Billing & Payables Coordinator (985)

Wikoff; Fort Mill (SC); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Competitive pay

Profit sharing

Health, dental, and vision insurance

Paid time off

401(k) plan

Career development opportunities

Job summary

Wikoff in Fort Mill, SC, is seeking a detail-oriented Billing and Payables Coordinator responsible for timely execution of all billing functions. The role requires a minimum of 3 years experience in billing and significant proficiency with financial software.

Ideal candidates will have an Associate's degree in Accounting, Business, or Finance. Benefits include competitive pay, profit sharing, and health insurance. Join an employee-owned company focused on a safe and productive workplace.

Qualifications

• Minimum 3 years experience in Billing, Accounts Receivable, or Accounts Payables.
• Proficiency with financial software and ERP systems.
• Ability to maintain professionalism in stressful situations.

Responsibilities

• Receive and review all billing submitted to Corporate, ensuring accuracy.
• Process and distribute invoices using various methods.
• Assist with accounts payable and payment distribution.

Skills

Billing expertise

Accounts Receivable

Problem-solving

Communication skills

Organizational skills

B2B collections

Education

Associate’s degree or higher in Accounting, Business, or Finance

Tools

Microsoft Office Suite

Financial software/ERP systems

Job description

In 1989, Wikoff’s first continual improvement department was established, adopting a Total Quality Management approach. Over the years, the department has matured and expanded its vision to include not only oversight of the quality management system, but also training programs and employee safety while adopting other improvement methodologies such as lean and six sigma.

At Wikoff Color Corporation, we’re proud to be employee‑owned, which means every team member has a stake in our success. We believe in building a workplace where people feel valued, empowered, and invested in the future. We are seeking a detail‑oriented and results‑driven Billing and Payables Coordinator to join our team. This role is responsible for ensuring the timely and accurate execution of all billing functions for the various Wikoff locations.

Duties & Responsibilities

• Receive and review all billing submitted to Corporate, ensuring accuracy and completeness.
• Process and distribute invoices via an online billing app, email, or mail.
• Maintain accurate accountability of open billing batches by location, process them timely, and resolve issues quickly.
• Assist branch offices with credits and other billing issues.
• Prepare monthly allocations and debit memos to support accurate sales presentations.
• Assist in calculating and processing month‑end rebates, asset recoveries, and allocations for select customers.
• Provide invoice copies to branches and customers as needed.
• Process incoming credit‑card payments using a third‑party processing solution.
• Maintain and distribute the daily invoicing report.
• Assist in processing accounts payable and payment distribution as needed.
• Perform other duties as assigned by supervisor.

Education & Experience

• Minimum 3 years experience in Billing, Accounts Receivable, or Accounts Payables.
• Associate’s degree or higher in Accounting, Business, or Finance (preferred).
• Proficiency with financial software, ERP systems, and Microsoft Office Suite (Excel, Outlook).
• Excellent verbal and written communication skills.
• Strong negotiation and problem‑solving abilities.
• Highly organized with exceptional attention to detail.
• Experience with B2B collections, organizational and prioritization skills, and ability to maintain professionalism in stressful situations.
• Familiarity with collection techniques and relevant laws, such as FDCPA.

Competencies

• Excellent verbal and written communication skills.
• Experience with B2B collections.
• Organizational and prioritization skills.
• Ability to maintain professionalism in stressful situations.
• Familiarity with collection techniques and relevant laws, such as FDCPA.

Working Conditions

• Sitting for extended periods.
• Extensive use of computer.
• Ability to lift up to 25 lbs.

Health and Safety Responsibilities

Must work in accordance with health and safety regulations, company rules, plant rules, policies and procedures. Must use or wear equipment, protective devices, or certain clothing as required.

Benefits

• Competitive pay.
• Profit sharing and retirement benefits.
• Health, dental, and vision insurance.
• Paid time off and holidays.
• 401(k) plan.
• Employee Stock Ownership.
• Career development and training opportunities.
• Clean, safe, and team‑oriented work environment.

This position contributes to the overall health and success of our company and promotes a safe work environment by complying with defined safety rules and regulations at all times.

Equal Opportunity Employer Statement

This company is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status.