Billing Specialist

Malin; Addison (AL); On-site; USD 42,000 - 62,000; Full time

Job summary

Malin is seeking an efficient Billing Specialist to join our billing operations. You will coordinate with sales, accounts payable, and other departments to ensure all orders are billed accurately and in a timely manner.

Successful candidates will work independently under pressure, maintain meticulous records, and support process improvements. Proficiency in Microsoft Excel and accounting software is essential, along with strong communication and organizational skills.

Qualifications

• Associates degree in accounting, finance, or a related field is required.
• Previous billing experience or experience in a similar role is preferred.
• Proficiency in Microsoft Office, data entry, and accounting software programs.
• Excellent communication and interpersonal skills are essential.
• Good organizational and time management skills; ability to work independently or in a team.

Responsibilities

• Perform the billing process using multiple accounting systems to generate customer invoices and update records.
• Ensure accurate commission calculation on sales files and maintain the commission database.
• Update sales database and monitor open customer orders to ensure timely billing.
• Process and verify accounts payable data entry for vendor invoices.
• Review and resolve issues with vendor invoices by corresponding with vendors.
• Communicate with the sales department to provide order status updates, resolve issues and provide clarification.
• Analyze all billing procedures and identify opportunities for improvement.
• Prepare and update Excel spreadsheets, as needed.
• Participate in ad hoc projects as needed.

Skills

Attention to detail

Time management

Communication skills

Independent worker

Team collaboration

Education

Associates degree in accounting, finance, or related field

Tools

Excel

Accounting software

Job description

We are looking for an efficient and detail-oriented Billing Specialist to join the billing operations in our company. The Billing Specialist responsibilities include coordinating with other departments to ensure all sales and orders are accurately billed for in a timely manner.

To be successful as a Billing Specialist you should be able to work independently and efficiently under pressure. Ultimately, an outstanding Billing Specialist should be able to ensure smooth and accurate billing operations.

Billing Specialist Responsibilities:

• Perform the billing process using multiple accounting systems to generate customer invoices and update records
• Ensure accurate commission calculation on sales files and maintaining the commission database
• Update sales database and monitor the existing open customer orders to ensure timely billing
• Process and verify accounts payable data entry for vendor invoices.
• Review and resolve issues with vendor invoices by corresponding with the vendors
• Communicate with the sales departments to provide order status update, resolve issues and provide clarification.
• Analyze all billing procedures and identify opportunities for improvement

• Prepare and update Excel spreadsheets, as needed

• Participate in ad hoc projects as needed.

Requirements:

• Associates degree in accounting, finance, or a related field.
• Previous experience as a billing associate or in a similar role
• Proficiency in Microsoft Office, data entry, and accounting software programs
• Excellent communication and interpersonal skills
• Good organizational and time management skills
• Ability to work independently and in a team
• Strong attention to detail
• Ability to prioritize