Billing Customer Service Manger

PathGroup; Coppell (TX); On-site; USD 80,000 - 105,000; Full time

Job summary

PathGroup in Coppell, TX is seeking a Billing Customer Service Manager to lead the daily operations of the billing customer service team, ensuring a high level of service to patients, clients, and internal stakeholders.

You will provide strategic and operational leadership for billing inquiries, account resolution, escalations, complaints, and customer communications, while maintaining strong collaboration with the Commercial team to resolve issues.

Qualifications

• 5+ years in healthcare billing, revenue cycle, or customer service.
• 3+ years in leadership or management.
• Experience in high-volume billing environment.
• Proficiency in Excel and reporting tools.
• Strong problem-solving, communication, and customer relationship skills.
• Knowledge of HIPAA compliance.

Responsibilities

• Lead and manage day-to-day Billing Customer Service operations.
• Ensure timely and accurate handling of inquiries, disputes, and escalations.
• Develop process improvements to reduce recurring issues.
• Monitor KPIs such as call volume, AHT, and first-contact resolution.
• Coach and evaluate team members; conduct regular meetings.
• Maintain compliance with HIPAA and corporate policies.

Skills

Healthcare billing

Leadership

High-volume environment

Problem-solving

Communication

Multitasking

HIPAA knowledge

Education

High School Diploma or GED

Tools

Excel

Reporting tools

Job description

JOB SUMMARY:

The Billing Customer Service Manager is responsible for leading and managing the day to day operations of the Billing Customer Service team, ensuring a high level of service to patients, clients, and internal stakeholders. This role provides strategic and operational leadership for billing inquiries, account resolution, escalations, complaints and customer communications. The Billing Customer Service Manager also maintains a strong relationship with the Commercial team to ensure resolution of issues.

JOB RESPONSIBILITIES

ESSENTIAL FUNCTIONS:

• Maintain a strong understanding of healthcare billing, reimbursement processes, insurance claims, and payment collections.
• Ensure billing inquiries, disputes, complaints, and escalations are resolved accurately and timely.
• Identify recurring billing issues and implement process improvements.
• Establish and maintain processes for handling complex or escalated accounts.
• Monitor customer satisfaction and identify opportunities to improve customer satisfaction.
• Ensure patients and clients receive professional and consistent service.
• Serve as escalation point for complex billing inquiries and complaints.
• Support initiatives designed to improve collections and increase first-contact resolution.
• Assist with billing policies and process improvements.
• Monitor key performance indicators, including but not limited to call volume and service levels, average handle time, abandonment rate and first-contact resolution.
• Lead, coach, and develop Customer Service Representatives.
• Conduct regular team meetings, training, and performance evaluations.
• Perform all job responsibilities in alignment with the industry's best security practices and regulatory guidelines to protect the confidentiality, integrity, and availability of protected health information and other sensitive company data.
• Must be familiar with and abide by the Corporate Compliance Program and all Corporate policies, including the Privacy and Security policies.

NON-ESSENTIAL FUNCTIONS:

• Work with other departments within PathGroup and subsidiaries.
• Nothing in the job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.
• Other duties as assigned.

EDUCATION & LICENSURE:

• High School Diploma or GED is required.

Qualifications:

• 5+ years of healthcare billing, revenue cycle, or customer service experience.
• 3+ years of leadership or management experience.
• Experience managing a high-volume customer service or billing environment.
• Proficiency in Excel and reporting tools.
• Strong problem-solving and conflict resolution skills.
• Excellent communication and customer relationship management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Knowledge of HIPAA compliance.