administration.
• Proficiency in Microsoft Word and Excel.

Preferred:

• Experience working in a Client Service environment.

Other Skills and Abilities:

The following will also be required of the successful candidate:

• Strong organizational skills
• Strong attention to detail
• Good judgment
• Strong interpersonal communication skills
• Strong analytical and problem-solving skills
• Able to work harmoniously and effectively with others
• Able to preserve confidentiality and exercise discretion
• Able to work under pressure
• Able to manage multiple projects with competing deadlines and priorities

Sidley Austin LLP is an Equal Opportunity Employer

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