Billing & Collections Specialist

McCarter & English; Newark (NJ); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Firm-Paid insurance

401(k) plan

Paid time off

Disability benefits

Job summary

McCarter & English, LLP seeks a Billing & Collections Specialist for its Newark, NJ office. The role focuses on proformas, eBilling, client receivables, and revenue adjustments. Salary ranges from $80,000 to $90,000 annually, depending on experience.

Responsibilities include processing invoices, emailing final bills, and supporting Partners with AR reports and collections. A background check will follow offers. Send resumes to [e-mail].

Qualifications

• High school diploma preferred with 3–5 years in Accounts Receivable or Billing.
• Law firm experience is a plus.
• Experience with proformas and eBilling processes.
• Ability to edit invoices and communicate with clients effectively.

Responsibilities

• Process and edit monthly proformas and invoices for Partners.
• Email final invoices to clients.
• Obtain information for eBilling setup from clients and partners.
• Resolve failed/rejected eBilled invoice submissions.
• Submit accruals to clients.
• Obtain missing claim/reference numbers for eBilled invoices.
• Retrieve copies of vendor invoices for submission.
• Provide collections support to Partners.
• Prepare AR reports for clients and Partners.

Skills

3E software

Law firm financial process

Microsoft Excel

Professionalism

Multi-tasking

Communication & teamwork

Education

High school diploma

Tools

3E software

Job description

McCarter & English, LLP is seeking a Billing & Collections Specialist for our Newark, NJ office. The salary range for this position is $80,000 – $90,000 annually, depending on experience. If you have the appropriate experience, we invite you to consider joining our team. Candidates who receive an offer of employment will be processed through a background check which will be an individualized assessment based on the applicant’s or employee’s specific record and the duties and requirements of the specific job. Please send resume and cover letter to the attention of Christine Lydon, Esq. [e-mail].

The Billing and Collection Specialist will be responsible for various tasks associated with the Revenue Group. Such tasks include editing proformas, assisting with the various tasks associated with eBilling, following up on Client’s Receivables, and assisting with revenue adjustments.

Essential Functions:

• Process and edit monthly proformas and invoices for assigned Partners
• E‑mailing of final invoices to clients
• Contact clients and partners to obtain the necessary information for eBilling set up
• Assist with Resolving failed /rejected eBilled invoice submissions
• Submit accruals to clients
• Assist with obtaining missing case claim/reference numbers for eBilled invoices
• Assist with retrieving copies of vendor invoices needed for submission of monthly invoices
• Provide collections support to assigned Partners
• Prepare various reports for clients and Partners in connection with AR
• Review client accounts for short pays and process adjustments, as appropriate

Additional Duties:

• Provide support for all legal billing and collections activities

Skills: (Equipment/Technical/Managerial Required)

• 3E software preferred.
• Law firm financial process experience preferred
• Intermediate Microsoft Excel
• Professionalism
• Ability to multi-task
• Strong communication and teamwork

Education and Training Required:

• High school diploma preferred, 3-5 years experience in Accounts Receivable and/or Billing, law firm experience a plus.

Benefits (if FTE requirements met):

• Firm-Paid: Basic life and accidental death and dismemberment (AD&D) insurance and short-term (ST) and long-term (LT) disability benefits.
• Health & Wellness: Comprehensive medical/prescription drug coverage (the Firm pays a share of the cost), including a high deductible health plan with an annual Firm health savings account (HSA) contribution.
• Employee-Paid Voluntary Benefits: Dental and vision coverage, supplemental health plans (accident, cancer and critical illness), flexible spending accounts, optional life and AD&D insurance (supplemental employee, spouse and child) and supplemental STD coverage.
• Retirement:401(k) plan offering three types of contributions: pre-tax, Roth and after-tax contributions.
• Time Off: Paid Time Off (PTO), paid holidays, and leaves of absence to support work-life balance (e.g. parental leave)

Additional Benefits:

• Free and confidential employee assistance program (EAP) and behavioral health services program
• Firm-paid back-up child/elder care, academic support and pet care program
• Tax-advantaged college savings 529 Plan
• Employee discounts through Working Advantage

Other Compensation:

• Eligibility for discretionary bonus.

McCarter & English, LLP is an Equal Opportunity Employer.