Billing Analyst 1 (US)

Arcadis; New York (NY); On-site; USD 42,948 - 71,579; Full time

Benefits offered by this job

Medical insurance

Paid parental leave

401K

Tuition reimbursement

Job summary

A leading design and consultancy company in New York is seeking a Billing Analyst to manage client invoicing, ensure compliance with contract terms, and provide excellent customer service. Applicants should have an associate degree, experience in finance or accounting, and proficiency in Excel and billing software. This role offers a salary range of $42,948 to $71,579, with benefits including PTO and health insurance.

Qualifications

• Minimum of 1 year of business experience in Finance with a focus on billing preferred.
• Familiarity with financial regulations and compliance standards relevant to billing.
• Experience preparing and reviewing client invoices according to contractual terms.

Responsibilities

• Prepare and submit client invoices accurately according to contract terms.
• Review contract setups in the Oracle Contracts system.
• Deliver courteous, prompt customer service to clients.

Skills

Proficiency in Microsoft Excel

Proficiency in Microsoft Word

Ability to analyze financial data

Experience with reconciliations

Understanding of general accounting principles

Data entry accuracy

Knowledge of electronic payment systems

Education

Associate degree in Finance, Accounting, or Business Administration

Tools

SAP

Oracle

Deltek

QuickBooks

Job description

Billing Analyst 1 (US) – Arcadis

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. We are more than 36,000 people in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.

Role Description

The main responsibility of a Billing Specialist is to accurately prepare and submit client invoices in accordance with contract terms and to meet corporate mailing deadlines. Additionally, the Billing Specialist is responsible for reviewing contract setups in the Oracle Contracts system and verifying the data is in compliance with the contract terms. Billing Specialists are the first line of communication with Project Managers and other Operations members. This job will be based in Arcadis New York.

Role Accountabilities

• Ensures that all invoices are processed and mailed accurately and in accordance with the contract terms and deadlines set forth by management and clients.
• Ensures all Tiered client templates are kept up to date and have a strong understanding of the client billing requirements.
• Work closely with Project Management/Project Assistant teams to prepare and send client invoices, including any special invoice documentation or backup as required within the contract.
• Assist Project Management teams with the Invoice Status Report and Costing as needed.
• Delivers courteous, prompt, respectful, and value‑added customer service to internal and external clients.
• Monitor and manage invoices in the Invoice Status Report daily.
• Uploads a copy of client‑delivered invoices into the Receivables Billing AR app and Cancellations into the Misc.Docs. app within Oracle.
• Verification of receipt of contracts in the Contacts Storage System (CLS) and record of the status.
• Interface with Cash Receipts, Accounts Payable, and Collection departments.
• Monitor validation reports for contract setups and missing rates and make any necessary adjustments.
• Revenue recognition comprehension and adjustments.
• Seek creative ways to assist Operations that are not meeting mailing deadlines.
• Complete the task checklist as requested.
• Work in Adobe PDF to organize and tie out a backup.
• Work well under pressure, must be able to adhere to strict Finance/Client deadlines.

Qualifications & Experience

• Associate degree or equivalent experience in a relevant discipline (Finance, Accounting, or Business Administration).
• Minimum of 1 year of business experience in Finance with a focus on billing preferred.
• Proficiency in Microsoft Excel and Word.
• Working knowledge of billing software (e.g., SAP, Oracle, Deltek, QuickBooks, etc.).
• Familiarity with financial regulations and compliance standards relevant to billing.
• Ability to analyze financial data and generate billing reports.
• Experience with reconciliations and resolving billing discrepancies.
• Understanding of general accounting principles and procedures.
• Data entry accuracy and experience with large data sets.
• Experience preparing and reviewing client invoices according to contractual terms.
• Knowledge of electronic payment and collection systems.
• Ability to interpret contracts for billing requirements.

Why Arcadis?

We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills‑based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together. You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet.

Commitment to Equality, Diversity, Inclusion & Belonging

We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities, and veterans are strongly encouraged to apply. We are dedicated to a policy of non‑discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, veteran status, or any other basis prohibited by law.

Benefits

Arcadis offers benefits for full‑time and part‑time positions including medical, dental, vision, EAP, 401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program, and optional benefits such as wellbeing benefits, adoption assistance, and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per year. The salary range for this position is $42,948 – $71,579. Actual salaries will vary and are based on several factors such as experience, education, budget, internal equity, project, and location.