Billing Clerk / Administrative Assistant

Mental Health Association; West Orange (NJ); On-site; USD 36,000 - 44,000; Full time

Benefits offered by this job

Fully paid medical coverage

Generous 401(k) match

Paid Holidays, Vacation, Personal and Sick time

Job summary

The Mental Health Association, located in West Orange, NJ, is seeking a full-time Administrative Assistant/Billing Clerk to support our Community Support Services program. The ideal candidate will help process billing for Medicaid and Medicare while maintaining accurate and organized records.

The position offers a supportive team environment, excellent benefits including medical coverage, and ample paid time off. Join us in making a difference in the lives of individuals facing mental health challenges.

Qualifications

• Minimum of two years of experience in general office procedures.
• Experience in billing is preferred.
• Must be well organized and able to manage multiple tasks.

Responsibilities

• Process weekly billing for Medicaid, Medicare, NJMHAPP, MCOs and Private Insurance.
• Ensure accuracy of billing invoices and contact logs.
• Maintain spreadsheets for rebills and associated status.

Skills

Office procedures

Medicaid billing

Computer literacy

Interpersonal skills

Communication skills

Education

High school diploma or GED

Tools

Microsoft Office

Electronic medical records (AWARDS)

Job description

MHA promotes mental health and total wellness for individuals facing challenges associated with mental illness and addiction recovery. We increase community awareness while enhancing mental well-being through advocacy, education, prevention, treatment, and services.

Full time Administrative Assistant/ Billing Clerk to join our Community Support Services program, operating out of Essex County! Be a part of the team that makes a difference in the lives of our consumers.

HOURS

Monday through Friday – 9 AM to 5 PM

Benefits of working at the Mental Health Association

• Joining the staff of supportive and team-oriented individuals.
• Excellent benefits package available.
• Retention Incentive provided after completion of 6-month anniversary.

QUALIFICATIONS

• Minimum of a high school, business school or GED diploma.
• Minimum of two years of experience in general office procedures.
• Experience in Billing is preferred.
• Must be able to initiate and manage multiple tasks in a timely and accurate manner.
• Must have Computer literacy with some knowledge and experience in Medicaid billing, data entry, electronic medical records and Microsoft Office.
• Must be well organized, accurate, have good interpersonal skills and welcomes new ideas.
• Must be able to clearly communicate verbally and in writing.

RESPONSIBILITIES

• Process weekly billing for Medicaid, Medicare, NJMHAPP, MCOs and Private Insurance in a timely manner.
• Responsible for ensuring the accuracy of billing invoices and contact logs.
• Process all back billing and rebilling for Medicaid, Medicare, NJMHAPP, MCOs and Private Insurance.
• Maintain spreadsheets for rebills and the associated status.
• Process all voids.
• Responsible for managing the Environment of Care to ensure a safe, tidy and hazard free workspace for staff and consumers.
• Responsible for entering CSS consumer’s current insurance information into the electronic billing system (AWARDS).
• Responsible for maintaining data spreadsheets for all billing information and notifying the Finance Department on a weekly basis.
• Responsible for entering prior authorization numbers accurately and in a timely manner.
• Maintains neat, orderly and organized billing files.
• Responsible for any additional billing related issues or functions, as needed.
• Responsible for completing and submitting Shelter Plus Care match forms to proper entities in a timely manner.
• Screening of all incoming calls.
• General filing and maintenance of filing system. Sorting and processing incoming and outgoing mail. Sending, receiving and distributing fax transmissions.
• Inputting USTFs into the State Portal.
• Maintaining office supplies and complete work orders as needed.
• Participating in billing meetings and other agency meetings.
• Attending trainings as required.
• Performing other duties as assigned by the Program Director.

Reports to
Program Director
Annual Base Rate: $40K

Fully paid medical coverage for eligible staff.
Generous 401(k) match.
Plentiful Paid Holidays, Vacation, Personal and Sick time.

MHAEM is a proud equal opportunity/affirmative action employer committed to attracting, retaining, and maximizing the performance of a diverse and inclusive workforce. It is MHAEM’s policy to ensure equal employment opportunity without discrimination or harassment based on race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, national origin, marital or domestic/civil partnership status, genetic information, citizenship status, uniformed service member or veteran status, or any other characteristic protected by law.

EEO/AA M/F/M/V/D

Employee Rights under the FMLA