Billing Coordinator

Clyde & Co; Kansas City (MO); Hybrid; USD 65,000 - 85,000; Full time

Benefits offered by this job

Hybrid Work Flexibility

Paid Time Off

Referral Rewards

Mentorship & Career Growth

Engaging Culture

Inclusive Parental Leave

Wellbeing Benefits

Comprehensive Health Benefits

Retirement Benefits

Job summary

Clyde & Co is seeking an experienced legal biller for a hybrid role based in Kansas City. You will manage pre-bills, generate invoices, and support collections while coordinating with timekeepers and clients to ensure timely billing.

Ideal candidates have 2-5 years in legal billing, strong Excel skills, and experience with E-Billing systems. This role emphasizes confidentiality and collaboration with partners, attorneys and staff.

Qualifications

• 2-5 years of years’ experience in a billing role, preferably at a law firm.
• Looking for service oriented and self-motivated individual who consistently performs with a high sense of urgency and pride in product.
• Capable of exceeding expectations of internal (partners and attorneys) and external (clients) constituents on a regular basis.
• Experience with Elite 3E software preferred.
• Demonstrated understanding of complex billing and/or E-Billing (Tymetrix, Serengeti, etc.) systems and processes with multiple workflows is desirable.
• Advanced proficiency with Microsoft Excel and Microsoft Office Suite.
• Excellent written and verbal communication and interpersonal skills, and an ability to establish and maintain relationships with partners, attorneys, finance staff, clients, brokers, and other third-party vendors.
• High school diploma required.

Responsibilities

• Review pre-bills to ensure client guidelines compliance.
• Generate and distribute pre-bills monthly.
• Attend monthly reviews with partners on unbilled and AR.
• Process narrative edits and time/cost adjustments.
• Summarize receipts and documentation for third-party expenses.

Skills

Billing experience

Attention to detail

Communication skills

Time management

Self-motivation

Education

High school diploma

Tools

Elite 3E

Tymetrix

Serengeti

Microsoft Excel

Microsoft Office

Job description

The Role

The Firm is seeking an experienced legal biller who is efficient and effective in a fast-paced environment. This is a hybrid position located in Kansas City.

Key Responsibilities

Specific responsibilities include, but are not limited to:

• Review pre-bills to ensure compliance with client guidelines, including rates and cost exceptions

• Generate and distribute pre-bills on a monthly basis

• Participate in monthly meetings with partner to review unbilled and AR inventory

• Process narrative edits and time and cost adjustments

• Aggregate, compile and summarize receipts and documentation for third party expenses to be billed to client

• Preparation of client statements as requested, including timekeeper summaries / cover sheets illustrating total fees and total expenses incurred and/or billed

• Upload LEDES invoices via e-billing hub and various e-billing websites, as necessary

• Address internal and external inquiries in connection with billed and unbilled totals, payment status and matter history

• Prioritize tasks to ensure invoices are distributed, mailed or e-billed timely

• Input estimates of fees and costs on client e-billing sites in adherence to deadlines, and upon approval by timekeepers

• Maintain billing files/e-files and retrieve back-up for the department, timekeepers, audits, and other inquiries

• Participate in collections activities as needed, and identify and escape deductions and/or collections issues

• Maintain telephone, email and personal contact with clients, attorneys, and staff

• Works closely with attorneys, clients, secretaries, and collections staff to assist with client billing collections.

• Works as requested on special projects, analysis and implementation of special billing requests Generates reports as needed by billing Partners/secretaries/client.

• Observe confidentiality in all Firm and client matters

• Other duties as they arise

Qualifications

• 2-5 years of years’ experience in a billing role, preferably at a law firm.

• Looking for service oriented and self-motivated individual who consistently performs with a high sense of urgency and pride in product.

• Capable of exceeding expectations of internal (partners and attorneys) and external (clients) constituents on a regular basis.

• Experience with Elite 3E software preferred.

• Demonstrated understanding of complex billing and/or E-Billing (Tymetrix, Serengeti, etc.) systems and processes with multiple workflows is desirable.

• Advanced proficiency with Microsoft Excel and Microsoft Office Suite.

• Excellent written and verbal communication and interpersonal skills, and an ability to establish and maintain relationships with partners, attorneys, finance staff, clients, brokers, and other third-party vendors.

• High school diploma required.

Why Join Us?

At Clyde & Co, we believe in supporting your professional growth while ensuring you have the flexibility and benefits you need to thrive. Here’s what you can look forward to:

• Hybrid Work Flexibility – Enjoy a perfect balance between remote and in-office work.

• Paid Time Off – Generous paid time off and firm holidays.

• Referral Rewards – Earn bonuses for introducing talented colleagues to our team.

• Mentorship & Career Growth – Access strong mentorship, global training programs, and career development support.

• Engaging Culture – Participate in exciting social events, volunteer and community service initiatives, and professional development opportunities.

• Inclusive Parental Leave – Six months fully paid, for all parents regardless of gender or path to parenthood.

• Wellbeing Benefits – $300 per calendar year for a variety of wellness activities as well as Wellbeing Day dedicated to you, free from work, to focus on your mental, physical, and emotional health.

• Comprehensive Health Benefits – Medical, dental, and vision, life, and disability, for you and your family.

• Retirement Benefits – starts on day one and 100% vested

This is the job description as constituted at present; however, the Firm reserves the right to reasonably amend it in accordance with the changing needs of the business.

The Firm

When you work at Clyde & Co, you join a team of 500 partners, 2,400 lawyers, 3,200 legal professionals and 5,500 people in nearly 70 offices and associated offices worldwide. Our values are the principles that guide the decisions we make, unite us in our endeavours and strengthen our delivery, for both our clients and our firm. We work as one, excel with clients, celebrate difference and act boldly. We are committed to operating in a responsible way by progressing towards a diverse and inclusive workforce that reflects the communities and clients it serves. We are devoted to providing an environment in which everyone can realise their potential, using its legal and professional skills to support its communities. We do this through pro bono work, volunteering and charitable partnerships, and minimising the impact it has on the environment, including through our commitment to the SBTi Net-Zero standard and the setting of ambitious emissions reduction targets.

Our Commitment

Clyde & Co is proud to be an equal opportunities employer. Our values encourage us to support fairness, celebrate diversity and prohibit all forms of discrimination in the workplace to allow everyone to excel at work. Therefore, we welcome and encourage all applications from suitably qualified individuals, regardless of background or identity.

A Note on Privacy

Please take a moment to read our privacy notice. This describes what personal information Clyde & Co (we) may hold about you, what it’s used for, your rights and how to contact us as a data subject.

If you are submitting a candidate as a Recruitment Agency Partner, it is an essential requirement and your responsibility to ensure that candidates applying to Clyde & Co are aware of this privacy notice.

This is the job description as constituted at present; however, Clyde & Co reserves the right to reasonably amend it in accordance with the changing needs of the business.