Billing & Administrative Coordinator

Ascendo-Resources; Miami (FL); On-site; USD 42,000 - 65,000; Full time

Job summary

Ascendo-Resources seeks a Billing & Administrative Coordinator to support billing, claims reconciliation, and administrative workflows. The role emphasizes strong Excel skills, precise data validation, and proactive communication across internal teams.

The ideal candidate combines technical Excel prowess with organized, detail-oriented administration and the ability to manage multiple priorities in a fast-paced environment. Pharmaceutical billing experience is a strong plus.

Qualifications

• Strong Microsoft Excel skills including pivot tables and formulas.
• Experience in administrative, billing, accounting support, or accounts receivable.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication.
• Ability to manage multiple tasks in a fast-paced environment.
• Pharmaceutical billing experience is a strong plus.
• Accounts receivable experience is a plus.
• Smartsheet familiarity is helpful.

Responsibilities

• Coordinate administrative workflows, track progress, and provide status updates to internal teams.
• Extract, review, and validate claims and billing data for accuracy.
• Prepare Excel reports and summaries using formulas, pivot tables, and other Excel functions.
• Generate invoices and organize supporting billing documentation.
• Track payments, reconcile balances, and maintain accurate recovery files.
• Assist with billing and accounts receivable-related activities.
• Communicate with internal departments to follow up on outstanding items and resolve discrepancies.
• Follow up with external contacts regarding documentation, payments, and other outstanding items.
• Maintain organized records and ensure information is accurate and up to date.

Skills

Excel

Communication

Organization

Accounts receivable

Billing

Prioritization

Pharmaceutical billing

Smartsheet

Tools

Smartsheet

Job description

We are seeking a highly organized and detail-oriented Billing & Administrative Coordinator to support billing, claims reconciliation, and administrative workflows. This position requires strong Excel skills, excellent communication, and the ability to manage multiple priorities in a fast-paced environment.

Approximately 70% of the role involves internal communication, follow-up, and administrative coordination, making this a great opportunity for someone who combines strong technical Excel skills with a proactive, organized approach.

Responsibilities

• Coordinate administrative workflows, track progress, and provide status updates to internal teams.

• Extract, review, and validate claims and billing data for accuracy.

• Prepare Excel reports and summaries using formulas, pivot tables, and other Excel functions.

• Generate invoices and organize supporting billing documentation.

• Track payments, reconcile balances, and maintain accurate recovery files.

• Assist with billing and accounts receivable-related activities.

• Communicate with internal departments to follow up on outstanding items and resolve discrepancies.

• Follow up with external contacts regarding documentation, payments, and other outstanding items.

• Maintain organized records and ensure information is accurate and up to date.

Qualifications

• Strong Microsoft Excel skills required, including pivot tables and formulas.

• Previous administrative, billing, accounting support, or accounts receivable experience preferred.

• Excellent organizational skills and strong attention to detail.

• Strong written and verbal communication skills.

• Ability to manage multiple tasks and follow up consistently in a fast-paced environment.

• Comfortable working with financial, billing, and claims-related data.

• Pharmaceutical billing experience is a strong plus.

• Accounts receivable experience is a plus.

• Smartsheet experience is helpful.