Billing Coordinator

Hibbert; Trenton (NJ); On-site; USD 42,000 - 62,000; Full time

Job summary

Hibbert, a Trenton-based company, is seeking a Billing Coordinator to manage project billing processes and ensure accurate invoicing.

You will read master jackets, prepare invoices, post transactions, and collaborate with departments to resolve billing issues, while upholding quality standards and company values.

Qualifications

• Education: College preferred; High School Diploma or GED required.
• Experience: Minimum one year in an accounting environment.
• Physical: Lifting up to 40 lbs.

Responsibilities

• Read jackets to compile data.
• Prepare invoices listing charges, amounts due, credit terms, and payment dates.
• Enter information into computer systems and compute amounts due.
• Post transactions to accounting records such as worksheets and ledgers.
• Interface with departments to resolve billing problems.
• Research discrepancies and discuss findings with Account Management.
• Handle clerical duties including filing.
• Attend accounting meetings as required.
• Ensure quality standards per ISO 9001 and safety policies.
• All other duties as assigned by management.
• Uphold Hibbert ACT values.

Skills

Accounting knowledge

Math skills

Excel

Word

Mainframe

NJ tax laws

Interpersonal communication

Organizational skills

Independent work

English language

Education

College preferred

Diploma/GED

Tools

Mainframe

Excel

Word

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Billing Coordinator

Full-time Regular Trenton, NJ, US

2 days ago Requisition ID: 1248

Billing Coordinator will prepare billing of assigned masters and D jacket projects.

RESPONSIBILITIES:

• Read master jackets and D-jackets to compile needed data.
• Prepare invoices listing charges accrued per project and department, amounts due, credit terms, and required date of payment.
• Enter information into computer or computes amounts due.
• Post transactions to Accounting records such as work sheet, ledger, or computer files.
• Interface with various departments to resolve billing problems.
• Research discrepancies and discuss findings with Account Management.
• Handle clerical duties, including filing and sorting.
• Attend Accounting and account meetings as required.
• Ensures a strong commitment to quality and adheres to all ISO 9001 related standards.
• Complies with all safety policies and reports any safety issues immediately to a manager.
• All other duties/ responsibilities as deemed appropriate by management
• Displays behavior and judgment that consistently upholds Hibbert ACT values.

All other takes/duties as assigned

SKILLS:

• Understanding of Accounting process, and solid math skills.
• Solid PC skills including Excel and Word. Experience on mainframe.
• Knowledge of New Jersey tax laws preferred, but not required.
• Excellent interpersonal and communication skills.
• Strong prioritization and organizational skills.
• Ability to work independently toward general results.
• Must demonstrate working proficiency of the English language
• Can effectively communicate with, but not limited to, English speaking employees/other business contacts (contractors, customers, vendors, etc).
• Successfully comprehends business materials written in English ( job assignments, instructions, etc)

QUALIFICATIONS:

• Education: College Preferred, High School Diploma/ GED Required.
• Physical Demands: Moderate lifting to 40 lbs.

EXPERIENCE:

Minimum one year experience in an Accounting environment.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law