Billing & Collections Specialist

CodeGreen; New York (NY); On-site; USD 60,000 - 70,000; Full time

Job summary

CodeGreen is seeking a Billing & Collections Specialist to manage billing operations and collections for a dedicated client portfolio. The role involves resolving billing disputes, ensuring accurate invoicing, and effectively communicating with clients to foster strong relationships. Ideal candidates should possess excellent organizational skills, proficiency with QuickBooks, and experience in Accounts Receivable.

Benefits

Medical insurance

Vision insurance

401(k)

Paid maternity leave

Paid paternity leave

Disability insurance

Qualifications

• Experience in Accounts Receivable or Billing strongly preferred.
• Proficiency with QuickBooks strongly preferred.
• Experience with Mavenlink and Salesforce preferred.

Responsibilities

• Oversee accounts receivable for assigned client portfolio.
• Send out collections correspondence and follow up with clients.
• Proactively resolve billing disputes that may delay payment.

Skills

Excellent communication

Organizational skills

Confidence in client-facing interactions

Problem-solving

Proficient with learning new technologies

Teamwork

Education

Experience in Accounts Receivable or Billing

Tools

QuickBooks

Mavenlink

Salesforce

Job description

This range is provided by CodeGreen. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$60,000.00/yr - $70,000.00/yr

CodeGreen is looking for a proactive and detail-oriented Billing & Collections Specialist to join our growing team. You’ll play a critical role in executing billing operations, completing collections, and supporting a smooth and professional client experience. If you're highly organized, tech-savvy, and comfortable managing client communications, this might be the perfect fit.

What You’ll Do:

• Oversee accounts receivable (AR) for assigned client portfolio
• Send out collections correspondence and follow up with clients
• Proactively resolve billing disputes that may delay payment
• Schedule and lead client calls/meetings to discuss outstanding invoices
• Hold weekly internal meetings with teams to review collections progress
• Review, approve, and ensure accurate invoicing, lien waivers, and required documentation
• Prepare and submit accurate filing fee invoices
• Make online Department of Buildings (DOB) payments as needed
• Participate in weekly team meetings and collaborate cross-functionally
• Reconcile client accounts and send statements, contracts, and backup documentation
• Handle new client account setup, including online portal registration
• Map projects in Mavenlink/Kantata and tag invoices in QuickBooks
• Set up new clients in QuickBooks
• Request and track Certificates of Insurance (COIs) as needed

What You Bring:

• Excellent communication and organizational skills
• Confidence in client-facing interactions and problem-solving
• Proficient with learning new technologies and systems
• Comfort working both independently and as part of a team
• Experience in Accounts Receivable or Billing strongly preferred
• Proficiency with QuickBooks strongly preferred
• Experience with Mavenlink and Salesforce preferred

At CodeGreen, we believe in fostering a collaborative and inclusive work environment that values diversity. We offer competitive compensation, a comprehensive benefits package, and opportunities for professional growth.

CodeGreen is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

About CodeGreen:

CodeGreen is a leader in high-performance building solutions. We partner with our clients across the country to make buildings safe, healthy, resilient, and sustainable. Our multidisciplinary team brings extensive expertise in sustainability, decarbonization, building code compliance, fire protection, resiliency, inspections, and indoor environmental quality to provide the integrative solutions needed for today’s highest performing buildings.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing

• Industries

  Professional Services

Referrals increase your chances of interviewing at CodeGreen by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Paid maternity leave

Paid paternity leave

Disability insurance

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