Billing Coordinator

Hyatt Hotels Corporation; Park City (UT); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Free room nights

Health insurance

401K with company match

Employee meals

Paid time off

Employee discount

Job summary

Hyatt Hotels Corporation is seeking a Billing Coordinator at Grand Hyatt Deer Valley in Park City, UT. The role oversees end-to-end billing for Sales & Events, maintaining accuracy from booking to departure, and collaborates with Event Sales to ensure proper contracts and deposits are managed.

Experience in hotel billing and event finance is preferred. The position supports the Sales & Events team with organized documentation, timely charges, and correct master bills, while delivering a seamless

Qualifications

• Prior billing/finance/accounts payable/receivable experience required.
• 1–2 years’ experience in events or conference management in hospitality preferred.
• Ability to manage multiple projects with tight deadlines and accuracy.
• Strong interpersonal, communication and organizational skills.
• Proficiency in Opera, Word, Excel; PowerPoint a plus.

Responsibilities

• Process end-to-end billing for Sales & Events, ensuring accuracy and timeliness.
• Create and maintain posting masters, review event charges and deposits.
• Finalize master bills, track deposit schedules, and collect final payments.
• Coordinate with Event Sales/Planning and maintain billing documentation.

Skills

Billing experience

Event management

Interpersonal communication

Attention to detail

Team collaboration

Tools

Opera

Microsoft Word

Excel

PowerPoint

Job description

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\"Hyatt is a place of learning – similar to a university. The company offers so many ways for me to learn and grow, both professionally and personally.\"

The Grand Hyatt Deer Valley Hotel is in the famed Deer Valley ski resort and approximately 40 minutes from the Salt Lake City International Airport. The Grand Hyatt Deer Valley Hotel is part of a new development, planned to incorporate 17 ski lifts, ±1,600 residential units, 8 hotels with a total of ±1,350 rooms, ±250,000 square feet of conference and retail space, and one of the largest “ski beaches” in the world.

The Grand Hyatt is comprised of 436 luxury accommodations including 381 guest rooms and 55 residential units with approximately 30,000 square feet of versatile indoor meeting space, lobby level 3-meal restaurant and bar, signature bar, pool/après ski bar and grill, coffee bistro, large outdoor event terrace, pool and 3 whirlpools, kids club, and fitness area.

Hyatt is a place where high expectations aren't just met-they're exceeded. It's a place of outstanding rewards, where talent opens doors to exciting challenges in the hospitality industry. It's a place where career opportunities are as unlimited as your imagination. Discover your place to shine in our warm, respectful, and inclusive culture.

The Billing coordinator supports the end‑to‑end billing process for the Sales & Events department, ensuring accuracy, timeliness, and a seamless guest experience from initial booking through departure. This role is responsible for creating and maintaining posting masters, reviewing event charges, finalizing master bills, updating and tracking deposit schedules, and requesting deposits and final payments prior to arrival. Responsibilities also include processing bill adjustments, reconciling discrepancies, and reviewing performance and revenue reports.
The Billing Coordinator provides administrative support to the Sales & Events team, including managing phone inquiries, maintaining organized billing documentation, and detailing event information within the hotel’s billing and event‑management systems. This position collaborates closely with Event Sales and Event Planning to ensure accurate interpretation of contract terms, proper documentation of group resumes, and thorough follow‑up on all billing‑related details.

Why Work at Hyatt?

• Free room Nights, Discounted and friends & Family room rates*


• Medical, Dental and vision insurance with only 30-day waiting period*!


• 401K with company Match*


• Free employee meal during shift


• Generous paid time off*


• Employee stock purchase plan*


• Ski Pass*


• Excellent training, professional development and more

*Applicable for FT Year Around Positions

All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Please note: We are not able to provide sponsorship for work authorization or visa sponsorship for this position.

Qualifications

• Prior experience in billing, finance, accounts payable, or accounts receivable is required


• One to two year(s) of experience in events or conference management in a hospitality setting is preferred


• Proven ability to manage multiple concurrent projects while maintaining attention to detail, meeting deadlines, and thriving in high-pressure environment


• Strong interpersonal skills with excellent communication and organization


• Proficiency in the following computer programs: Opera, Microsoft Word, Excel, and PowerPoint a plus


• Ability to work collaboratively with internal teams and external clients in a fast-paced environment


• Detail-oriented with a focus on accuracy and efficiency

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