Billing AR Specialist I

Orkin; Atlanta (GA); On-site; USD 30,000 - 37,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) with company match

Tuition reimbursement

Paid Time Off

Employee discounts

Stock purchase plan

Dependent scholarship awards

Job summary

Orkin is seeking an Invoicing Analyst in the National Accounts department in Atlanta to ensure accurate invoicing per contracts and pricing. You will review invoices, reconcile AR balances, and maintain customer accounts in JDE, BOSS, and FOCUS while providing excellent service to internal and external customers.

The role requires 1–3 years of AR experience, strong Excel skills, and the ability to work with cross-functional teams.

Qualifications

• High school diploma (or equivalent)
• 1-3 years of AR experience in a fast-paced environment with a strong focus on achievement of results and customer service is preferred
• Basic Experience with Accounting, Customer Service, G/L, and AR Systems.
• Basic knowledge of JDE
• Proficiency with Excel, Outlook, and Word

Responsibilities

• Set an example of professionalism amongst peers
• Establish and maintain positive working relationships with Orkin’s customers, internal customers, and external customers
• Maintain timely turnaround, as specified, or not to exceed 48 hours for adjustments, customer requests, phone messages, e-mail etc
• Ensure all actions are noted on the account in JDE
• Reconcile customers' detail accounts receivable and initiate account adjustments to ensure proper AR balances are maintained, and G/L revenue recognised
• Manage assigned accounts in JDE, BOSS and FOCUS to ensure correct billing, A/R and revenue
• Analyse AR portfolio to ensure maximum cash realization, reduced delinquencies and write-offs
• Ensure payments are applied properly, ensuring proper documentation from the customer
• Resolve AR issues with the customer by initiating appropriate calls, emails, and letters
• Review invoice data, where possible, before release to ensure correct invoicing of the customer
• Inform management of potential issues that may result in customer dissatisfaction
• Ensure the customer is being properly invoiced per their specifications and contract terms
• Process any necessary adjustments in a timely manner to keep the account well-maintained
• Review daily cash batches to confirm accurate application of funds
• Follow collection processes and procedures, and recommend that accounts be suspended to minimise the risk of revenue loss
• Assist all internal and external customers with questions concerning billing, revenue, G/L, services, contracts, additional services, and cancellations
• Assists with special projects as assigned

Skills

Customer service

Billing

Attention to detail

Communication

Education

High school diploma or equivalent

Tools

JDE

BOSS

FOCUS

Excel

Outlook

Word

Job description

Overview

Ready for your next challenge? We are seeking top talent to join the National Accounts department!

Our Invoicing Analysts provide excellent customer service and billing expertise to Orkin’s internal and external customers. The Analyst will ensure invoice format, prices, and frequencies are accurate by reviewing and understanding invoicing requirements as outlined in the customer contract. The Analyst will ensure customer accounts receivable balances are accurate by performing account analysis and maintenance. They are to perform necessary account reconciliation to maintain the account status of current and up to date with no A/R issues while minimizing bad debt risk and optimizing cash flow.

Responsibilities

You Will . . .

• Set an example of professionalism amongst peers
• Establish and maintain positive working relationships with Orkin’s customers, internal customers, and external customers
• Maintain timely turnaround, as specified, or not to exceed 48 hours for adjustments, customer requests, phone messages, e-mail etc
• Ensure all actions are noted on the account in JDE
• Reconcile customers' detail accounts receivable and initiate account adjustments to ensure proper AR balances are maintained, and G/L revenue recognised
• Manage assigned accounts in JDE, BOSS and FOCUS to ensure correct billing, A/R and revenue
• Analyse AR portfolio to ensure maximum cash realization, reduced delinquencies and write-offs
• Ensure payments are applied properly, ensuring proper documentation from the customer
• Resolve AR issues with the customer by initiating appropriate calls, emails, and letters
• Review invoice data, where possible, before release to ensure correct invoicing of the customer
• Inform management of potential issues that may result in customer dissatisfaction
• Ensure the customer is being properly invoiced per their specifications and contract terms
• Process any necessary adjustments in a timely manner to keep the account well-maintained
• Review daily cash batches to confirm accurate application of funds
• Follow collection processes and procedures, and recommend that accounts be suspended to minimise the risk of revenue loss
• Assist all internal and external customers with questions concerning billing, revenue, G/L, services, contracts, additional services, and cancellations
• Assists with special projects as assigned

The Benefits…

• $22.00/hour - $27.00/hour
• Challenging position with a financially stable and reputable company
• Comprehensive benefits package including medical, dental, vision, maternity & life insurance
• 401(k) plan with company match, employee stock purchase plan
• Employee discounts, tuition reimbursement, and dependent scholarship awards
• Paid Time Off

Why should you choose Orkin?

• Founded in 1901, Orkin is a global residential and business service provider who provides the most accurate, comprehensive, and efficient pest management services for both residential and commercial customers
• The Pest Management Industry is growing - and is a recession resistant line of business
• Orkin is financially stable and growing as the largest subsidiary of Rollins, (NYSE: ROL), headquartered in Atlanta, GA

Qualifications

The Experience You Will Bring (Minimum Requirements):

• High school diploma (or equivalent experience)
• 1-3 years of AR experience in a fast-paced environment with a strong focus on achievement of results and customer service is preferred
• Basic Experience with Accounting, Customer Service, G/L, and AR Systems.
• Basic knowledge of JDE
• Proficiency with Excel, Outlook, and Word

Other Qualifications:

• Ability to function as a positive agent of change and of creating a positive, engaging work environment
• Ability to take charge and work independently on all A/R related functions
• Proficiency with forecasting, planning, and explaining results vs. objectives, to include strong strategic thinking and analytical thinking skills.
• Highly collaborative in working with internal cross-functional business partners to resolve billing problems and streamline shared processes.
• Strong customer service skills, as it relates to both internal and external customers.
• Excellent written and verbal communication skills, including the ability to communicate professionally and concisely.
• Organized and detail-oriented
• Problem-solving ability
• Proficiency with A/R processes and procedures
• Proficiency with the cash application process
• Account reconciliation experience involving multiple transactions and the ability to compare the customer’s payment history to the GL transactions.
• Follow-up and follow-through skills
• Ability to communicate negative messages in a positive manner.

Physical Demands / Working Environment

• We require the ability to pass a drug screen and background checks. Candidates must have the ability to perform the requirements of the job with or without accommodations.

Orkin is an Equal Opportunity / Protected Veterans / Individuals with Disabilities Employer