Billing & Accounting Clerk

Rise & Shine Social Enterprise; Springfield (OR); On-site; USD 25,000 - 39,000; Part time

Benefits offered by this job

ESOP Employee Stock Ownership Plan

Job summary

Qualifications

• Must be detail-oriented with strong organizational skills.
• Experience with bookkeeping, accounts payable/receivable, or service billing preferred.
• Proficiency with QuickBooks, Ramp or Excel is a plus.
• Able to handle confidential financial information.

Responsibilities

• Prepare, review, and submit service billing including Medicaid-funded services; investigate and resubmit denied claims.
• Verify billing records against service documentation and attendance; follow up on missing entries.
• Receive, code, and enter vendor invoices and expenses; ensure approvals before processing.
• Assist with reconciliations of accounts, bank, credit card, and vendor statements.
• Collect and track receipts, invoices, and financial documents for billing and auditing.
• Follow up with program staff on missing documentation and EVV issues.
• Support expense monitoring, including receipt coding and transaction matching.
• Compile reports, spreadsheets, reconciliations, and schedules as directed by Finance leadership.
• Maintain organized electronic records and secure retrieval.
• Support month-end tasks and payroll data-entry when assigned.

Skills

Attention to detail

Strong organization

Follow-through

Professional communication

Discretion with confidential info

Tools

QuickBooks

Ramp

Excel

Job description

Description

Detail-oriented and dependable? We have a place for you.

Rise & Shine Social Enterprise is looking for a part-time Billing & Accounting Clerk to join our Finance team in Springfield. This is a hands-on support role where accuracy, follow-through, and organization make a real difference in how our programs run. If you're someone who takes pride in getting the details right, follows up without being asked, and keeps things organized even when the workload is heavy, we'd love to meet you.

THE OPPORTUNITY

You'll support the Finance Department through service billing, accounts payable and receivable, financial data entry, document collection, and expense management in Ramp. This role works closely with the Assistant Director of Finance and helps keep our billing current, our records organized, and our financial processes running smoothly. Financial approvals and oversight remain with Finance leadership.

WHAT YOU WILL DO

• Prepare, review, and submit assigned service billing, including Medicaid-funded services; investigate and resubmit rejected or denied claims.
• Verify billing records against service documentation, authorizations, and attendance; identify and follow up on missing or inconsistent entries.
• Receive, code, and enter vendor invoices and expenses; confirm approvals before processing and resolve routine discrepancies.
• Assist with account, bank, credit card, and vendor-statement reconciliations as assigned.
• Collect and track receipts, invoices, and financial documents needed for billing, accounting, audits, and reporting.
• Follow up with program staff and managers on missing documentation, EVV issues, and outstanding billing requirements.
• Support Ramp expense monitoring, including receipt collection, coding, transaction matching, and escalation of items needing review.
• Help compile reports, spreadsheets, reconciliations, and supporting schedules as directed by Finance leadership.
• Maintain organized electronic records and ensure documents are stored securely and retrievable when needed.
• Support month-end tasks and provide payroll data-entry assistance when assigned.

WHAT MAKES YOU A STRONG FIT

• Strong attention to detail and organization — you catch errors before they become problems.
• Consistent follow-through — you track what's outstanding and don't let things age without action.
• Comfortable with spreadsheets, document management tools, and standard office software.
• Professional communicator who can work across departments and follow up clearly and respectfully.
• Ability to handle confidential financial and client information with discretion.
• Experience in bookkeeping, accounts payable, accounts receivable, or service billing is preferred.
• Experience with QuickBooks, Ramp, or Excel is a plus.
• Medicaid billing, EVV, or healthcare/human-services billing experience is especially valued.

WHY RISE & SHINE?

Work That Matters

The behind-the-scenes work you do keeps our programs funded and our teams paid. Accurate billing and clean records are what make everything else possible.

Supportive Team

You’ll work alongside experienced Finance leadership with clear systems, established processes, and support for your development.

Employee Ownership

Rise & Shine is employee-owned through an Employee Stock Ownership Plan (ESOP). Eligible employees share in the value we build together after one year of service.

If you can commit to and live with the following principles,

then you are the type of person who will be successful and help our company thrive. If you feel this level of engagement is not right for you or that you’re not willing or able to participate with us at this level, we are not a good fit for you. Our expectation is that you will take the steps necessary to do what you say you are going to do and be accountable for your actions. In other words, live “Above the Line.”We understand that not every person is ready for this level of performance, and we appreciate the honesty of those who decide this is not the right place for them. On the other hand, you would make an ideal candidate to join our company if you are willing to commit to the following Above the Line principles:

• Accountability: See It, Own It, Solve It, Do It
• Become part of the solution
• Respect for others and their feelings
• Act now!
• Ask the question: “What else can I do?”
• Ask the questions: “What coaching do you have for me?” and “What can I do better?”
• Personal ownership and pride
• Reject average
• Show others that you care

Coaching teaches people how to improve their performance. Training teaches people what to do. Culture teaches people how to treat each other. Most of the employees we terminate are fired for a lousy attitude and a cultural miss, not because they forgot the skills that got them hired in the first place.

Employment is contingent upon successful completion and continued eligibility of all background checks required by the Oregon Department of Human Services, Office of Developmental Disabilities Services (ODDS).

If you're organized, dependable, and ready to bring your attention to detail to a team that depends on it, we'd love to hear from you.