Bill Clerk - Part Time

Bay County Medical Care Facility; Essexville (MI); On-site; USD 26,000 - 29,000; Part time

Job summary

Bay County Medical Care Facility seeks a part-time Billing Clerk to support resident billing and insurance coordination. The role focuses on compiling bills, submitting claims, verifying insurance data, and assisting with Medicaid/Medicare documentation and follow-up.

You will work with Admissions, Medical Records, and physicians’ office staff to ensure accurate billing and timely payments while maintaining resident privacy and dignity.

Qualifications

• One to two years of billing experience; SNF preferred.
• Certificate in medical billing or comparable experience.
• Knowledge of Medicare, Medicaid, HMO, PPO, and private insurance.
• Experience with Medicaid applications and eligibility.
• Strong data entry and basic computer skills.
• Ability to work under pressure and meet deadlines.
• Strong math skills and attention to detail.

Responsibilities

• Compile resident bills and submit claims to payers.
• Maintain Medicaid 2565 in Champs system.
• Review Medicare/Medicaid documents with families and secure signatures.
• Verify insurance and demographic information for data entry.
• Explain financial responsibilities to residents and families.
• Provide coverage during absences and assist with billing tasks.
• Post daily deposits/ EFTs and maintain records.
• Communicate with residents, families and departments professionally.

Skills

Billing experience

SNF experience

Medical billing

Medicare/Medicaid knowledge

Data entry

Computer skills

Mathematical accuracy

Interpersonal skills

Billing software troubleshooting

Education

Medical billing certificate

Tools

Billing software

Champs system

Job description

TITLE: Billing Clerk – Part-Time (12-20 hours/week)WAGE SCALE: $19.00 - Hire$20.00 – 6 months, $21.00 – 1 yearREPORTS TO: Controller and CFOJOB SUMMARY:Responsible for compiling itemized resident bills, maintaining accurate resident insurance information, and computing resident insurance benefits. Works closely with the Admissions Department, Medical Records, and physicians’ office staff. Participates in performance improvement and Quality Assurance.PRIMARY DUTIES AND RESPONSBILITIES:Compiles resident bills, completes appropriate forms, and submits claims to proper agencies/insurance companies.Maintains facility’s Medicaid 2565 in Champs system.Review with families, all Medicare/Medicaid documents required, and ensure understanding and signatures from resident or resident’s responsible party and answers all questions they may have.Verifies insurance/demographic information for data entry, including financially responsible party and all contact information.Working knowledge of, and ability to articulate to future residents/resident’s family, the financial needs and responsibilities involved in the admission process.Works with senior biller to provide coverage and/or assistance during absences or downtime.Reviews Medicaid Patient Pay Amounts monthly and adjust accordingly, shares with Accounts Payable Analyst for Representative Payee payments.Provides direction for resident/responsible party re: Medicaid application process and ongoing follow-up through completion.Develops and maintains list of payersContacts resident/insurance companies to collect unpaid account balances and follows collections process if needed.Keeps current with changes in Medicare, Medicaid and other payer sources.Maintains current resident accounts and addresses of resident family and/or Financial Power of Attorney.Submits all correspondence in a timely manner.Answers the telephone in a polite and professional manner, and communicates all pertinent information to the appropriate personnel/department.Interacts with residents/families in a professional manner and provides explanations regarding billing statements and insurance coverage with respect.Scans and attaches billing and financial records.Post daily deposits/EFTs.Maintains a good working relationship within the department and with other departments.Maintains a professional working relationship with insurance companies.Is knowledgeable of Resident Rights and ensures resident privacy and dignity while helping ensure a safe and secure environment for all residents.Demonstrates the ability to be flexible, organized, and function well in stressful situations.Completes annual in-service training requirements, maintains acceptable attendance, and dresses in accordance with the Dress Code policy.Responsible for appropriate use of Facility supplies and equipment to minimize loss, waste and fraud.Maintains confidentiality of all data, including resident, employee and Facility information.Performs other duties as assigned.JOB QUALIFICATIONS:One to two years of billing experience, SNF preferred, but not required.Completion of a certificate program in medical billing, or comparable experience in medical billing.Thorough understanding of regulations and standards of Medicare, Medicaid, HMO’s, PPO’s, and private insurance companies.Working knowledge of Medicaid’s applications and eligibility requirements.Basic computer knowledge and data entry skills.Ability to be flexible, organized, and function well in stressful situations.Valid, unrestricted driver’s licenseSkills necessary to troubleshoot and resolve billing software related problems.Ability to make mathematical calculations with speed and accuracy.Interpersonal skills necessary to work with all levels of personnel, residents, families, and third party payers regarding overdue accounts.Ability to handle administrative pressures of the office, work on projects requiring concentration and attention to detail, and to perform data entry for prolonged periods of time.Completes work within designated time.Wears identification while on duty; uses computerized punch time system correctly.