Billing and Submission Coordinator

Thomas Oilfield Services; Midland (TX); On-site; USD 28,000 - 41,000; Full time

Job summary

Thomas Oilfield Services is seeking a Billing and Submission Coordinator in Midland, Texas. This role leads day-to-day billing operations, mentors junior staff, and drives process improvements while ensuring accuracy and regulatory compliance in all submissions.

The candidate will manage invoicing, audit billing entries, and coordinate with operations, finance, and customer service to resolve issues. A strong background in billing software, ERP, and attention to detail is required.

Qualifications

• 4+ years of progressive billing experience with supervisory exposure
• Proficiency in billing software and ERP systems
• Ability to research and resolve complex billing issues independently
• Excellent attention to detail and strong organizational skills

Responsibilities

• Oversee preparation, submission, and follow-up of invoices to customers
• Review and audit billing entries for completeness, accuracy, and compliance
• Manage accounts receivable aging and lead collection efforts
• Resolve denials and discrepancies with payers or clients
• Reconcile billing records against payments and flag variances
• Lead billing staff as the day-to-day resource providing training and review

Skills

Billing software

ERP

Leadership

Attention to detail

Job description

Job Details

Job Location: Midland, TX 79706

Position Type: Full Time

Salary Range: $20.00 - $30.00 Hourly

JOB SUMMARY

The Billing and Submission Coordinator serves as a subject matter expert and team anchor within the billing department, overseeing day-to-day billing operations while mentoring junior staff and ensuring accuracy in each submission. This role bridges frontline billing work and management, driving process improvements and maintaining compliance with applicable regulations and payer requirements.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Billing Operations

• Oversee the preparation, submission, and follow-up of accurate and timely invoices to customers
• Review and audit billing entries for completeness, accuracy, and compliance prior to submission
• Manage accounts receivable aging, identify delinquent accounts, and lead collection efforts
• Resolve complex billing disputes, denials, and discrepancies with payers or clients
• Reconcile billing records against payments received and flag variances for resolution
• Serve as the primary resource and day-to-day lead for billing staff, providing guidance, training, and quality review
• Conduct peer audits and provide constructive feedback to improve team accuracy and efficiency
• Coordinate workload distribution to ensure deadlines and productivity targets are met
• Ensure billing practices adhere to applicable regulations, payer contracts, and internal policies
• Maintain up-to-date knowledge of customer submission portals and their requirements
• Identify trends in denials or underpayments and recommend corrective action
• Evaluate existing billing workflows and recommend enhancements to improve accuracy, speed, and cost-efficiency
• Collaborate cross-functionally with operations, finance, and customer service to resolve systemic billing issues

Qualifications

• 4+ years of progressive billing experience, with at least 1 year in a lead, senior, or supervisory capacity preferred
• Proficiency in billing software and ERP
• Demonstrated ability to research and resolve complex billing issues independently
• Excellent attention to detail and strong organizational skills

PHYSICAL REQUIREMENTS

• Ability to continuously stand & walk
• Frequently push & pull
• Ability to sit for long periods