Billing Coordinator

Keystone Engineering Inc; Mandeville (LA); On-site; USD 40,000 - 55,000; Full time

Job summary

A regional engineering firm in Mandeville is seeking a Billing Coordinator to join their Accounting Team. This full-time position involves processing client billing, submitting invoice adjustments, and ensuring accurate timesheet approvals. Candidates should have 1-3 years of office experience and proficiency in MS Office. Attention to detail and strong communication skills are essential. The firm values diverse applications, accommodating disabled individuals and veterans.

Qualifications

• 1-3 years of experience in a professional office.
• Excellent written and verbal communication skills.
• Ability to work in a fast-paced environment.

Responsibilities

• Process client billing in a timely and accurate manner.
• Review third-party systems to ensure all invoices were submitted correctly.
• Reconcile subcontractor invoices with timesheets.

Skills

Communication skills

Organizational skills

Attention to detail

Self-motivated

Education

BS in Accounting

Tools

MS Office Software

Job description

Keystone Engineering Inc. opened for business in 1988 and for decades, has been a reliable provider of qualified engineering resources and technically innovative solutions. Keystone was founded to be an enduring company, and to provide an environment for our employees and clients to innovate, thrive, and be successful.

Keystone’s family of companies include: Milestone Project Services, SIS SILverstone, VeraPro, and Salmon & Associates

Our varied and extensive experience indicates that successful projects come down to personnel. We incorporate their individual skills in a process that’s geared toward excellence. The intentional pairing of people and process is the reason why clients know that they can trust their projects in the hands of Keystone. Services Offered: 3D Laser Scanning, Controls & Automation, Construction Management, Design & Drafting, Engineering: Civil/Structural, Electrical, Mechanical, Process, Functional Safety, Information Technology, Instrumentation, On-Site Services, Operations & Commissioning Support, Procurement, Project Management.

Keystone Engineering is currently seeking a Billing Coordinator to join our Accounting Team.

Position Type: Full-time

Work Environment/Physical Demands: Office/Sedentary

Travel Requirements : N/A.

Essential Functions:

• Work with Project Managers to process client billing in a timely and accurate manner.
• Process and submit invoice adjustments with proper approval.
• Review third-party systems to ensure all invoices were submitted correctly and track invoice status.
• Apply client payments to invoices.
• Process daily employee hours in client ERP systems.
• Verify all employee timesheets are approved weekly.
• Reconcile subcontractor invoices with timesheets.

Requirements:

• 1-3 years of experience in a professional office
• Working knowledge of MS Office Software
• Excellent written and verbal communication skills
• Self-motivated, organized, and solution advocate
• Attention to detail, and prioritization skills
• Ability to work in a fast-paced environment
• Applicants must be currently authorized to work in the U.S. for any employer

Experience Preferred:

• BS in Accounting

Equal Opportunity Employer, including disabled and veterans.