Billing Agent I

AIT Worldwide Logistics, INC.; Itasca (IL); On-site; USD 25,000 - 38,000; Full time

Benefits offered by this job

Medical

Prescription

Health Savings Account

Dental

Vision

Life

401(k)

Tuition Reimbursement

Paid Parental Leave

Job summary

AIT Worldwide Logistics, INC. is seeking a Billing Agent I to handle invoicing, billing customers, and related posting tasks in a fast-paced setting.

The role involves processing invoices via digital, EDI, and traditional mail services, and ensuring accuracy across multiple accounts. Qualified candidates have a High School Diploma and less than one year of bookkeeping experience; AS400 familiarity and knowledge of Cargo Wise are a plus.

Qualifications

• High School Diploma required.
• Less than 1 year of bookkeeping/accounting experience required.
• 2+ years AS400 experience a plus; ITAR, DG or TSA work experience/regulations preferred.

Responsibilities

• Generate and deliver accurate/timely invoices per customer accounts using digital, EDI and mail services.
• Research and correct rating and billing discrepancies.
• Produce weekly invoice summaries for all accounts.
• Ensure division codes are correct at the HAWB level.
• Monitor and respond to emails regarding invoices.
• Liaise with internal/external customers to resolve invoicing issues.

Skills

AS400 experience

Carrier websites navigation

Domestic & international transport

Customer service

Communication (verbal/written)

High pace / high volume

Education

High School Diploma

Tools

AS400

Cargo Wise

Job description

Billing Agent I

Employment Details

Employment ID: 2025-6119

Category: Contabilidad/Finanzas

Position Type: Regular a tiempo completo

About AIT

AIT Worldwide Logistics is a global freight forwarder that helps companies grow by expanding access to markets all over the world where they can sell and/or procure their raw materials, components and finished goods. For more than 40 years, the Chicago-based supply chain solutions leader has relied on a consultative approach to build a global network and trusted partnerships in nearly every industry, including aerospace, automotive, consumer retail, energy, food, government, high-tech, industrial, life sciences and marine. Backed by scalable, user-friendly technology, AIT's flexible business model customizes door-to-door deliveries via sea, air, ground and rail-on time and on budget. With expert teammates staffing more than 150 worldwide locations in Asia, Europe and North America, AIT's full-service options also include customs clearance, warehouse management and white glove services.

AIT Worldwide Logistics is an Equal Opportunity Employer - M/F/Veterans/Disabled. If you are unable to apply online due to a disability, contact Human Resources at 630-766-8300 ext 5218.

Benefits

In addition to your base compensation, you may be eligible for a bonus based on achievement of business and/or individual performance metrics (dependent on position). Benefits offered include Medical, Prescription, Health Savings Account, Flexible Spending Accounts, Dental, Vision, Life, AD&D, Disability, Supplemental Health, Employee Support, Paid Parental Leave, Pet Insurance, 401(k) and Tuition Reimbursement. In addition, teammates may be eligible for up to 10 to 20 days of vacation (depending on tenure), 2 personal days, 1 floating holiday, 5 sick days, 5 volunteer hours, and 6 company holidays (plus Veterans Day for Veterans) annually.

Introduction

Join us at AIT, where we believe every day presents an opportunity to make a global impact!

We're problem solvers, driven by our curiosity and creativity, in endless pursuit of solutions for our customers. Together, we champion the strength of our global teams. And, as trusted advisors, we go above and beyond, working together in a supportive and collaborative environment to ensure customer satisfaction.

Through the company's continued growth, we challenge ourselves to be better, continuously learning and growing in our dynamic environment. Helping others is at the core of our culture, join us in finding fulfillment by giving back to our local communities as the united team that is AIT. Find out what our people deliver. means when you come move the world with us!

Hear directly from our teammates at AIT Worldwide Logistics and make us the next stop on your career journey.

Resumen

Billing Agent is responsible for processing invoices, billing customers, and taking care of all related customer invoicing/posting tasks. Ensure invoices are mailed in timely fashion.

Responsabilidades

• Generate and deliver accurate / timely invoices specific to customer accounts per invoicing KPI metrics, via digital, EDI and traditional mail services. Accountable for printing out invoices and send out weekly manifest or invoices. ( If required )
• Research and correct rating and billing discrepancies
• Produce weekly invoice summaries of all activity processed for all accounts.
• Ensures division codes are correct at the HAWB level.
• Monitors and respond all emails regarding invoices.
• Acts as a liaison with the internal and external customers in solving problems related to shipment invoicing.
• The wage range for this position is $17.93 - $27.82 and may vary based on geography as well as relative knowledge, skills, abilities, and experience

Calificaciones

Education Qualifications

• High School Diploma Required

Experience Qualifications

• less than 1 year experience in bookkeeping and accounting Required
• 2+ years AS400 experience a plus, ITAR, DG or TSA work experience/regulations Preferred

Skills and Abilities

• Ability to navigate the following Air Carrier's, LSPs websites to gather detail on shipment level activities. UPS, FEDEX, USPS (Medium proficiency)
• Previous experience working with As400 and Cargo Wise (Medium proficiency)
• Exhibits basic understanding of domestic & international transportation flows (Medium proficiency)
• Proficient and computer literate and knowledge of how to operate printers (Medium proficiency)
• Strong Knowledge tariff base on pricing within agent network (Medium proficiency)
• Professional communication verbal and written for phone/e-mail interaction (Medium proficiency)
• Ability to work in a high pace and high volume environment (Medium proficiency)

Other Skills We Hope to See:

• A team player who works well with others - being respectful to our teammates is a Core Value!
• A strong work ethic with an appreciation for ownership, independence, accountability and autonomy in your role.
• Growth mindset - being passionate about your craft, always looking for ways to improve yourself and the company, being open to change and doing things differently.
• Customer service focus - we serve a wide variety of customers, both internal and external, and building relationships is a part of our culture!