Billing Specialist

Gibson Dunn; Los Angeles (CA); On-site; USD 75,000 - 95,000; Full time

Job summary

A leading global law firm is seeking a Billing Specialist based in Los Angeles. The role involves providing data entry support to the Central Billing department, ensuring high-quality customer service, and managing complex billing arrangements. The ideal candidate has a college degree and 3+ years of billing experience, with strong communication and analytical skills. This full-time position offers competitive compensation and a range of benefits.

Benefits

Health care

Retirement benefits

Paid days off including sick and vacation time

Parental leave

Basic life insurance

Flexible Spending Accounts

Discretionary performance-based bonuses

Qualifications

• Minimum of three years of billing experience preferred.
• Experience in legal billing or law firm is a plus.
• Ability to work under pressure with strict deadlines.

Responsibilities

• Finalize and implement complex billing arrangements.
• Facilitate preparation and submission of budgets for matters.
• Analyze invoices for compliance with firm policies.

Skills

Attention to detail

Written communication

Time management

Customer service

Analytical skills

Education

College degree in Business, Accounting, Finance, or related field

Tools

CMS Aderant

Microsoft Office Suite

Job description

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Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.

Based in any of our U.S. offices, the Billing Specialist will provide general data entry support to the Central Billing department and Accounting department. The Billing Specialist should strive to provide their assigned attorneys and clients with the highest-quality customer service by becoming a subject-matter expert in all billing matters. The Billing Specialist will serve as the liaison between their assigned attorneys and the Billing Department, so the candidate must be very flexible and highly committed to quality in order to establish and maintain an excellent working relationship with the partners and secretaries.

The Billing Specialist can expect to handle a high volume of work and will work collaboratively with other billing team members in order to complete tasks accurately and timely. The candidate will be responsible for obtaining a full understanding of their billing matters and should be able to identify and resolve complex billing discrepancies.

The role reports to the Billing Supervisor.

Responsibilities include:

• Collaborate with Pricing department to finalize and implement complex billing arrangements, including mulitpayor, volume discounts, and alternative fee arrangements.
• Facilitate the preparation and submission of budgets for specified matters and provide variance analysis to attorneys as requested.
• Coordinate the monthly distribution of pre-bills to partners for review and revisions.
• Monitor the completion of suggested revisions and finalization of invoices.
• Analyze invoices to ensure compliance with Firm policies and client guidelines.
• Generate WIP, A/R, and On-Account reports and track assigned attorneys’ inventories.
• Complete ad hoc billing requests as requested by attorneys.
• Research aging WIP and A/R balances and provide attorneys with thoughtful analysis regarding best course of action for balances.

Qualifications:

• The ideal candidate will be willing to take initiative to complete tasks accurately and in a timely manner.
• Candidate should be a forward thinker and should be ready and willing to contribute their ideas towards the improvement of department processes.
• Must have outstanding written communication skills and a professional phone manner.
• Candidate should be comfortable interacting with all levels of the organization including with C-Suite executives, Finance upper management and senior attorneys.
• Must have excellent attention to detail and the ability to work well under pressure in order to achieve individual and team goals.
• Candidate must have the ability to balance multiple tasks with strict deadlines and should be able to delegate work in an efficient manner in order to meet these deadlines.
• An ownership mentality is absolutely essential for success in this position.
• Ability to work overtime as necessary.

Experience:

• College degree in Business, Accounting, Finance, or related field is strongly preferred, but not required.
• Minimum of three years of billing experience; experience in legal billing or law firm environment is a plus.
• Experience with CMS Aderant or Elite billing software required; a high level of knowledge with all CMS Aderant billing applications is preferred.
• Strong technology skills, including knowledge of Microsoft Office Suite (with an emphasis on Excel), are a must.

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

The annual compensation range for this position is $75-95k. The salary offered within this range will depend upon qualifications and other operational considerations.

Benefits offered for this position include health care; retirement benefits; paid days off, including sick time, and vacation time; parental leave; basic life insurance; Flexible Spending Accounts; as well as discretionary, performance-based bonuses.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal

• Industries

  Law Practice

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