Billing & Payables Coordinator (985)

Wikoff Color Corporation; Fort Mill (SC); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Competitive pay

Profit sharing

Retirement benefits

Health, dental, and vision insurance

Paid time off and holidays

401(k)

Employee Stock Ownership

Career development opportunities

Job summary

Wikoff Color Corporation in Fort Mill, SC is seeking a detail-oriented Billing and Payables Coordinator responsible for executing billing functions across various locations. The ideal candidate has at least 3 years of experience in billing or accounts, strong communication skills, and proficiency in financial software and Microsoft Office.

Benefits include competitive pay, profit sharing, health insurance, and a safe working environment. Join a team where every member is valued and invested in the future.

Qualifications

• Minimum of 3 years of experience in Billing, Accounts Receivable, or Accounts Payable.
• Proficiency in financial software and ERP systems.
• Strong verbal and written communication skills.

Responsibilities

• Receive and review all billing submitted to Corporate.
• Process and distribute invoices.
• Assist branches with credits and billing issues.

Skills

Billing

Accounts Receivable

Accounts Payables

Financial Software

Microsoft Office Suite

Communication Skills

Problem-Solving

Attention to Detail

Education

Associate's degree in Accounting, Business, or Finance

Job description

In 1989, Wikoff’s first continual improvement department was established, adopting a Total Quality Management approach. Over the years, the department has matured and expanded its vision to include not only oversight of the quality management system, but also training programs and employee safety while adopting other improvement methodologies such as lean and six sigma.

At Wikoff Color Corporation, we’re proud to be employee-owned, which means every team member has a stake in our success. We believe in building a workplace where people feel valued, empowered, and invested in the future. We are seeking a detail‑oriented and results‑driven Billing and Payables Coordinator to join our team. This role is responsible for ensuring the timely and accurate execution of all billing functions for the various Wikoff locations. Ideally a person with good problem‑solving and great communication skills that can work well with different personalities to achieve a common goal.

Responsibilities

• Receive and review all billing that is submitted to Corporate ensuring the billing is accurate and complete.
• Process and distribute invoices via an online billing app, email, or mail (Invoice Distribution).
• Maintain accurate accountability of open billing batches by location, ensuring all billing batches are processed timely, issues are resolved quickly and accounted for (Timeliness and Organization of Billing).
• Assist branches with credits and other billing issues (Branch Assistance).
• Perform monthly allocations and create debit memos to assist in keeping our sales presentations accurate (Monthly Allocations).
• Assist with calculating and processing month‑end rebates, asset recoveries and allocations for select customers (Rebate Calculation).
• Provide invoice copies as needed by branches and customers (Invoice Provision).
• Process incoming credit card payments using a third‑party processing solution (Processing Payments).
• Maintain and distribute the Daily Invoicing Report (Reporting).
• Assist in processing accounts payable and payment distribution as needed (Accounts Payable).
• Other responsibilities and duties as necessary assigned by the supervisor.

Qualifications

• Minimum of 3 years of experience in Billing, Accounts Receivable, or Accounts Payables.
• Associate’s degree or higher in Accounting, Business, or Finance is a plus.
• Proficiency in financial software, ERP systems, and Microsoft Office Suite (Excel, Outlook).
• Strong verbal and written communication skills.
• Excellent negotiation and problem‑solving abilities.
• Highly organized with exceptional attention to detail.

Competencies

• Excellent verbal and written communication skills.
• Experience with B2B collections.
• Organizational and prioritization skills.
• Ability to maintain professionalism in stressful situations.
• Familiarity with collection techniques and relevant laws, such as the Fair Debt Collection Practices Act (FDCPA).

Working Conditions

• Sitting for extended periods.
• Extensive use of computer.
• Ability to lift up to 25 lbs.

Supervisory Responsibilities

• None.

Health and Safety Responsibilities

• Must work in accordance with Health and Safety regulations, Company Rules, Plant Rules, policies and procedures. Must use or wear equipment, protective devices, or certain clothing as required by the company.

Benefits

• Competitive pay.
• Profit sharing.
• Retirement benefits.
• Health, dental, and vision insurance.
• Paid time off and holidays.
• 401(k).
• Employee Stock Ownership.
• Career development and training opportunities.
• Clean, safe, and team‑oriented work environment.

This company is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status.